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New Jersey Indoor Air Quality Standard (N.J.A.C. 12:100-13)

New Jersey Indoor Air Quality Standard (N.J.A.C. 12:100-13)

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New Jersey Indoor Air Quality Standard (N.J.A.C. 12:100-13)

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  1. New JerseyIndoor Air Quality Standard(N.J.A.C. 12:100-13) New Jersey Department of Health and Senior Services Public Employees Occupational Safety and Health Program

  2. NJDHSS Public Sector Health Enforcement Health Consultation and Education NJDLWD Public Sector Safety Enforcement Safety Consultation and Education Private Sector Safety and Health Consultation New Jersey OSHA State PlanPEOSH Program Overview

  3. You are here…X • NJDHSS • Public Health Services Branch • Division of Epidemiology, Environmental and Occupational Health • Consumer and Environmental Health Service • Occupational Health Service • PEOSH Program • Right-to-Know Program • Occupational Health Surveillance Program

  4. Types of Complaints/ReferralsFFY 2006

  5. Indoor Air Quality Complaints FFY 2006

  6. IAQ StandardHistory • Adopted 1997 • Based on DCA Subchapter 5 IAQ standard and proposed OSHA IAQ Std. • First IAQ Standard

  7. IAQ Standard2007 Revision Process • PEOSH Advisory Board • IAQ Subcommittee • Comprised of Diverse Stakeholders • 9 Meetings, Jan – Oct 2005 • Presented to NJDLWD Dec 2005 • Proposed in NJR Dec 2006 • Public Comments • WEC • NJEA • Adopted May 21/Enforced Nov 1, 2007

  8. PEOSH IAQ StandardN.J.A.C. 12:100-13 et seq. • 13.1 Scope • 13.2 Definitions • 13.3 Compliance Program • 13.4 Control of Specific Contaminant Sources • 13.5 Air Quality During Renovation & Remodeling • 13.6 Recordkeeping • 13.7 Employer’s Response to Complaints • 13.8 IAQ Compliance Documents

  9. PEOSH IAQ StandardN.J.A.C. 12:100-13.1 Scope: This subchapter shall apply to matters relating to indoor air quality in buildings occupied by public employees during regular work hours.

  10. PEOSH IAQ StandardN.J.A.C. 12:100-13.2 Definitions (selected): • "Designated person" means a person who has been given the responsibility by the employer to take necessary measures to assure compliance with this subchapter. • “Office building” means a building in which administrative, clerical, or educational activities are conducted. Examples of facilities and/or operations, which are not office buildings, include [schools,] repair shops, garages, print shops and warehouses.

  11. PEOSH IAQ StandardN.J.A.C. 12:100-13.2 Definitions (selected): • "HVAC system" means the collective components of the heating, ventilation and air-conditioning system including, but not limited to, filters and frames, cooling coil condensate drip pans and drainage piping, outside air dampers and actuators, humidifiers, air distribution ductwork, automatic temperature controls, and cooling towers. • "Renovation and remodeling" means building modification involving activities that include but are not limited to: removal or replacement of walls, roofing, ceilings, floors, carpet, and components such as moldings, cabinets, doors, and windows; painting; decorating; demolition; surface refinishing; and removal or cleaning of ventilation ducts.

  12. PEOSH IAQ StandardN.J.A.C. 12:100-13.2 Definitions (selected): • “Sick Building Syndrome” means a workplace characterized by a substantial number of building occupants experiencing health and comfort problems that can be related to working indoors. Additionally the reported symptoms do not fit the pattern of any particular illness, are difficult to trace to any specific source and relief from these symptoms occurs upon leaving the building.

  13. PEOSH IAQ StandardN.J.A.C. 12:100-13.3 • Compliance Program • Employer shall identify and train a Designated Person • Employer’s designated person shall: • Establish and follow a preventative maintenance schedule; • Ensure that damaged or inoperable components are replaced or repaired promptly, ensure no microbial growth; • Implement the use of general or local exhaust ventilation; • Check the HVAC system when carbon dioxide levels exceed 1,000 ppm;

  14. PEOSH IAQ StandardN.J.A.C. 12:100-13.3 • Compliance Program • Employer’s designated person shall: • Check HVAC system if temperature range is outside 68°F-79°F; • Prevent contamination of fresh air supply; • Check natural ventilation portals are maintained; • Promptly investigate all employee complaints about BRI or SBS. • Prepare written plan (including required components); • Review and update written plan annually

  15. PEOSH IAQ StandardN.J.A.C. 12:100-13.4 • Control Specific Indoor Contaminants • Microbial Contaminants • Promptly repair water intrusion that can promote growth of biological • Remediate damp/wet material by drying or removal w/in 48hrsof discovery and continue until water intrusion is eliminated • Remove visible microbial contamination

  16. N.J.A.C. 12:100-13.4(a)Controls of Specific Contaminant Sources • [Removed] • New Jersey Smoke-Free Air Act (P.L. 2005, c. 383, N.J.A.C. 8:6).

  17. PEOSH IAQ StandardN.J.A.C. 12:100-13.5 • Renovation and Remodeling: • Evaluate chemical hazards prior to selection and use • Notify employees 24 hours prior to any construction • Utilize local exhaust ventilation • Isolate Construction areas (scheduling, physical barriers, pressure differentials) • Construction areas required to be cleaned and aired out as necessary prior to re-occupancy

  18. PEOSH IAQ StandardN.J.A.C. 12:100-13.6 • Recordkeeping • Required Records • Written IAQ Program • Documentation of Designated Person Training • Written Preventive Maintenance Program • Preventive Maintenance Log

  19. PEOSH IAQ StandardN.J.A.C. 12:100-13.6 • Recordkeeping • Requirements: • Maintained for 3 years • Available to Employees and Representatives for examination and copying ASAP or within 10 working days • Available immediately during PEOSH inspection

  20. PEOSH IAQ StandardN.J.A.C. 12:100-13.7 • Employer’s Response to Signed PEOSH Complaint: Not currently used.

  21. PEOSH IAQ StandardN.J.A.C. 12:100-13.8 • IAQ Compliance Documents • As built construction documents; • HVAC System Commissioning Report; • HVAC Systems Testing, Adjusting and Balancing Reports; • Operations and Maintenance Manuals; • Water Treatment Logs • Operator Training Materials

  22. IAQ Standard CitationsFFY 2006

  23. PEOSH Outreach • Designated Persons Training • 54 Classes • ~1,100 Employers • Public Employers Guide • Model Written Program

  24. Indoor Air Quality StandardFAQ #1 Q:Can a private consultant be a Designated Person? A:Yes • Knowledgeable about NJ IAQ Standard • Familiar with basic issues regarding IAQ • Working knowledge of air handling system • Be in a position of authority • Effectively communicate • Good problem solver • Available

  25. Indoor Air Quality StandardFAQ #2 Q: Is the Designated Person’s Training Class mandatory? A: No, the standard does not specify training • Discuss Role and Responsibilities • Understand basic IAQ Terminology • Understand a basic HVAC system • Review PEOSH IAQ Standard • Understand how to recognize and solve basic IAQ problems • Discuss necessary steps to respond to employee’s complaints • When and how to obtain assistance

  26. Indoor Air Quality StandardFAQ #3 Q:Do I have to sample for CO2? A: No, the standard does not require sampling for CO2, however, you will be cited if greater than 1,000.

  27. Indoor Air Quality StandardFAQ #4 Q: What is the employer required to do in response to an employee IAQ complaint? A: Not specified. PEOSH Recommends: • Conduct Employee Interviews • Review Building O&M Procedures • Walk-through Inspection, Inspect HVAC System, As-builts • Conduct Sampling, if necessary • Complete IAQ Checklist • Involve Employees through L/MH&SC • Communicate outcome and corrective action • Maintain record of actions, repairs, complaint log • Maintain complaint log. Report all complaints to one person.

  28. Indoor Air Quality StandardFAQ #5 Q:The landlord performs the maintenance on our building, I have no control over HVAC maintenance or operation! A:The employer remains responsible for compliance. Recommend incorporating into lease agreement.

  29. Indoor Air Quality StandardFAQ #6 Q: My system is old and doesn’t maintain temperature, do I have to install a new system? A: The standard only requires maintenance of existing systems. Recommend upgrade.

  30. Indoor Air Quality StandardFAQ #7 Q: How do I know if the building material is wet? Visible staining, moisture meter. A:

  31. Indoor Air Quality StandardFAQ #7 Q:What are regular work hours? Does IAQ need to be maintained for custodians at night? A:Yes. Regular work hours are defined by the employer. Temp range is not a requirement as long as the system is operating as designed.

  32. Indoor Air Quality StandardFAQ #8 Q:I have a report from a consultant that shows that we have 800 CFU/m3 of Cladosporium in our building. Should we condemn the building? A:Ask your consultant. The standard for mold is visible. Conduct thorough visual inspection. Remediating visible mold in accordance with industry (EPA, PEOSH) guidelines.

  33. Indoor Air Quality StandardFAQ #9 Q:Do we need a separate IAQ written program at each building? A:No. An overall program is acceptable, but should be available at and include each building.

  34. Indoor Air Quality StandardFAQ #10 Q:How much are the fines? A:PEOSH issues per diem penalties for violations that are not abated within the specified abatement period. Penalties are based on several factors incl. size, history, seriousness. Min $100/day.

  35. Additional IAQ Resources • PEOSH Publications ( • Public Employer’s Guide and Model Written Program for the Revised Indoor Air Quality Standard • PEOSH Policy on Building Renovations Information Bulletin • Renovation & Construction in Schools-Controlling Health and Safety Hazards Information Bulletin • Indoor Air Quality Information Bulletin • Bioaerosols Information Bulletin • Mold in The Workplace, Prevention and Control Information Bulletin

  36. Ask for Help NJDHSS PEOSH Program • Consultation Project, 609-984-1863 • Keith Bobrowski, 609-984-3935