What Do You Know about Transitions from Part C to Part B 619 Services?

1. Timely and Effective Transition at Age 3David P. Lindeman, Peggy Miksch & Phoebe RinkelKansas Division for Early Childhood ConferenceWichita, KansasFebruary 28, 2013

2. What Do You Know about Transitions from Part C to Part B 619 Services? Transition Quiz http://www.kskits.org/ta/transitionPartCtoPartB/CollaborativeTransitionQuiz/Collaborative%20Transition%20Quiz.swf

3. Quiz • True or False: Parent consent is not required for tiny-k personnel to provide referral information to the SEA and LEA of residence for any child potentially eligible for Part B services. • 2. True or False: As soon as the LEA of residence receives a tiny-k transition referral, the timeline for initial evaluation begins. • 3. True or False: It is the responsibility of tiny-k personnel, with approval of the family, to schedule the transition conference for a child receiving tiny-k services at least 90 days (and at the discretion of all parties, up to 9 months) prior to the child’s third birthday. • 4. True or False: When a child is referred to tiny-k between 45 and 90 days prior to the child’s third birthday, the tiny-k program is not required to conduct an initial evaluation.

4. Quiz • 5. True or False: When a child who has been receiving services in tiny-k is referred to Part B less than 90 days prior to the child’s third birthday, the LEA has 60 school days to complete an initial evaluation, and, if the child is determined eligible, develop and implement an IEP. • 6. True or False: At the transition conference, families must be provided information about Part B services that includes: a description of the Part B eligibility definitions; state timelines and process for consenting to an evaluation and conducting eligibility determination under Part B; and the availability of special education and related services. • 7. True or False: tiny-k does not need parent consent to share current evaluation and assessment information and copies of IFSPs with the LEA of residence for a child turning three.

5. Quiz • 8. True or False: A tiny-k representative should, at the request of the parent, be invited to the eligibility/IEP meeting for a child transitioning from Part C services. • 9. True or False: Once eligibility is determined and an IEP developed, a child may begin Part B services anytime during the school year he/she turns three. • 10. True or False: If the child’s birthday falls during the summer (which is defined by Part B as the day after the last day of school) the LEA does not have to determine eligibility, develop an IEP or begin implementation of Part B services until school starts in August. • 11. True or False: If a child turns age three during the summer and the IEP team determines the need for extended school year (ESY), the Part B team may provide the ESY services or may decide that it is in the best interest of the child to be served by tiny- k providers on an IEP until the next school year.

6. What You Need to Know For Smooth Transition – State Level • State Part C lead agency must have a MOU with the Part B State Education Agency (SEA) • SEA must be notified 90 days prior to 3rd birthday of potentially eligible child • Lead Agency provides assurances that transition policies and practices are in place

7. What You Need to Know For Smooth Transition – Part C • Eligible child – more than 45 days but less than 90 days prior to 3rd birthday– notify SEA & LEA • Eligible child – less than 45 days prior to 3rd birthday – notify SEA & LEA but LEA Part C program not required to conduct evaluation, assessment, or develop an initial IFSP

8. What You Need to Know For Smooth Transition – Part C • Eligible child – lead agency, with approval of family, convenes a conference (lead agency, family, LEA) not fewer than 90 days and not more than 9 months prior to 3rd birthday • If not potentially eligible – lead agency, with approval of family, convenes a conference (lead agency, family, other appropriate service programs) to discuss appropriate services

9. What You Need to Know For Smooth Transition – Part C • Develops transition plan – not fewer than 90 days and not more the 9 months prior to 3rd birthday • Plan includes: steps for toddler to exit the program, identified transition services need by that toddler and family

10. What You Need to Know For Smooth Transition – Part C Transition

11. What You Need to Know For Smooth Transition – Part C Referral • For a child who is potentially eligible for Part B services, the local tiny-k program must refer the child no more than 9 months but not fewer than 90 days before the toddler’s 3rd birthday • Notification not longer exists – strike from your vocabulary

12. What You Need to Know For Smooth Transition – Part C Referral • Develop a referral process that is agreed upon in your local community with all partners – MOA is important! • Part B 619 partner has to confirm date they received referral • Recommend referral is in writing with date on form (date must match date put in ITS database)

13. What You Need to Know For Smooth Transition – Part C Plan

14. What You Need to Know For Smooth Transition – Part C Plan

15. What You Need to Know For Smooth Transition – Part C Plan • Timeframe • Follow the IFSP • Date of Transition Plan • Complete Transition Plan in IFSP

16. What You Need to Know For Smooth Transition – Part C Plan • Complete PWN for IFSP review and develop a transition plan • IFSP Review • Every potentially eligible child has to have a transition plan

17. What You Need to Know For Smooth Transition – Part C Conference

18. What You Need to Know For Smooth Transition – Part C Conference

19. What You Need to Know For Smooth Transition – Part C Conference • Timelines • Parental consent for conference must be given • If no consent, you do not hold the conference

20. What You Need to Know For Smooth Transition – Part C Conference • Who must attend? • Parents • Family Service Coordinator • LEA representative for Part B 619 services • Representative and/or provider(s) of the services the child may be eligible • Any other person or service provider(s) invited by the parent or the LEA who might help support and develop the transition plan

21. What You Need to Know For Smooth Transition – Part C Conference • What if Part B 619 staff are unable to attend? • Part B is required to attend – but if they can’t this cannot be the cause of a late conference • The local tiny-k program is still responsible for convening a timely transition conference • The local tiny-k program conveys the information required by the Part B program to the parent

22. What You Need to Know For Smooth Transition – Part B • Must participate in the transition planning conference arranged by the Part C program • For a child served under Part C, at the request of the parent, invite the Part C Service Coordinator or other representative • Have developed and implemented by the child’s 3rd birthday an IEP or IFSP

23. What You Need to Know For Smooth Transition – Part B • If an IFSP is used for a child age 3 to 5 • IFSP must include natural environments statement • Implement requirements for pre-literacy, language and numeracy • Developed in accordance with IEP procedures and timeline • Provide the parents an explanation of difference between an IFSP and IEP • Obtain written consent of parent for use of IFSP

24. KITS Website Transition Page http://www.kskits.org/ta/transitionPartCtoPartB/index.shtml

25. What You Need to Know For Smooth Transition • Questions?

26. KITS is a program of the Life Span Institute at Parsons and is supported through grants from the Kansas State Department of Education - Special Education Services (Grant # 21013) as a part of the Kansas Technical Assistance System (TASN) and the Kansas Department of Health and Environment - Infant/Toddler Services.