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Taxonomy, content types and metadata, oh my!

Taxonomy, content types and metadata, oh my!. Presented by: Ruven Gotz Director & Group Lead Collaboration Service Line Avanade @ruveng. What is Metadata?. The BIG Question. Data about data. Thank y ou for coming!. Ruven Gotz Director & Group Lead Collaboration Service Line Avanade

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Taxonomy, content types and metadata, oh my!

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  1. Taxonomy, content types and metadata, oh my!

    Presented by: Ruven GotzDirector & Group LeadCollaboration Service LineAvanade @ruveng
  2. What is Metadata? The BIG Question
  3. Data about data
  4. Thank you for coming! Ruven GotzDirector & Group LeadCollaboration Service LineAvanade @ruveng
  5. What is Metadata? The BIG Question What is Metadata? I think I get it I think I get it Oh! Now I see(Mostly)
  6. What’s a Meta for? What is Meta for?
  7. What’s a Meta for? Let’s use a Metaphor
  8. What does a cow say?
  9. What does a chicken say?
  10. What does a duck say?
  11. The sounds these animals make are attributes that distinguish them
  12. Prince Pop/Rock 1984 Example from Yoav Lurie
  13. Image from Aaron Landry/Flickr
  14. Adapted from the “pea soup” story by Serge Tremblay
  15. What is our Base Metaphorfor files?
  16. What if we saw this?
  17. Better…
  18. Solve with folders
  19. Hire an intern
  20. What is metadata?
  21. This is metadata!
  22. What is Taxonomy? or this… Not this!
  23. Carl Linnaeus (1751)
  24. Taxonomy
  25. Taxonomy Superclass
  26. Taxonomy Class
  27. Taxonomy Order
  28. Taxonomy Suborder
  29. Taxonomy Family
  30. Taxonomy Subfamily
  31. Taxonomy Genus
  32. Taxonomy Species
  33. Shared Drive Zoo Taxonomy
  34. As we’ve already seen: This always works out great
  35. Findability vs. Putability: a basic asymmetry
  36. Shared Drive Zoo
  37. Moving this mess to SharePoint makes it worse
  38. SharePoint Sux
  39. The #1 rule of SharePoint? Except when it makes sense Never use folders ever
  40. Folders for Security Permissions assigned per folder
  41. A Brief Detour
  42. Simple Mind Map
  43. Mapping for Navigation
  44. Mapping for Priorization
  45. A SharePoint Taxonomy (Navigation)
  46. A SharePoint Taxonomy (Metadata)
  47. Adding Metadata (when uploading)
  48. A SharePoint Simulation
  49. Document Type Inventory Worksheet
  50. What is metadata?
  51. What is Taxonomy?
  52. What are content types?
  53. Vacation Request Drug Reimbursement Name _________ Emp. # _________ Date _________ Dates Requested: From __________ To: __________ Manager ________ Approved Y/N Name _________ Emp. # _________ Date _________ Drug Used: Name __________ Cost: $ _________ Manager ________ Approved Y/N
  54. Both Content Types in One Library
  55. Security Content Types for: Workflow, Policy,
  56. Back to the Inventory Worksheet
  57. Build Mind Map (based on inventory worksheet)
  58. Why is it still so hard to get this to work?
  59. Which leads to this:
  60. Some great thinking by CarstenKnoch
  61. Increasing the likelihood of metadata success Search Records ---Management Compliance Search & Discover Business Process Magic Metadata Intersection Day-to-day workflow
  62. It’s a question of focus Metadata Why? Where? How?
  63. Share the responsibility
  64. Less is more
  65. To Sum Up… Do you have a better understanding of metadata and content types? Do you think you’ll be able to explain these concepts more easily to your stakeholders? Did you get value out of this presentation?
  66. Thank you for coming! Ruven Gotz @ruveng spinsiders.com/ruveng slideshare.net/ruveng ruven.gotz@avanade.com
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