Missouri Electrical Cooperatives Multi-Jurisdictional Hazard Mitigation Plan

1. Missouri Electrical CooperativesMulti-Jurisdictional Hazard Mitigation Plan Kick-Off Meeting #1 Sho-Me Power Electric Cooperative, Marshfield, Missouri January 18, 2011

2. Welcome & Introductions • Who are we? • Rob Land, Risk Management and Training DirectorAssociation of Missouri Electric Cooperatives • Doug Hermes, Statewide Coordinator, Missouri Association of Councils of Government • Tye Parsons, Executive Director, Northwest Missouri Regional Council of Governments

3. Welcome & Introductions • Who are you? Electric Cooperatives • Sho-Me Power Electric Cooperative (G&T) • Crawford Electric Cooperative, Inc., • Gascosage Electric Cooperative • Howell-Oregon Electric Cooperative, Inc. • Intercounty Electric Cooperative Assn. • Laclede Electric Cooperative • Se-Ma-No Electric Cooperative • White River Valley Electric Cooperative, Inc. Regional Planning Commissions • Meramec Regional Planning Commission • South Central Ozarks Council of Governments • Lake of the Ozarks Council of Local Governments

4. Why Are We Here? • Federal Law (The Stafford Act) was amended in 2000 to require state and local governments and other public bodies to plan and prepare for future natural disasters. • Having a federally-approved Hazard Mitigation Plan (HMP) allows public bodies to be eligible for federal disaster mitigation dollars

5. Why Are We Here? • Missouri’s Electric Cooperatives will be eligible to apply for federal disaster mitigation funds IF they have a HMP in place • Federal mitigation funds can be used for: • Infrastructure hardening (retrofit) • Retrofit existing buildings and structures • Structure elevation • Soil stabilization • Etc.

6. Why Are We Here?

7. Why Are We Here? • Several months ago, AMEC approached Missouri SEMA about developing a statewide HMP that would cover the 47 cooperatives in the state. • SEMA recommended using Missouri’s Regional Planning Commissions to complete the plan, who have been completing county-level hazard mitigation plans since about 2002.

8. Structure and Process • Every Non-Metro RPC will be completing at least two individual cooperative “chapters” of the Statewide plan. Missouri’s 19 RPCs

9. Structure and Process • Northwest Missouri Regional Council of Governments is the lead RPC for this project. • Bootheel RPEDC is responsible for GIS QA/QC Missouri’s 19 RPCs

10. Structure and Process • Each Cooperative has been assigned an RPC to complete your “chapter”

11. Structure and Process • Meramec Regional Planning Commission • Crawford Electric Cooperative, Inc. • Gascosage Electric Cooperative • Associated Electric Cooperative • South Central Ozarks Council of Governments • Howell-Oregon Electric Cooperative, Inc. • Intercounty Electric Cooperative Assn. • Se-Ma-No Electric Cooperative • White River Valley Electric Cooperative, Inc. • Lake of the Ozarks Council of Local Governments • Sho-Me Power • Laclede Electric Cooperative

12. Structure and Process • The Statewide HMP will be broken into two general parts: • Part One: Plan elements common to every electric cooperative • Part Two: Individual “chapters” for each cooperative that list specific hazard considerations and vulnerabilities, infrastructure inventory, and mitigation strategies.

13. Structure and Process • Specific Hazard Vulnerabilities • i.e. Flood Areas, Heavily Forested, Earthquake Zones, Dam Failure, Land Slide • Infrastructure Inventory • Transmission Lines, Buildings, Other Related Facilities • Mitigation Strategies • i.e. Underground utilities, storm safe rooms, tree trimming, hardening lines/poles

14. Project Timeline • February – May 2011 • Data collection and asset inventory • June – November 2011 • HMP meetings with Cooperative staff • RPCs create individual Cooperative “chapters”

15. Project Timeline • Final Cooperative “chapters” are due December 1st, 2011. • First draft of entire statewide HMP plan is due to SEMA March 15th, 2012. • Final draft is due to SEMA May 15th, 2012. • Upon SEMA and FEMA approval, Cooperatives become eligible for PDM and HMGP funding.

16. What Happens First? • The first few months of the project revolve around data collection and mapping. • The RPCs will be contacting you to discuss data needs (specifically your physical assets).

17. What Happens First? • Data Collection • Lines, buildings, critical infrastructure, generation/transmission/distribution related facilities • Prefer standard GIS format (ESRI) • RPCs will overlay base asset information with hazard maps to produce loss estimates.

18. What Happens Next? • After the data collection is complete and SEMA has approved our plan template, the RPCs will begin the planning process • RPC staff will be meeting with Cooperative staff to determine: • Specific vulnerabilities • Past mitigation efforts • Prioritized mitigation actions

19. Tracking In-Kind Contributions • The federal funds paying for the statewide HMP require local matching funds. • The matching funds are documented by the work put in by Cooperative staff towards this project.

20. Tracking In-Kind Contributions • In-Kind contributions are documented by using a special timesheet for the project • Whenever you work on the HMP project, be sure to record your time on the timesheet and have a supervisor sign it. • This includes: • Phone calls with RPC staff • Travel time to/from HMP meetings • Time spent gathering data for the plan

21. Tracking In-Kind Contributions

22. Break Out • Meramec Regional Planning Commission • Crawford Electric Cooperative, Inc. • Gascosage Electric Cooperative • Associated Electric Cooperative • South Central Ozarks Council of Governments • Howell-Oregon Electric Cooperative, Inc. • Intercounty Electric Cooperative Assn. • Se-Ma-No Electric Cooperative • White River Valley Electric Cooperative, Inc. • Lake of the Ozarks Council of Local Governments • Sho-Me Power • Laclede Electric Cooperative

23. Questions? • Thank you to Sho-Me Power for hosting our kick-of meeting today. • If you have questions after today, be sure to contact your partnering RPC!