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PowerPoint: Print views and printing

This guide provides an overview of printing in Microsoft PowerPoint, detailing how to access the print dialog and customize print settings. Students will learn to choose the right printer, set paper orientation, and select print quality. The document discusses various print layouts, including full slides, handouts, notes pages, and outlines, with options for different layouts like 1, 2, 3, 4, 6, and 9 slides per page. Understanding these features will help users optimize their presentations for readability and layout for effective handout distribution.

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PowerPoint: Print views and printing

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  1. PowerPoint:Print views and printing Computer Information Technology – Section 5-4

  2. PowerPoint Printing - Objectives • Objectives: • The students will • Understand the options on the Printer's Document Properties dialog box. • Know how to print slides and handouts.

  3. PowerPoint – Print Settings • Get to the print dialog by clicking the file menu and selecting Print • Which printer? • Printer Properties • Paper orientation • Print quality • Media - plain paper, transparency, card stock etc. • Media size • Color, gray scale or black and white • Advanced features - depends on the printer

  4. PowerPoint – Print Settings • Which slides - current slide, all, selection, a range, a custom show • # of copies • What to Print • Which layout • Slides • Handouts • Notes • Outline

  5. PowerPoint – Page Layouts • To print a presentation you have to choose a page layout. PowerPoint has several different layouts for printing your slides: • Slides • Handouts - 1 to 9 slides per page • Choices are 1, 2, 3, 4, 6 and 9 • Notes Pages • Outline

  6. PowerPoint – Layout Choices • 3 per page • 4 per page • 6 per page • Slides • Handout • 1 per page • 2 per page

  7. PowerPoint – Layout Choices • Handout • 9 per page • Notes PagesOne slide per page with its Notes • Outline

  8. PowerPoint – PrintingSummary • Many ways to print out a presentation • The choice depends on the readability of the slides in smaller print and the intended use of the handouts.

  9. Rest of Today • Open HW5-3 • Add a slide to the end of the presentation with a bullet list of: • Name • Period • Date • Print out HW5-3 • Print as handouts • 6 per page • Mavis Beacon

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