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Office of Human Resources

The Arizona State University's Office of Human Resources conducted a Business Operations Manager meeting on July 16, 2008. Key discussion points included the launch of a new Diversity web page, updates on online Human Resources processes for classified and service professionals, and changes regarding unpaid vacation, sick leave codes, and benefits for 2008. Other topics covered vacation and sick hour accruals, sabbatical leaves, and the upcoming Fall 2008 renewal process. Important procedures for recruitment and processing new hires were also highlighted, along with contacts for any related inquiries.

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Office of Human Resources

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  1. Office of Human Resources Business Operations Manager Meeting on 7/16/2008 10:00am – 11:30am COOR #170

  2. Topics of Discussion • New Diversity Web Page • Online HPR for Classified & Service Professionals • Unpaid Vacation, Sick & Leave Codes, Additional Pay Modifications • Vacation and Sick Hour Accruals, Benefits Open Enrollment 2008, Sabbatical Leaves • Fall 2008 Renewal Process • MyReports Overview

  3. New Diversity Web PageCAROL GOERKEArizona State University - Human Resources

  4. Online HPR for Classified and Service ProfessionalsDAN KLUG

  5. Online HPR for Classified & SP • Classified & Service Professional Job Postings • Competitive Hires • Using same TAM Peoplesoft Procedure • Process Attention— “Offer Accepted” • Only Process Change—Add Start Date!!!

  6. Talent Acquisition Management HR TWO APPROVALS—POSTING & APPROVE HIRE Change to Offer Accepted

  7. Online HPR for Classified & SP Online HPR Process: • Click on Find Job Openings • Enter Job Opening ID (Search) • Click on Job Title • Click on disposition status “Offer” • Scroll and click on “Click icon to edit disposition details” • Click *Status dropdown menu to activate the menu. • Click on “Offer Accepted” • Change “Status Date” to New Hire Start Date • Click “Save”

  8. Recruitment & Selection

  9. Online HPR for Classified & SP SELECT “FIND JOB OPENINGS”

  10. Online HPR for Classified & SP ENTER JOB ID NUMBER AND CLICK SEARCH

  11. Online HPR for Classified & SP OFFER HAS ALREADY BEEN APPROVED BY HR. CLICK ON “OFFER” XXXXXXXXXX

  12. Online HPR for Classified & SP x SCROLL TO BOTTOM

  13. Online HPR for Classified & SP CLICK ON “CLICK ICON TO EDIT DISPOSITION DETAILS”—GRAY LINE

  14. Online HPR for Classified & SP CLICK ON STATUS CODE DROPDOWN MENU

  15. Online HPR for Classified & SP SELECT “OFFER ACCEPTED”

  16. Online HPR for Classified & SP CLICK ON CALENDAR ICON IN STATUS DATE FIELD

  17. Online HPR for Classified & SP CLICK ON NEW HIRE’S START DATE

  18. Online HPR for Classified & SP CLICK ON SAVE ICON AND Online HPR IS COMPLETE FOR DATA MANAGEMENT TO PROCESS

  19. Online HPR for Classified & SP Processing HPR – Data Management • Follow New Hire Paperwork and I-9 process • Originals will be necessary to process for payroll For Processing / On-boarding questions, Contact Data Management • Vanessa Arzaga – 480.965.7385 • Andy Ryan – 480.965.0692 • Todd Albert – 480.965.4134

  20. Online HPR for Classified & SP What’s Next? • HR Website —Instruction (Updated TAM Digest ) • Recruitment & Selection Website —Instruction • Email to TAM Users & BOMs —Instruction • For questions on Recruitment Process- • Dan Klug 480.965.9841 • Socorro Meek 480.965.4115 • Gretchen Williams 480.965.0730

  21. Vacation & Sick Hour AccrualsBenefits Open Enrollment 2008Sabbatical LeavesCAROL CHAPIN

  22. Vacation & Sick Leave Hour Accruals Hours should be in balance between Time & Labor and Manage Leave Accrual There are exceptions that will cause a difference: • Time off recorded in Time and Labor for a future date • These hours have been subtracted from the available balance in Time and Labor • Hours will not be subtracted in Manage Leave Accrual until the time is taken, approved and payroll is processed • Hours not approved • These hours have been subtracted from the available balance in Time and Labor • Hours will not be subtracted in Manage Leave Accrual until the time is approved and payroll is processed

  23. Vacation & Sick Leave Hour Accruals Any discrepancies now need to be handled by the DTA via a Time Adjustment Form For additional information, please see the manual that will be attached to the BOM meeting information at http://hris.asu.edu/bom_presentations Discrepancies need to be handled by DTA via a Time Adjustment Form

  24. Benefits Open Enrollment 2008 Online process via ASU Interactive Monday, August 11, 8:00 AM through Friday, September 5, 5:00 PM Visit www.asu.edu/hr/benefits/2008openenrollment.html for the schedule of Informational Sessions on all campuses and updated news as it happens

  25. Benefits Open Enrollment 2008 Special sessions will be planned later in July for • VP and HR liaisons, and Academic Financial Administrators • BOMs At that time OHR will share the plan changes effective October 1 and ask your assistance in ensuring a smooth and successful enrollment process

  26. Sabbatical Leaves When an employee takes a Sabbatical: • Please do not reduce the salary • Complete the Leave of Absence – Business Reasons Form • For a one semester leave, provide only the base salary • For a two semester leave, provide the base AND adjusted salary • The adjusted salary will be entered by Benefits Life insurance and short term disability coverage amounts are effected when a salary is changed

  27. Fall 2008 Renewal ProcessCYNTHIA WEBLER

  28. Faculty Renewals Online • Allows departments to complete Faculty Renewals online – automated • Manual input is minimal • Only for returning faculty, academic professionals on ACD pay group and graduates (on SWB status - Short Work Break) • Excludes Staff and Hourly Student Workers • Departments have the ability to approve, change or update appointment renewals/terms of the appointment period (Fall or Fall/Spring), including start dates, end dates and salary http://www.asu.edu/hr/ • 2 other ways to renew faculty/APs • Online HPR, using TAM (anyone on ACD/GRD paygroup, NOT on SWB) • GRDs that are currently active (use MSS Ad Hoc Salary Change). • What’s NOT changing: Online HPR (using TAM) for new hires

  29. Renewal Implementation Schedule

  30. Position and Funding Data

  31. Download to Excel

  32. Faculty Renewal Calendar • http://www.asu.edu/hr/datamanagement/renewals.html • August 1, 2008 – Deadline to submit Online HPRs • August 10, 2008 - Last day to approve renewals

  33. Training Schedule http://www.asu.edu/hr/datamanagement/renewals.html • Additional training sessions: • Monday, July 21 at 10:00am – 11:00am • Wednesday, July 23 at 3:00pm – 4:00pm

  34. Data Management Exception Form http://www.asu.edu/hr/forms/index.html#alpha_d

  35. Q & A Session Thank You!

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