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Lessons Learned on Grant Funded Projects

This report outlines key lessons learned from grant-funded projects at George Brown College's Green Building Centre. Led by Dr. Robert Luke and John Alley, the findings offer insights into effective project management, highlighting best practices such as stakeholder buy-in, adaptive strategies, and procurement efficiencies. The document emphasizes the importance of adhering to grant requirements, managing timelines, and fostering team cohesion for successful project outcomes. These lessons serve as a valuable resource for researchers and organizations seeking to optimize their project execution and meet funding expectations.

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Lessons Learned on Grant Funded Projects

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  1. Lessons Learned on Grant Funded Projects George Brown College – Green Building Centre

  2. Lessons Learned on Grant Funded ProjectsGeorge Brown College – Green Building Centre • Dr. Robert Luke • Vice President, Research and Innovation, • George Brown College • John Alley • Senior Advisor • MHPM Project Managers Inc.

  3. Context • Green Building Centre • FedDev • Federal Economic Development • Agency for Southern Ontario • CFI/MRI • Canadian Foundation for Innovation • Ministry of Research and Innovation

  4. Context • Green Building Centre • Success: • Foster applied research capacity with industry • Meet expectations of the granting bodies • Maximize value to the College • Tools for researchers to execute projects • On time • On budget • Earn trust

  5. Lessons Learned • Project Management Best Practice • The value of Lessons Learned • What worked well? • What could be improved? • What did we survive only by good luck?

  6. Lesson 10 • Project Management • Before you apply: • Who is the Project Manager? • Do you know the installation requirements? • Who owns the unknown? • Create project team buy-in

  7. Lesson 9 • Timing is Everything • Changing the wheel on a moving car • Managing milestones, metrics • Work start vs contract start • Team cohesion and change management

  8. Lesson 8 • Know the Contract • Each funding agency is different • Flexibility to change equipment • Reporting requirements • Content • Timing • Purchasing rules

  9. Lesson 7 • Handle Your Team • Managing researchers • Shiny new things • Research plans • Managing management • Buy in • Culture change • Strategy, operational planning

  10. Lesson 6 • Good Procurement Saves $$ • Funding proposal – 1 quote • Funding execution – 3 quotes/RFP • Bundle items • Public RFP • Savings = 10 – 15% • RFP strategy

  11. Lesson 5 • Handle Your Handler • Understand your handler’s role

  12. Lesson 4 • Good Reporting Saves Stress • Finance systems = rear view mirror • Cash flow projections • Estimated cost at completion • Operational deliverables

  13. Lesson 3 • Signs • It is all about communication: • Internal • Neighbours • Funder • Signs where required • Bigger is better • Know who is responsible for procuring

  14. Lesson 2 • Be Ready to Adapt • When it doesn’t go according to plan …. • Scope ladder • Contingency • Escalation procedures

  15. Lesson 1 • Celebrate • Show the funder the value created • Identify your successes • Make everyone a part of the success

  16. Lessons Learned • 10. Project management • 9. Timing is everything • 8. Know your contract • 7. Handle your team • 6. Good procurement saves $ • 5. Handle your handler • 4. Good reporting saves stress • 3. Signs • 2. Be ready to adapt • 1. Celebrate

  17. Questions?

  18. Dr. Robert Luke • rluke@georgebrown.ca • John Alley • john.alley@mhpm.com

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