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Dean’s/Intervention Office Form

The Dean's Office Google Form by Youssef Elias offers an efficient way to collect and analyze student visitation data. Accessible online, this free tool allows for automatic aggregation of submissions, presenting real-time stats and disaggregation based on various parameters. Use it to spot trends and maximize intervention strategies tailored for individual students or groups. Customize the form with ease and utilize it from any internet-connected device. Start today to enhance your school's intervention efforts!

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Dean’s/Intervention Office Form

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  1. Dean’s/InterventionOffice Form Youssef Elias youssef@youssefelias.com

  2. Overview • Collect data on student visitation to Dean’s Office • Google Forms are easy to access thru any internet connected device • Automatically aggregate and disaggregate data • Analyze data to maximize intervention strategies

  3. Google Forms • Dean’s Office form utilizes Google Forms • Easy to step up and FREE! • Form is live on internet • Data filled into forms are collected in spreadsheet on Google Docs

  4. Download the Template • Access Google Docs Home • Enter “TICAL” in the search field and click “Search Templates” button • Click on “Use this Template”

  5. Looking at the Live Form • Birthday/ Student ID optional • SLC/Org. Unit also optional but can be used to spot trends • Password field used to validate form submission , optional as well.

  6. Strategies for using the Form • Option 1- Place link to form in secure location for teachers to fill out, then student is sent down. • Option 2- Teacher sends student down with paper form, which is then inputted in the Google Form by Dean or office clerk. • Both options have advantages/disadvantages

  7. Sharing • Share spreadsheet using person’s Google Account email address • Teachers only get link to live Form

  8. Data Sheet • All submissions go to this page • Edits to data can only be made here • Submissions are time stamped • Column M provides a follow-up marker/ reminder • Column N provides a location for Admin/Dean comments

  9. Stats-Today • Real time disaggregation of submission made today • You can view all data elements including grade, period, behavior, intervention strategy, etc. • Fully automated

  10. Stats-Overall • Time and SLC based disaggregation allows for spotting of trends in short or long intervals • Simply change the “Start Date”, “End Date”, and SLC. • SLC is optional, leave blank for all entries

  11. Sort-Teacher • Sorts sheet by teacher name, thereby putting all entries from a particular teacher together.

  12. Student Search • Search student entries by multiple criteria (Start Date, End Date, Student Last Name, Grade, DOB / ID) • All fields are optional except dates

  13. Teacher Search • Input start and end date • Input teacher name • Disaggregates the data to view students sent by a particular teacher

  14. FollowUp Needed • Insert an open and close date • This sheet will pull entries marked with a “yes” in Column M from the Data sheet • Note: no editing can be performed in this sheet. All editing has to be completed on the Data sheet.

  15. Customizing the Form • In Forms Editor, change the title of the live form • Insert teacher names • Change grades or periods • Change names of SLC/ Org. Units • Change color scheme

  16. Tips and Tricks • A green cell indicates you change the value in the cell • Very easy to use on iPad, or other mobile devices

  17. Clear Sample Data • Select all cells with sample data • Right Click, “Clear Rows”

  18. Conclusion • Form is online • Data is disaggregated dynamically • Helps with spotting trends to maximize Intervention strategies

  19. Dean’s/InterventionOffice Form Youssef Elias youssef@youssefelias.com

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