Chapter 5 Project Planning

1. Chapter 5 Project Planning “ If you don’t plan for the project, you are planning for failure” “ Plans act as a road map of complicated process to manage project” Chapter 5 Planning

2. 6 Stages of Project Planning • Preliminary coordination with various parties(client,developer,govt. agency…) • Provide detail description of various tasks involved. • Deriving project budget. • Work on schedule. • Project status report. • Project termination. Chapter 5 Planning

3. Focus of this chapter • Discuss the first two stages of project planning. • Develop tools and techniques for the planning process. Chapter 5 Planning

4. Why initial project coordination with various parties crucial? • Define objectives & scopes of the project. • Technical objectives are established. • Basic areas of performance responsibilities delegated. • Tentative schedules and budgets are worked out. Chapter 5 Planning

5. What is project’s deliverables? • Involving client in early part of planning process. • Determine client’s needs and expectations • Some project starts with front ends – bidding all the way to commissioning and delivery • Others may be construction on product development Chapter 5 Planning

6. 9 Key Elements of Project Plan • Overview • Short summary of the objectives and scope of the project. • Objectives • Detailed statement of the goals (profit, etc ….) • General Approach • Describes both the managerial and the technical approaches. • Contractual Aspects • A complete list and description of all reporting requirement. Chapter 5 Planning

7. Elements of Project Plan (cont.) • Schedules • Various schedule and lists of all milestone. • Resources • Budget. • Cost monitoring and control. • Personnel • Personnel requirements (subcontracting) • Evaluation Methods • Be evaluated against the standard. • Potential Problems • Anticipate potential difficulties. Chapter 5 Planning

8. Chapter 5 Planning

9. Chapter 5 Planning

10. Role of System Integration in Project Management • Integrating the technical disciplines (science or art) of the project to achieve the customer’s objectives. • Who is the customer? Chapter 5 Planning

11. 3 Major Objectives of System Integration • Performance • System design, reliability, quality, maintainability, etc. • Effectiveness • Design system to achieve performance in an optimal manner. • Cost • Value engineering examines all cost trade off. Chapter 5 Planning

12. Hierarchical Planning System • Goals must be specified. • Identifying the set of required activities to achieve the goals. • Each activities and events can be decomposed into sub-activities and sub-events. Chapter 5 Planning

13. Planning Process Tools • Gozinto Chart. • Work Breakdown Structure (WBS). • Linear Responsibility Chart. • TREND • Plan to include design, fabrication/construction(prototype), mass production • R & D is also a project - > uncertainties Chapter 5 Planning

14. Gozinto Chart • Named after famous Italian mathematician, Prof. Zepartzat Gozinto. • Similar set-up with Bill of Materials. • A Tree-Diagram. Chapter 5 Planning

15. Chapter 5 Planning

16. Work Breakdown Structure (WBS) • Project sub-divided into hierarchical units of tasks, work packages, and work units. • Each part of unit tasks, work packages and work units is budget able, in terms of money, labor hours, and other requisite resources. Chapter 5 Planning

17. Work Breakdown Structure (WBS) • Project is breakdown into a group of activities. • Each activity is breakdown into a task list. • This task list is put into a calendar. • Then, assign people, time, money and other resources. Chapter 5 Planning

18. Activity Calendar Work Breakdown Structure (WBS) • Schedule Task list into calendar. • Assigning people, time, money to each activity. • Make themselves competent. • Managing “intelligent” people. Chapter 5 Planning

19. Activities: Work Breakdown Structure • Breakdown task into activities • Top-down refinement possible • List activities which form a single operation or function which you know is achievable • Work breakdown structure • (Product breakdown structure) Chapter 5 Planning

20. Chapter 5 Planning

21. Example of WBS: “Holiday” holiday travel documents booking household passport tickets choose resort confirm cat! brochures insurance Chapter 5 Planning

22. List of activities • Booking: • get brochures • choose resort • make booking • confirm booking • Travel documents: • check passport • book tickets • get insurance • Household: • feeding the cat! • This is a simple • example: • inoculations • visas • travel money • etc. Chapter 5 Planning

23. Time Management • When activities happen: • Start and finish • How long they take: • Estimates vs. actual? • Relationship between activities: • Dependencies • Parallel activities Chapter 5 Planning

24. Gantt chart Chapter 5 Planning

25. People • Task assignment • Responsibility for task completion: • Task management • Liaison with other tasks • Meetings Chapter 5 Planning

26. Linear Responsibility Matrix • Show the relationship of personnel (who is responsible for what) and to identify where special coordination is necessary. Chapter 5 Planning

27. Linear Responsibility Matrix - Holiday Chapter 5 Planning

28. Linear Responsibility Example Chapter 5 Planning

29. Linear Responsibility Example Chapter 5 Planning