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USDA Fresh Fruit & Vegetable Program (FFVP) Training

USDA Fresh Fruit & Vegetable Program (FFVP) Training. Child and Adult Nutrition Services-DOE May 5, 2011. Objectives. 23,000 elementary children in South Dakota will benefit from the program in 2011-2012 Schools will receive approximately $74.00 per student. $50-$75 per student

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USDA Fresh Fruit & Vegetable Program (FFVP) Training

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  1. USDA Fresh Fruit & Vegetable Program(FFVP) Training Child and Adult Nutrition Services-DOE May 5, 2011

  2. Objectives

  3. 23,000 elementary children in South Dakota will benefit from the program in 2011-2012 • Schools will receive approximately $74.00 per student

  4. $50-$75 per student Majority of funds to be spent on fresh fruits and fresh vegetables 10% of money can be used for administering the program— Reasonable amounts can be spent on operating costs Allocation of Funds…

  5. Funding $$ • One pot of money for August and September • Allocation letter will be sent to the Authorized Rep in late July-early Aug. • Addendum included—sign and return to CANS office • no grant money is paid out until this is on file

  6. Funding $$ • New pot of money for October through May • Allocation letter will be sent to the Authorized Rep in mid October

  7. Budgeting FFVP Handbook Pg. 8 • The school needs to be fiscally responsible for managing this grant!! • Establish a monthly budget to assist you in tracking funds and ensure timely expenditures of program funds • Weekly amount • Not spending the money is a disservice to your students • Excel spreadsheet tool

  8. Claim Form and Claim ProcessFFVP Handbook pgs. 25-27

  9. Claim Form and Claim Process • Electronic or Manual • Complete all 4 sheets or worksheets in spreadsheet • Claims Page • Costs 1 • Costs 2 • Costs 3 • Reimbursement Tracking Tool

  10. Claim for Reimbursement Page*Claims Page on electronic version • School District Name • Site Name • Month/Year of Claim • Fruits/Vegetables • Labor • Small Supplies • Administrative Costs • Total Reimbursement • Signatures

  11. Fresh Fruit Page*Costs 1 Tab on electronic version • Name of Fresh Fruit • Number of Units Purchased • Size/Weight of Shipping Unit • Cost per Unit • Total Cost

  12. Fresh Vegetable Page*Costs 2 Tab on electronic version • Name of Fresh Vegetable • Number of Units Purchased • Size/Weight of Shipping Unit • Cost per Unit • Total Cost

  13. Program Costs*Costs 3 tab on electronic version • Operating Costs • Small Supplies • Administrative Costs • Grand Total Area

  14. Consult the FFVP Handbook Dec. 2010 edition if you have questions about whether a specific cost is allowable or contact Janelle to discuss Preapproval for equipment or equipment related supplies is necessary prior to purchase—pg. 22

  15. Claim Submission Deadline • Claims due by: 10th of the month following the month covered by the claim • Example: September’s claim is due October 10th • The August/September claim is the only claim that can be combined. • Send original to Cody Stoeser.

  16. Send Claims To: Cody Stoeser– FFVP Office of Finance & Mgmt. SD Department of Education 800 Governors Drive Pierre, SD 57501 Fax: 605-773-6139

  17. USDA FFVP FFVP Schools for 2011-2012 Program goals: • Create healthier school environment • Expand variety of fruits & veggies • Increase fruit & veggie consumption • Make a difference in children’s diets

  18. When should students receive the snack? FFVP Handbook Pg. 12 for guidance

  19. How often should the snack be served? FFVP handbook Pg. 8for guidance --Minimum of 2x a week--Repeated exposure is key to acceptance

  20. Buy American Requirement • FFVP Handbook Page 18 • Buy produce from your local grocery stores, farmers’ markets, and local growers

  21. Food SafetyFFVP Handbook pg. 31-32Snack should be ready for consumption when it arrives in the classroom

  22. FFVP Handbook Dec. 2010Rules, Rules, Rules • Adults may not eat the snack Pg. 10 • See information on teachers • Fresh fruit or fresh vegetables only(no raisins, craisins, or alfalfa sprouts) pg. 14-15 • Dips— pg. 14-15 • Vegetables only • Fat Free or Low Fat only • Serving sizes

  23. FFVP Handbook Dec. 2010Rules, Rules, Rules • Serve the FFV Snack the FIRST DAY OF SCHOOL • FFVP cannot be served as part of summer school sessions • Ask the vendor to invoice the Fresh Fruits and Vegetables purchased for this program on a separate invoice • Leftovers (pg. 18) • Grant funs cannot be used to buy fruit baskets to send home with students

  24. https://doe.sd.gov/can/ffvp/asp

  25. Team Nutrition • Resources • Grant opportunity • Fall kick-off

  26. SDSU Extension Educators Local supermarket Local farmer’s market HealthySD.gov Media SD Dietetics Assoc Nutrition Network PTA/PTO Community service groups Ag in the Classroom Area businesses Wellness committee Forming Partnerships pg.29-30

  27. Q & A Session Evaluations

  28. Contact Information Janelle Peterson, Program Specialist Child & Adult Nutrition Services E-mail: janelle.peterson@state.sd.us Cody Stoeser, Program Specialist Child & Adult Nutrition Services E-mail: cody.stoeser@state.sd.us Call: 605-773-3413 (CANS main office) 605-773-2977 (Janelle) 605-773-3456 (Cody) Website: http://doe.sd.gov/oess/cans/FFVP/index.asp

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