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Vocational Education Advisory Committee for San Diego Community College District

This advisory committee provides recommendations and liaison services between the district and employers, to ensure the vocational education program remains dynamic and aligned with community needs.

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Vocational Education Advisory Committee for San Diego Community College District

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  1. Advisory Board Council Committees John LouieBernie Rodriguez San Diego Community College District Continuing Education

  2. California Code of Regulations TITLE 5. Education    Division 6. California Community Colleges        Chapter 6. Curriculum and Instruction            Subchapter 7. Contract Education                Article 1. Contracts with Providers of CTE   §55601. Appointment of Vocational Education Advisory Committee. The governing board of each community college district participating in a vocational education program shall appoint a vocational education advisory committee to develop recommendations on the program and to provide liaison between the district and potential employers. The Committee shall consist of one or more representatives of the general public knowledgeable about the educational needs of disadvantage populations, students, teachers, business, industry, the college administration, and the field office of the Employment Development Department

  3. Accreditation and Program Review • ACCJC (Accrediting Commission for Community and Junior College) is targeting four compliancy areas. • Program Review • Curriculum • Learning Outcomes (Course, and Program) • Effective Governance • Advisory Groups are fundamental to a program’s review process.

  4. Accreditation and Program Review • Advisory committee evidence is both mandated and crucial to accreditation. • Advisory committee should participate in, and provide input to the review process. • All advisory committee work-product, actions and recommendations must be documented.

  5. Types of Advisory Committees • Career & Technology committees • Shared Committees • Program specific Committees

  6. PURPOSE OF AN ADVISORY COMMITTEE An Advisory Committee serves a vital role in assisting a vocational program remain dynamic and in touch with its community. Communication and close cooperation with the community are fundamental to developing and conducting practical and realistic vocational education programs. Programs with Advisory Committees will accurately prepare students for useful and productive lives. Programs with Advisory Committees can more successfully navigate the rapidly changes tides of technology, funding and enrollment to better ensure program vitality.

  7. PURPOSE OF AN ADVISORY COMMITTEE – Cont'd Advisory Committees provide: • advice on skills, knowledge, and attitudes required for occupations, • inform the public of services the College can provide, • actively assist in the placement of graduates.

  8. TYPICALADVISORY COMMITTEE FUNCTIONS • Reviews and makes recommendations regarding program curriculum. • Identifies the relevant and current specific skills, knowledge and attitudes that should be included in the program. • Assists in distributing announcements of vocational openings. • Helps develop and implement dissemination of program information to the community.

  9. TYPICALADVISORY COMMITTEE FUNCTIONS – Cont'd • Assists in identifying work experience and employment opportunities. • Provides information on changes in labor market and specific employment needs. • Assists the College in evaluating the effectiveness of vocational programs. • Assists in community surveys related to vocational education.

  10. SUGGESTED ADVISORY COMMITTEE MEMBERSHIP • Employers and employees in the related field. These should be in addition to adjunct faculty who are employed in the field. • Current student in program • Program coordinator and faculty • Department Chair • Division / Vocational Dean • Administration

  11. SUGGESTED ADVISORY COMMITTEE MEMBERSHIP – Cont'd • Representatives from appropriate articulating schools (high schools, universities, ROP programs) • Representative from similar program in another community college • Counselor for program • Others as appropriate: Job Placement, Contract Ed, Work Experience, Math/ Special populations/English/ESL/Basic Skills faculty representative

  12. SUGGESTED ADVISORY COMMITTEE MEMBERSHIP – Cont'd • MTS (Metro) • L.A Trucking • HR Personal • Staffing Agencies • Technicians/related occupation • Parents (current& former students) • Suppliers (Jobbers) • Manufacturers (Parts, Products, Boeing plane) • Instructors (secondary & post-secondary) • Others (Film, FX, Disney)

  13. Recruitment of members • U.S. Mail (poor response) • Visit to employers • Phone • E-mail • Determine a chair person • Outlook calendar to schedule meeting

  14. SAMPLE OF MEETING ANNOUNCEMENT Dear Advisory Committee Member: An Advisory Committee meeting is being scheduled for the [NAME OF COLLEGE] [NAME OF PROGRAM] vocational program. We are again seeking input from industry representatives with specialized areas of expertise. On behalf of the chairperson, [NAME OF CHAIRPERSON], we wish to invite you to attend or, if need be, to send a representative. The meeting is scheduled as follows: [DAY]-[DATE]-[TIME] Location: [BUILDING AND ROOM NUMBER] Enclosed is a parking permit for your use as well as a campus map for directions. We hope you can join us. Your ideas and suggestions will be most welcome! Sincerely, John Q. Administrator Administrative Dean Vocational Education Enclosures RSVP – J. Doe (321) 555-1212

  15. The Purpose of the proposed committee • Industry Advice • Technology Changes • Employment Opportunities • Program improvements • Certification Program/industry (required) • Perkins Funding • Review graduate follow-up

  16. Time, location & agenda of the committee • Time & date best suited for most attendees • Morning before work/school • Lunch (usually best turnout) • Evening after work/school • Schedule meetings 45 days out • 1-1-1 (1 Month E-mail and or text – • 1 week Email/phone – 1 Day Phone) • Location • Program Lab/shop for first meeting • Conference room • Local businesses • Agenda • Time allocation – don’t run over! • Curriculum recommendation from industry • Program Facility Evaluation • Barriers to entry (certification)

  17. SAMPLE AGENDA YOUR COLLEGE NAME (NAME OF PROGRAM] ADVISORY COMMITTEE [Date/Time/Location] AGENDA 1. CALL TO ORDER A. Introduction B. Approval of Minutes [Insert date of last meeting] II. REPORT ITEMS A. Report on Recommendations from Previous Advisory Meeting B. Program Update 1. Enrollment data 2. Curriculum changes 3. Special projects 4. Student activities 5. Program evaluation/accreditation 6. Graduates / placement III. DISCUSSION ITEMS A. Job Placement/Employment Trends B. Curriculum C. Recruitment Activities D. Equipment / Facility Needs E. Current Industry Trends F. Student Needs G. Articulation Activities H. College Update I. Perkins Update IV.SUMMARY OF RECOMMENDATIONS V. ADJOURNMENT TOUR OF FACILITIES (optional)

  18. Advisory Committee Minutes • Taking Minutes • Ask someone to take minutes prior to meeting • Detailed minutes (avoid bullet points) Recomendendations Discussions Facility improvements Concerns & corrections Reference the person making the statement

  19. CONDUCTING MEETINGS Advisory Committee meetings should be conducted with a degree of formality. Too many rigid rules may stifle imagination, ideas, and initiative, whereas too much informality could result in equally wasted time and only incur frustration. Try to achieve a balance between the two. Make every effort to start and end the meeting at the scheduled times.

  20. SUGGESTED ADVISORY COMMITTEE ACTIVITIES • Review of course outlines. Committee members may be asked to respond to the following questions: • Are there revisions, additions or deletions to the knowledge, skills and attitudes required for each course? • Are the course standards realistic? • Review of program description from catalog or new brochure. Ask Committee members to comment on: • Completeness of program. Are there new courses or content that need to be added to the program? Are there courses or content that no longer need be required? • Clarity. Is the program description easily understood? • Are there new certificates or degrees that could be added making new program derivatives?

  21. SUGGESTED ADVISORY COMMITTEE ACTIVITIES – Cont'd 3. Compile a mailing list for distribution of new brochure. 4. Recommend a plan for distribution of program information to employers in the community. 5. Report of changes in labor market needs. 6. Assist in conducting community surveys.

  22. SUGGESTED ADVISORY COMMITTEE ACTIVITIES – Cont'd • Advise in the development and use of cooperative training plans and agreement. • Assist in the placement of graduates. • Make recommendations about facility, equipment and supply acquisitions.

  23. As the educators who are seeking assistance, it is the Chairperson’s responsibility to state the problems involved in the educational program and present them to the Advisory committee for discussion and recommendation. However, topics discussed at meetings should not be confined just to those proposed by the College staff. The opinions and judgment of the Committee members should be sought for improvements, and should be adopted whenever possible.

  24. The achievements of the committee will be in direct relation to the personal interests of the members and commitment made upon it by the College. Therefore, it is the responsibility of the Chairperson to clearly state the problems and establish the conditions under which the Committee members may provide the greatest service and contribution to the educational program.

  25. RESPONSIBILITIES OF THE ADVISORY COMMITTEE CHAIR • Routine responsibilities of the advisory committee chairperson may include the following: • Preparation of the agenda. (agenda should be comprehensive and include supporting materials) • Notify the committee members of time and place of the meeting. * • Notify the administration of the meeting and provide for representation. * • Arrange for a meeting place and parking, permits, if needed. * • * Frequently done in conjunction with the Vocational Dean’s office

  26. RESPONSIBILITIES OF THE ADVISORY COMMITTEE CHAIR • a meeting place and parking, permits, if needed. * • Provide statistical or descriptive information • regarding the educational program. * • Keep minutes of all meetings. * • Mail minutes to all concerned as soon as possible after the meeting. * • * Frequently done in conjunction with the Vocational Dean’s office

  27. SAMPLE OF MEMBERSHIP LETTER (date) Dear (name), On behalf of the faculty, staff, and administration of [NAME OF COLLEGE] , I would like to sincerely thank you for your participation on the Automotive Collision Advisory Committee for 2016-17. Your input and advise are very valuable to us in improving our vocational programs and keeping them relevant to industry needs. Enclosed, please find a Certificate of Appreciation – just a small token of our sincere gratitude. Also enclosed please find a copy of the minutes from our advisory meeting. If you would like to suggest any corrections to the minutes, please contact John at (619) 555-1212or john Doe@SDCCD.edu. Thank you again for your valuable contribution of time and talent. Sincerely, John Q. Administrator. Administrative Dean Vocational Education

  28. Certificate of Appreciation awarded to Jane Q. Smith For being an Outstanding Advisory Committee Member serving on the San Diego Community College District Vocational Program Advisory Committee Automotive Collision and RefinishingAwarded this 1st day of April, 2017 Professor Juan Jhohnson– Department Chair Presenter Name and Title

  29. POST CARD  YES, I am willing to serve as an Advisory Committee Member NO,I am unable to serve. PROGRAM: NAME: TITLE: COMPANY/ ORGANIZATION:

  30. Member Information Form

  31. MemberInterview FormPage 1

  32. MemberInterview FormPage 2

  33. MemberInterview FormPage 3

  34. MemberInterest Form

  35. Standard 1 Needs Assessment Survey In an effort to better facilitate a beneficial connection between education and the needs of the community, we are asking that you take a minute to complete the following survey regarding your needs in the labor market and return it in the enclosed stamped envelope. The information will be used to modify curriculum for San Diego Auto body program currently offered at the Advanced Technology Center and to assist in promoting the program to students, parents and the community. 1. This business is: _____Dealer/ distributors _____Contractor end user 2. How many technicians do you now employ? _____1-3 _____4-6 _____7-10 _____more Comments:_________________________________________________ 3. Do you have a need for trained technicians in your company? _____ yes _____no Comments:_________________________________________________ 4. Have you experienced any difficulties locating trained technicians to employ? _____ yes _____no Comments:_________________________________________________ 5. What are your projected needs for technicians for the next five years? _____More _____Less _____Same Comments:_________________________________________________ 6. Would a technician have opportunities for advancement in your company? ____ yes _____no Comments:_________________________________________________ Continued on back *Numbers 7 and 8 are optional. If you include this information, it will be used only for recruitment of students. *7. The approximate hourly wage for a beginning technician is: _____minimum wage _____$12.75 - 13.75 _____$14.00- 15.00 _____ more (please specify) Comments:_________________________________________________ *8. The approximate hourly wage for an experienced, trained technician is: _______(Please specify amount.) Comments:_________________________________________________ 9. Benefits provided are: _____health insurance _____health insurance + retirement plan _____other (please specify) Comments:_________________________________________________ • Would you be interested in participating in some type of work program with students in training? _____yes _____no Comments:_________________________________________________ Any suggestions you have which might help in the training of our technicians wouldbe welcomed. Thank you for your time and attention. Sincerely, John Louie _____________________________________________________________________________ Name of Business _____________________________________________________________________________ Address _____________________________________________________________________________ Phone Email _____________________________________________________________________________ Contact Person Title NATEF1.2A2 NATEF Needs Assessment Survey

  36. With proper planning you can develop and maintain a successful advisory committee which will provide support and guidance for your program.

  37. Thank you for attending this session!

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