Presentation Transcript

1. Core Services Review for Instructional Program & Proposed Cuts

   Matt Wetstein Interim Vice President of Instruction Board of Trustees Meeting November 13, 2012
2. Outline of the Presentation Overview of the process used for core services review for instruction Example of data and metrics Proposed elimination of some programs Proposed reductions to address a roughly $3 million operating deficit in 2013-14
3. Core Services Review Campus community representatives have been calling for core services review for two years Represents good planning & meets continuous cycle of improvement - ACCJC Educational Master Plan Strategic Goal 2.2 (2012) Ad Hoc committee formed in April 2012 Representatives from faculty, staff & administration Focus – analyze data and develop metrics to determine core programs Ensure that college offerings are geared to community labor market and employer needs
4. Core Services Review Seven meetings between April & October Committee members reviewed and agreed upon data metrics Quantitative data used to review programs FTES Revenue generated by FTES FTEF Productivity (FTES/FTEF) Degrees awarded over 5 years Certificates awarded over 5 years Net Revenue generated (Revenues-Expenditures) State and county employment projections State and county mean wages
5. Core Services Review Qualitative Data The centrality of a program to the general education mission (5 point scale) The centrality & vitality of a career technical education (CTE) program (5 point scale) The presence or absence of full time faculty in the program
6. Core Services Review Data elements used in the Core Services Review
7. Core Services Review Committee Vetting Process PRIE Office gathered most of the data after initial efforts to spread the work Committee review of spreadsheet and data process Extensive review of labor market data Faculty participation in jobs data – October 2012 email asked faculty to tell us: what jobs do you train students for?
8. Core Services Review
9. Recommendations Recommendations are from the Interim VP (not the committee) Designed to initiate serious discussions about instructional program eliminations and reductions Participatory governance consultation needs to occur Focus is on finding identified savings to address an operating budget deficit 50% law – assumes instructional units will shoulder close to 50% of any cuts
10. Proposed Program Eliminations
11. Proposed Program Eliminations Some of the FTES in the programs mentioned above can be redeployed for more efficient delivery of core services
12. Proposed Program Eliminations Kids College The Recession has caused declining attendance at workshops & events Community Education & Kids College required more than $100,000 in general fund backfill in 2011-12 Programs should be self-sustaining Kids College seen as less core because of the population served Other providers in the community Estimate about $20,000 in net savings
13. Proposed Program Eliminations A growing budget concern – Program Integrity Guidelines from the US Department of Education The college is advertising programs but cannot afford to offer classes to complete them (see ACCJC Standard II.A.6 and II.A.6.C) II.A.6 – The institution assures that students and prospective students receive clear and accurate information about educational courses and programs and transfer policies. The institution describes its degrees and certificates in terms of their purpose, content, course requirements, and expected student learning outcomes. In every class section students receive a course syllabus that specifies learning outcomes consistent with those in the institution’s officially approved course outline. II.A.6.C – The institution represents itself clearly, accurately, and consistently to prospective students and current students, the public, and its personnel through its catalogs, statements, and publications, including those presented in electronic formats. It regularly reviews its institutional policies, procedures and publications to assure the integrity in all representations about its mission, programs and services.
14. Proposed Program Eliminations ACCJC Standard II.A.6.B When programs are eliminated or program requirements are significantly changed, the institution makes appropriate arrangements so that enrolled students may complete their education in a timely manner with a minimum of disruption. The college will need time to eliminate programs and the faculty will need to take the lead in deactivating programs in the curriculum process
15. Core Services Review Proposed program eliminations will not achieve enough savings Many are small programs with little spending other than adjunct hourly faculty costs Second list provides some recommendations for program reductions Subject to discussion and all dependent on the state legislative budget process and contract negotiations
16. Proposed Program Reductions
17. Next Steps Participatory consultation needs to occur Presented at Academic Senate, Deans Council, President’s Council and Board to initiate the conversation Needs discussion in shared governance forums, Academic Senate, Curriculum Committee This is a proposed plan that gives the college elements to discuss – it is not set in stone Plan is strategic in its approach to cuts; it does not use “across the board” approach Plan will need to be adjusted to budget realities and progress in labor talks Community involvement (advisory groups, Chamber, local business leaders) Other Next Steps Core services review for Student Services functions Core services review for Administrative functions
18. Questions