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Developing Florida's Disaster Housing Strategy: An Integrated Planning Approach

This module focuses on the integrated planning process for developing a comprehensive Disaster Housing Strategy in Florida. It outlines objectives such as understanding the planning process, conducting effective meetings, and integrating disaster housing into broader community plans. Participants will learn about post-disaster housing phases, the necessary goals, and how to engage stakeholders through orientation training and effective communication strategies. By employing planning tools and templates, they will draft and maintain a robust strategy that aligns with the community’s long-term vision and addresses recovery needs after disasters.

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Developing Florida's Disaster Housing Strategy: An Integrated Planning Approach

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Presentation Transcript

  1. Florida Disaster Housing Strategy Module 3: The Planning Process

  2. Module Objectives • Understand the integrated planning process • Provide an overview of how to conduct a timeline and planning meetings • Integrate disaster housing in other plans • Draft the Disaster Housing Strategy employing planning tools

  3. Creating a Disaster Housing Vision • Post disaster housing phases: • Emergency /transitional shelter • Interim housing • Permanent housing • Disaster housing goals • Integrate disaster housing into the long-term community vision as detailed in the Post-Disaster Redevelopment Plan

  4. Detailing the Planning Process • Orientation training • Planning meetings to facilitate stakeholder engagement • Agenda & timeline • Strategy integration • Draft and maintain the strategy • Executive approval

  5. Utilizing the Template • Florida Division of Emergency Management’s Disaster Housing Strategy Template • Instructions for each section of the Strategy • Sample text • Sample policies

  6. Meeting Coordination and Logistics • Advance planning meetings and logistics • Invitations with sufficient time • Agenda in advance and supporting materials • Audio visual presentations • Live versus Webinar • Meeting summaries

  7. Maintain Communication & Raise Community Awareness • Encourage members to meet on their own • Ongoing status updates: emails, phone calls, website, Share Point • Attend meetings of other professional associations • Raising awareness through training and conferences

  8. Developing A Timeline: Factors to Consider • Factors that would influence timeline development • Personnel and resource availability • Sufficient time to participate and review documents

  9. Timeline Overview

  10. Kick Off Meeting • Taskforce members skills, experience, and resources • Disaster housing mission overview and key components • Taskforce member expectations and responsibilities • Deliverables and timeline of planning process • Disaster housing goals and objectives • Review of key background documents • Community risks

  11. Meeting 1 • Review the Disaster Housing Strategy outline • Identify existing program components if applicable • Identify existing plans, policies, and procedures which may impact the disaster housing mission • Identify possible advantages and disadvantages of various disaster housing strategies • Begin identifying roles and responsibilities of Taskforce members

  12. Meeting 2 • Review Disaster Housing Strategy outline and revisions • Breakout group into smaller groups to resolve functional issues • Capture recommendations • Action items

  13. Meeting 3 • Review Disaster Housing Strategy revisions • Address outstanding issues, resource shortfalls, and recommendations • Address staff training, exercise, and strategy maintenance • Confirm organizational assignments • Encourage the development of internal operational procedures, staffing assignments, training policies, and checklists • Long-term strategy implementation matrix

  14. Strategy Integration Integrate other planning efforts such as updating of procedures, plans, policies, and ordinances • Comprehensive Emergency Management Plan • Post-Disaster Redevelopment Plan • Local Mitigation Strategy (LMS) • Comprehensive Plan • Flood Prevention Ordinance

  15. Final Strategy Review • Taskforce strategy review • External agencies review • Neighboring jurisdiction comments • Incorporate recommendations • Sign off by key stakeholders • Executive approval

  16. Sample Agenda and Presentations • Review disaster housing template: • Sample Agenda • Sample Appendices • Sample text

  17. Seeking Additional Technical Assistance • Websites • State Disaster Housing Coordinator • National Disaster Housing Framework • Professional Organizations (FEPA) • Regional Planning Councils

  18. Module Summary • At the end of this course student should be able to: • Implement an integrated planning process in the development of a local Disaster Housing Strategy • Integrate Disaster Housing in other supporting plans, policies, and procedures • Employ planning tools designed to facilitate strategy development

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