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Understanding FERPA Guidelines for Whitworth University Faculty and Staff

This document outlines essential FERPA do's and don'ts for faculty and staff at Whitworth University. Key actions include notifying the Registrar’s Office of student information requests, referring transcript requests appropriately, and retaining necessary sole possession notes for job functions. Importantly, prohibited actions include releasing information you do not have custody of, publicly displaying grades or student identifiers, and making graded materials accessible to unauthorized individuals. Adhering to these guidelines is crucial for maintaining student privacy and compliance with legal standards.

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Understanding FERPA Guidelines for Whitworth University Faculty and Staff

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  1. FERPA Do’s and Don'ts Whitworth University Faculty and Staff

  2. Helpful tips for University Officials • Do: • Notify the Registrar’s Office of requests of information maintained in student records • Refer student transcript requests to the Registrar’s Office • Keep sole possession notes that are necessary for fulfilling your job responsibilities

  3. Helpful tips for University Officials • Do Not: • Release information for which you are not the custodian of • Display student scores or grades publicly in associate with names, Social Security numbers, Whitworth Student ID numbers, or other personal identifiers • Place graded papers/exams in publicly accessible places allowing others to have view of grades and personal identifiers of students

  4. Helpful tips for University Officials • Do: • Remember that the following is directory information, all other student information is considered protected by FERPA and therefore not releasable without the student’s consent .

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