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Managing Your IRB: Strategies for Effective Board Member Roles

Learn how to maximize your IRB roster by understanding distinct member personalities and implementing strategic techniques to balance and optimize board dynamics. Explore challenges and solutions for IRB administration.

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Managing Your IRB: Strategies for Effective Board Member Roles

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  1. Managing your IRB IRB Administrators 2012PRIDE/Soundia A. Duche, MA, MS May 31 2012

  2. Agenda • IRB Member Casting Call • Distinct (fictitious) Member Personalities • Maximizing your IRB Roster • Strategies to Rebalance your IRB • IRB Challenges

  3. IRB Casting Call: Distinct Member Personalities • The Conciliator • The Mad Scientist • The Diamond in the Rough • The Nitpicker • Let’s Get to the Point • The Deadweight • The Venerable Researcher 5 7 9 11 13 15 17

  4. Guess Who? • Meeting attendance could be better • Often comes to the meeting unprepared • “I’ll get you my review after the meeting” • “Remind me tomorrow about that expedited review” Personality Options

  5. Guess Who? • Has great stature due to their position in the organization or their professional accolades • Prepares a thorough review • Comes to the meeting prepared • Others often defer to this individual • “I reviewed the protocol and therefore what others have to say is not as important” Personality Options

  6. Guess Who? • Good reviewer but impatient • Not a fan of the never-ending discussion • Readily makes the following comments: • “Does this particular issue really deserve an hour of our time” • “Haven’t we talked about this already” • “Yes, I am still here…” Personality Options

  7. Guess Who? • Tries to come up with motions that everyone can agree with • Rarely tells someone that their idea/issue raised is not pertinent • Committee discussions sometimes go off-topic • “Yes, we may have on occasion spent an hour and a half discussing a single item” Personality Options

  8. Guess Who? • Doesn’t speak up often • Typically in the minority. Other members may appreciate their skill set but may view it as more limited • When given a task does a thorough job • Occasionally falls asleep during meetings • Imparts gems of insight when least expected Personality Options

  9. Guess Who? • Won’t let go of an issue. May make a mountain out of a molehill • May become offended if told that the issue they brought up is not in the purview of the IRB • “This is valuable research, we must approve it” Personality Options

  10. Guess Who? • Very detailed oriented • PIs often receive multiple rounds of comments from this reviewer • Starts their presentation to the board by saying, “this is really minor but…” – 30 minutes later board is still listening to the very minor comments Personality Options

  11. Maximizing your IRB Roster • Multiple personalities • Strengths/Weaknesses to each • Play up each member’s strengths • Pair members based on personality when possible • Combination of personality types = board personality • Strategies for rebalancing board

  12. Strategies to Rebalance IRB Personality • Get to Know your Members • Talk to Members/Chair/IO • Instill a Primary/Secondary Reviewer System • Expand the knowledge-base of members • Use of consultants for ad hoc advice • Use members and alternates for expedited reviews

  13. Strategies to Rebalance IRB Personality • Recruit New Members • Appointment to the IRB not a life/death sentence • Recruit alternate members • Switch primary/alternate member roles every few years

  14. IRB Challenges • Recruiting new members • Keeping members grounded in the Regs • Increasing member’s knowledge base • In-house training • Use of Regulatory Requirements cheat sheets

  15. Open Discussion

  16. Contacts • 1200.05 Questions: VHACO120005Q@va.gov • Contacts: • Soundia Duche: 202-443-5658; soundia.duche@va.gov • Lucindia Shouse: 202-443-5659; lucindia.shouse@va.gov • Theresa Straut: 202-443-5654; theresa.straut@va.gov • Lynn Cates, Director, PRIDE: 202-443-5648; lynn.cates@va.gov

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