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IOWA MUNICIPAL PROFESSIONALS INSTITUTE 2012 BEST PRACTICES IN CITY GOVERNMENT

IOWA MUNICIPAL PROFESSIONALS INSTITUTE 2012 BEST PRACTICES IN CITY GOVERNMENT. July 20, 2012 Patrick Callahan, Municipal Consultant, Snyder & Associates. General Overview of the Session Agenda Handouts Advance Survey Confidential Questions. The Open Forum Discussion Ground Rules

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IOWA MUNICIPAL PROFESSIONALS INSTITUTE 2012 BEST PRACTICES IN CITY GOVERNMENT

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  1. IOWA MUNICIPAL PROFESSIONALSINSTITUTE • 2012 • BEST PRACTICES IN CITY GOVERNMENT • July 20, 2012 • Patrick Callahan, Municipal Consultant, Snyder & Associates

  2. General Overview of the Session • Agenda • Handouts • Advance Survey • Confidential Questions

  3. The Open Forum Discussion • Ground Rules • Comments and Suggestions • Consult the City Attorney • Area of Experience or Expertise • Examples of Programs, Policies, or Reports • Breaks

  4. Topics of Most Interest – First Priority – Based on Survey • A. Fiscal Issues • General accounting • Investment of city funds • Cash flow analysis • Purchasing policies • Budget preparation • Monthly financial reports • Bonds-post issuance compliance

  5. B. Economic Development Topics • Access to state programs • CDBG grants and administration • Welcome or community brochures

  6. C. Budget Preparation Topics • Review of all the possible tax levies • State budgeting forms • Storm water utility fee • Capital improvements plan

  7. D. Miscellaneous Topics • Property and liability insurance – bidding process • Geographic Information System (GIS) • Preparation of resolutions and ordinances • Recodification and city codes

  8. City Newsletter – Exchange of Information • Name of City and Frequency • Sign-up Sheet

  9. City Websites and Technology • Examples • Comments • Electronic Council Packets

  10. Topics of Most Interest – Second Priority • Quality of Life Issues • Fiscal and Financial Issues • Economic Development Topics • Public Works Topics • General Administration/Personnel

  11. 6. Topics of Most Interest – Second Priority – Based on Survey • Quality of Life Topics • Junk vehicle removal • Removal of dilapidated buildings • City-wide clean-up programs

  12. Personnel Topics • Personnel records and retention • Payroll issues and plans • I-9 Immigration form • Current job descriptions for every employee

  13. Public Works Topics • Street signs and markings • Storm sewers • Water utilities management • Wastewater utilities management

  14. Miscellaneous Topics • General safety manual • “Right-to-know” Plan – Material safety data sheets • Librarians and library boards relationships • Fundraising for designated projects

  15. Budget Reductions Topics • Group health insurance plan • Reduce hours of all city facilities • Eliminate staff travel and conferences • Reduce legal fees • No overtime payments – comp time only • Cut funding to service groups & organizations • Reduce mowing in city parks

  16. E. Budget Reductions Topics continued • Transfer more administrative costs to utility funds • Reduce library budget and hours • Reduce council meetings to one per month • Outsource park mowing and maintenance • Consolidate city departments and cross train employees • Equipment sharing with other cities • City-County services sharing

  17. Confidential Issues & Questions General Discussion – Any Topics not already Discussed

  18. Suggestions on Ways to Improve the Best Practices Forum

  19. Website for Handouts Referenced: http://www.extension.iastate.edu/communities/OSLGP/2012MPI

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