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REPORTING EXCESS PROPERTY

REPORTING EXCESS PROPERTY. How To Report Excess Property. Electronically Report Property to GSA; Or Submit a Standard Form 120. What Information is Required?. The reporting agency and the property location.

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REPORTING EXCESS PROPERTY

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  1. REPORTING EXCESS PROPERTY

  2. How To Report Excess Property Electronically Report Property to GSA; Or Submit a Standard Form 120

  3. What Information is Required? • The reporting agency and the property location. • A report number (6-digit activity address code and 4-digit Julian date). • 4-digit Federal Supply Class (use National Stock Number whenever available). • Description of item, in sufficient detail. • Quantity and unit of issue. • Disposal Condition Code (see 102-36.240). • Original acquisition cost per unit and total cost (use estimate if original cost not available). • Manufacturer, date of manufacture, part and serial number, when required. FMR 102-36.235

  4. And, In Addition… • Major parts/components that are missing. • If repairs are needed, the type of repairs. • Special requirements for handling, storage, or transportation. • The required date of removal due to moving or space restrictions. • If reimbursement is required, under what authority, and, the amount of reimbursement and the appropriate fund code to which money is to be deposited.

  5. Abandonment/Destruction Property; Foreign Excess Property; Nonappropriated Fund Property; Scrap (except aircraft); Perishables; Trading Stamps and Bonus Goods; Hazardous Waste; Controlled Substances; Nuclear Regulatory Commission – controlled material; Property Dangerous to Public Health and Safety; and Classified or Property Sensitive for Reasons of National Security Must All Excess Property Be Reported To GSA? Yes, Except… FMR 102-36.220

  6. What Are The Condition Codes For Disposal?

  7. Who Is Accountable For Personal Property That Has Been Reported As Excess? YOU, THE OWNING AGENCY Until the property is picked up by the designated recipient or its agent. (FMR 102-36.245)

  8. What If We Need Property We Previously Reported As Excess? Contact GSA for approval to withdraw the property. If property has been approved for transfer, donation or offered for sale, proper justification required.

  9. Property Requiring Special Handling For Disposal Aircraft and Aircraft Parts; Canines, Law Enforcement; Disaster Relief Property; Firearms; Foreign Excess Property; Hazardous Property; Munitions List Items/Commerce Control List Items; Red Cross Property; Shelf Life Items; Vessels; and Gifts

  10. Canines, Law Enforcement Public Law 105-27 (111 Stat. 244): Canines no longer needed for law enforcement, can be donated to an individual experienced handling canines in official duties. FMR 102.36-365

  11. Disaster Relief Property • Can loan excess property to State and Local Govts. • With or without compensation and prior to reporting it to GSA. • Withdrawal from GSA, requires GSA approval. • Your agency is still accountable for the property. FMR 102.36-370

  12. Shelf-Life Items • Report to GSA prior to expiration date, if vendor credit can not be obtained. . • If expired, abandonment/destruction. . • When reporting to GSA, indicate the expiration date and if it is the original date or an extension, and, if it can be further extended. FMR 102-36.450 thru 465

  13. Questions???

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