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FY11 Preliminary Budget Overview for Lincoln-Sudbury Regional School District

This document outlines the FY11 preliminary budget for the Lincoln-Sudbury Regional School District, presented to the School Committee on December 9, 2009. Key components include budget guidelines, assumptions, and enrollment projections. The budget reflects a staff-based increase of $939,743 aligned with a 4.5% guideline. Important sections detail salary increases, pension adjustments, health insurance containment measures, special education costs, and operational expenses. This budget aims to address the educational needs while adhering to financial constraints.

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FY11 Preliminary Budget Overview for Lincoln-Sudbury Regional School District

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  1. FY11 PRELIMINARY BUDGET LINCOLN-SUDBURY REGIONAL SCHOOL DISTRICT Presented to the School Committee December 9, 2009

  2. BUDGET GUIDELINES Level Staff based on 4.5% Sudbury Guideline $ - 939,743 $ + 167,071 Revised 12/17/2009

  3. BUDGET ASSUMPTIONS • Level Staff • Moved staff on steps and applied negotiated cost of living increase and other contract provisions • Projected costs for utilities, Special Education, health insurance and other contracts - as of December 9, 2009 • Departmental and other expenses at 4.5% • Athletic, Activity and other Fees continued at same amounts Revised 12/17/2009

  4. ENROLLMENTS FY’10 enrollment was projected to be 1,640 (26 students over FY’10 actual). Increased class sizes resulted in students leaving for private school FY’11 projection based on 10-year average = 1,645 FY’11 projection is an increase of 31 students over FY’10 October 1 actual enrollment of 1,614 To offset this enrollment increase and maintain FY’10 class sizes, 1.6 FTEs are needed Revised 12/17/2009

  5. FY’11 PRELIMINARY BUDGET BUDGET COMPONENTS Revised 12/17/2009

  6. SALARIES $575,671 increase • Step Increases • Negotiated cost of living of 1.75% for all teachers • Additional 1.0% for those at top step • Master Teacher Stipend subject to years of service and performance • All other staff adjusted similarly Revised 12/17/2009

  7. SALARIES$575,671 increase Revised 12/17/2009

  8. PENSIONS & INSURANCES$352,957 increase • Middlesex Retirement increase of 4.5% • Unemployment reduced to prior year levels assuming no layoffs • Workers Compensation level-funded based on historical premium costs • FICA-Medicare tax increased to align with actual costs • Property/Liability insurances only up 2.5% due to participation in MIIA programs for credit and review of coverages Revised 12/17/2009

  9. PENSIONS & INSURANCES$352,957 increase Health Insurance Cost Containment Measures • Negotiated 5% change in employer-employee contributions from 75%-25% to 70%-30% • Instituted “rate saver” plans with higher co-pays and deductibles but lower premiums • Negotiated incentive program to make less expensive plans more attractive • Adopted Section 18 requiring eligible retirees to enroll in Medicare Revised 12/17/2009

  10. HEALTH INSURANCE COST CONTAINMENT RESULTS Revised 12/17/2009

  11. PENSIONS & INSURANCES$352,957 increase Health Insurance Budget Assumptions • Health Insurance for active employees estimated at 12% premium increase • Allowance for additional plans to accommodate qualifying events • Retiree Medicare supplement plan rates fixed for first half of FY’11; estimated 5% increase for second half • Additional allowance for plans for known retirements • Medicare Part B penalty included Revised 12/17/2009

  12. MANDATES$268,007 increase • Special Education placement costs up $322,798 (13.4%) over FY’10 budget with a net of 6 new placements • Special Education transportation is down $51,815 (9.6%) • Other services reduced to reflect anticipated needs • Section 504 services separated out from Special Education and estimated at $8,000 Revised 12/17/2009

  13. UTILITIES$55,389 decrease • Electricity is major utility for L-S and conservation and efficiency measures have been implemented • Favorable rates locked in and projected costs result in $46,000 (6.5%) decrease • Natural gas rates locked, resulting in $3,000 (4.5%) decrease • Telephone costs estimated at $9,000 (15.2%) decrease based on history Revised 12/17/2009

  14. CONTRACTUAL OBLIGATIONS$19,691 increase Revised 12/17/2009

  15. OPERATIONAL REQUIREMENTS$6,501 increase • Includes banking services; network maintenance; student, financial, library and computer software maintenance; legal services; physician services; bid and personnel advertising; postage; memberships; graduation/cum laude/orientations; and waste water treatment plant maintenance • Overall a 2.3% increase in all expenses Revised 12/17/2009

  16. DEPARTMENTS$112,877 increase • Instructional budgets for textbooks, materials, supplies, equipment, conferences, etc. are up 6.5% • The actual dollar amount is almost equal to FY’05 budgeted and expended amounts, but with 142 more students projected Revised 12/17/2009

  17. DEPARTMENTS$112,877 increase • Other departments – Student Services, District Technology, and Athletics/Activities increased 4.5% or less • The Administration budget includes an amount for a Superintendent/Principal search • Buildings & Grounds is an 11% increase Revised 12/17/2009

  18. CONTINGENCY$43,241 decrease • Contingency was originally budgeted at $30,000 in FY’10 and also in FY’11 • Savings resulting from all final hiring and budget adjustments resulted in an additional $210,312 in the FY’10 Contingency account • The unbudgeted balance of $167,071 in the FY’11 budget is currently in Contingency Revised 12/17/2009

  19. REVENUE OFFSETS$170,549 increase Revised 12/17/2009

  20. BUDGET COMPONENTS 4.5% Budget Expenses Salaries $15,753,695 Pensions & Insurance $3,777,194 Mandates $3,363,728 Utilities $815,046 Contractual Obligations $771,389 Operational Requirements $284,806 Less: Fees & Other Revenues $-1,269,691 Total Fixed Costs $23,496,167 Revised 12/17/2009

  21. BUDGET COMPONENTS FY’11 Budget at 4.5% $24,767,085 Less: Fixed Costs - 23,496,167 Balance $ 1,270,918 Less: Department Requests - 1,073,847 Less: Contingency - 30,000 Balance Available $ 167,071 Revised 12/17/2009

  22. FY’11 PRELIMINARY BUDGET PRELIMINARY BUDGET PRIORITIES Revised 12/17/2009

  23. PRELIMINARY BUDGET PRIORITIES Restore House or .50 Administrator $54,000 – 0.50 – $ 165,917 2.00 FTE Teachers $ 120,832 2.00 FTE Guidance Counselor $ 60,416 1.00 FTE Library $ 20,569 0.17 FTE Nursing Services $ 10,026 0.20 FTE Peer Mediation $ 15,104 0.25 FTE Peer Leader/Tutor $ 15,104 0.25 FTE Tech Integration Spclst $ 30,208 0.50 FTE GRAND TOTAL $326,759 - $438,176 4.87 - 6.37 FTE Revised 12/17/2009

  24. FY’11 PRELIMINARY BUDGET ASSESSMENT TO THE TOWNS Revised 12/17/2009

  25. PRELIMINARY ASSESSMENT INFORMATION • Apportionment ratio is a shift of .15% to Lincoln • Chapter 70 state aid unknown at this time • Anticipate Regional Transportation to be level to the reduced FY’10 amount • Estimated Receipts lowered to reflect anticipated lower Medicaid reimbursement • Reapportionment lower based on significant loss of interest income due to the downturn in the economy, reductions to State Aid in FY’09, and lower unexpended funds in FY’09 • Debt Service, net of MSBA reimbursement and bond premiums, decreasing by $68,000 Revised 12/17/2009

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