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Effective Procurement Strategies for One-Off Equipment and Services Over $10K

This document outlines best practices for sourcing and selecting one-off equipment and services exceeding $10,000. The process begins with identifying the need and engaging the appropriate organizational unit. It includes discussions on specifications, requirements, and potential sources. The department is responsible for completing a waiver, while procurement obtains formal quotes. Bids are evaluated, and if necessary, a competitive bidding process via RFQ is conducted. Ultimately, the goal is to issue a purchase order that meets the established procurement standards.

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Effective Procurement Strategies for One-Off Equipment and Services Over $10K

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  1. Procurement Best Practices Example: Model for sourcing & selection of One Off equipment and/or services (Typically over $10K) Enter Shopping Cart Need Identified Org Unit Source Selection & Documentation Engage Procurement Discuss Spec, Requirements, and Potential Sources Dept Completes Waiver & Procurement Obtains Formal Quote Evaluate Bids & Specifications Competitive Bid? Procurement No Yes Obtain Competitive Quotes via RFQ Process P.O. Issued

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