Understanding the Right-of-Way Process

1. Understanding the Right-of-Way Process Matthew Witt Right-of-Way Services Manager INDOT Fort Wayne District June 14, 2017

2. Overview of ROW Process • Real Estate Services • Appraising • Review Appraiser – Prepare Appraisal Problem Analysis • Determine type of appraisal needed • Outline specific issues to address • Appraiser – Prepare Appraisal • Determine and value cost to cures • State highest and best use • Specify personal vs. real property • Research current comparable sales in area • Assign value for property

3. Overview of ROW Process • Review Appraiser – Review Appraisal, recommend, accept or reject • Typically same person that does APA • Buying • Right-of-Way Agent • Prepare offer based on approved appraisal • Negotiate with property owners (Owner has 30 days to review offer) • Prepare and obtain signatures for necessary documentation to convey property &to arrange payment

4. Overview of ROW Process • Reviewer (INDOT) • Forward on to Office of Real Estate for approval prior to sending to Attorney General • Ensures procedures have been followed without errors • Forwards to Deputy Attorney General office for legal review • Relocation – Concurrent with Buying Process • Documents inventory for moving • Determines moving payment & housing or re-establishment eligibility, if any • Provides advisory services • Performs move inspection & notifies that ROW is clear for Relocation purposes

5. Overview of ROW Process • Property Management • District Office • Secure acquired properties • Asbestos inspection • Demolition contracts/auction • Maintain until contractor takes responsibility • Central Office • Coordinate payment and closing of transaction • Manage document recording, paying taxes • Track cleared properties for certification • Track excess land for resale

6. Overview of ROW Process

7. Review for ROW Item Conflicts • Review all clearing items needed for each utility • Review cost to cure items, demolition items, etc. • If  contract clearing will not be in time, then get utility to add these into its work if they are reimbursable • If utility is not reimbursable, then coordinate with designer for clearing options • Request  septic and well locations from designer and review against utility relocations

8. Coordinate with ROW Manager • Right-of-way manager duties • Right of entry to include utility work and inquire with utility to see if it will work under right of entry • Constant communication with Right-of-Way manager and request to be included on Right-of-Way status reports • Utility easements for relocation • Coordinate with utility to expedite • Provide plat and descriptions to utilities • Coordinate with utility for land values • Combine ROW and easement offer process • Perform ROW staking for utility relocation work

9. Identify Critical Path & Parcels • Review critical path and critical parcels for each utility • Discuss with ROW manager in case this should impact ROWcritical path • Create utility master map to show this and share with ROW manager, design team, INDOT utility project manager, and INDOT project manager • Communication with project manager so that project manager can communicate with real estate and others • Accelerating a parcel

10. Examples & Questions?