1. IEEE 802 Wireless Chairs – Formalization of Meeting Authors: Date: 2014-05-10 Adrian Stephens, Intel Corporation

2. Governing rules • The 802 WG P&P states: “14.2 WG financial operation with joint treasury Two or more WGs with the approval of the Sponsor, may operate with a single joint treasury. …The operation of a joint treasury is subject to the same rules as a WG operating with treasury with the following exception: The Executive Committee over seeing the joint treasury shall be a Joint Executive Committee that is the union of the Executive Committees of the WGs operating with the joint treasury. The Chair of the Joint EC shall be selected by the Joint Executive Committee and shall be the Chair of one of the participating WGs” • I contend we are two meetings: • a meeting of the joint EC of .11 and .15, which share a joint treasury (governed by the above rules) • A meeting of the 802 wireless chairs to organize wireless interim meetings (governed by no specific rules) The status quo Adrian Stephens, Intel Corporation

3. A defined process • An open process • The meeting has been criticised in 802.11 plenary sessions as being non-transparent. It is not clear what decisions are made and the basis under which they are made. • There is no requirement that decisions made by an EC be open, but there is benefit to our members in making it so, where possible. • An authorized process • This process makes it clear under what authority the wireless chairs meet and make decisions. As far as the author is aware, actions of officers when duly authorized and made in good faith are protected by IEEE indemnification. What benefits might formalization provide? Adrian Stephens, Intel Corporation

4. The following slides propose a process which the wireless chairs might follow They are a straw-man for discussion Once consensus is reached, a final set will be posted as a document on mentor, and future meetings will adopt that process. Proposed process Adrian Stephens, Intel Corporation

5. The wireless chairs shall meet once at the start of all 802 sessions to conduct its business Operating rules Adrian Stephens, Intel Corporation

6. There are two voting memberships. Actions of the joint treasury are determined solely by the joint EC and are authorized by 802 WG P&P. These will be limited to financial decisions. Otherwise: All 802 WG/TAG chairs that wish to participate in wireless interims are voting members. Decision not relating to the joint treasury will be made by motion. Roberts rules apply. These decisions are authorized on the basis of the 802 WG/TAG’s chair position. Voting membership Adrian Stephens, Intel Corporation

7. The wireless chairs meeting is open to all, except during executive session. Its location and timing will be published on notice boards in advance of the meeting. The wireless chairs may go into executive session to consider matters that are commercially sensitive. In executive session, only voting members of the wireless chairs may be present. Openness Adrian Stephens, Intel Corporation

8. Minutes of the wireless chairs session will be kept and posted on Mentor. Except those related to an executive session, documents presented to the wireless chairs should be posted on Mentor and referenced in the minutes. Documents Adrian Stephens, Intel Corporation

9. The 802 WG P&P require that the chair of the joint EC be one of the chairs of the WGs in the joint treasury: either .11 or .15. The meeting should have a chair who does the usual chair things, and should have a secretary to record the minutes. This is probably sufficient. Officers Adrian Stephens, Intel Corporation