1 / 31

APHIS Cost Management System

APHIS Cost Management System. Agency Goal. To provide a relevant Status of Funds and be able to substantiate it in an audit any time, any place. . ACMS Objectives. To ensure APHIS meets the e-Government and Financial Management initiatives of the President’s Management Agenda.

peigi
Télécharger la présentation

APHIS Cost Management System

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. APHIS Cost Management System

  2. Agency Goal To provide a relevant Status of Funds and be able to substantiate it in an audit any time, any place.

  3. ACMS Objectives • To ensure APHIS meets the e-Government and Financial Management initiatives of the President’s Management Agenda.

  4. ACMS Objectives (cont) • Improve financial personnel knowledge and methods during Emergency Program deployments • Emergency Outbreaks, e.g. Exotic Newcastle Disease (END) • OMB required daily spending reports

  5. ACMS Objectives (cont) • Resolve financial reporting problems • APHIS Administrator tasked the Financial Management Division -> “improve APHIS SOF process and reporting”

  6. ACMS Objectives (cont) • Avoid Anti-Deficiency Act (ADA) violations; time, amount and purpose from OMB • Meet and/or exceed OMB requirements by demonstrating how we track our spending

  7. ACMS Implementation • Phase I – began 2005 • Vendor selection • All programs show-cased their legacy SOF systems • Developed web based system • Incorporated the APHIS Agreements Inventory Module • Standardized Reporting • Fully implemented 2007

  8. ACMS Implementation (cont) • Phase II – 2007-2008 • 180 (+) user identified enhancements • 52 (+) reporting enhancements • Increased program user involvement • Emphasis on Training / Policy / Data entry consistency • 2008 was first official year of SOF reporting

  9. ACMS Implementation (cont) • ACMS is gaining momentum in the financial workforce (690 active users) • ACMS has been classified as a major IT investment for APHIS

  10. ACMS Advantages • Agreement and finance staff are consistent in reporting throughout organization • Region/Headquarters staff are able to analyze and review clean data from the field • APHIS Emergency Incident Responders are able to provide financial reporting and maintain work at home

  11. ACMS Advantages (cont) • Status of Funds reporting is consistent throughout organization • Agreement tracking is consistent throughout organization • ACMS SOF reports are important part of monthly PPD and Program SOF meetings

  12. ACMS Advantages (cont) • ACMS is helping APHIS meet financial reporting requirements in timely manner and Agreements inventory is meeting the Dept. requirements for FFATA reporting for APHIS, AMS and GIPSA. • ACMS has helped APHIS pass several A123 audits and OCIO reviews

  13. ACMS Advantages (cont) • Better utilization of resources throughout organization • User community is seeing the advantages of using one unifiedfinancial system for tracking SOF and agreements • Legacy ledger usage is decreasing • 374 people trained by FMD - BEST

  14. ACMS Cost Savings • ACMS is APHIS system designed specifically for us – not off-the-shelf software • Funding for ACMS development is covered at the APHIS level • Funding for personnel training is available through FMD for travel and materials on an annual, first come basis

  15. ACMS Cost Savings • No additional program costs to implement due to reprogramming of legacy SOF system resources • Agency standard Status of Funds report allows for no production loss at an emergency incident location or at home office

  16. Agreement Inventory Module Improvements • Redesign of Agreement Inventory to incorporate FFATA requirements • Screen redesigns, new fields, address validation. “Decision Memorandum” • Performance Tracking module designed from Program legacy systems

  17. Agreement Inventory Module Improvements • Interagency Agreement Billing Forms • Wildlife Services Cooperative Service Agreement-Reimbursable Billing Forms • International Services Cooperative Service Agreement-Trust Fund Statement

  18. ACMS Components • Budget Allocations • Commitments and Plans • Employee Salary Projections • Agreements Inventory • Reconciliation with Accounting System • Reports

  19. FFIS DIAGRAM AND FEEDER SYSTEMS

  20. ACMS Home Page

  21. BUDGET ALLOCATION

  22. Planned/Committed Record Header

  23. Planned/Committed Record Line

  24. Employee Salary Projection Header

  25. Pay Periods

  26. Reconciliation

  27. Agreements Inventory

  28. Reports

  29. Plans for 2009 and beyond … • Program legacy systems (SOF and Agreement) should cease to be maintained or used for current year processing • APHIS AMT continues to enforce ACMS as the Agency-wide system for SOF and agreement tracking • Upgrade APHIS software and server

  30. Plans for 2009 and beyond … • Changes across federal government are impacting the way APHIS does business • APHIS can change some things ourselves in anticipation of what we know with the new Financial Management Modernization Implementation (FMMI) project • ACMS will help us standardize reporting and processes

  31. Questions? Comments?

More Related