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Enhancing Secondary CTE Programs: Preparation for School Improvement Site Visits

This guide is designed to assist districts in preparing for their five-year School Improvement Site Visits related to Career and Technical Education (CTE) programs. It covers the compliance monitoring of Iowa Code and Perkins requirements, as well as the components of CTE program improvement efforts. Key activities include document reviews, teacher and advisory committee interviews, and ongoing professional development discussions. With a focus on systematic improvements, this resource emphasizes the need for continuous documentation and collaboration to meet educational standards and enhance CTE programs effectively.

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Enhancing Secondary CTE Programs: Preparation for School Improvement Site Visits

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  1. Preparing Secondary CTE Programs for the School Improvement Site Visit Tom Cooley, Administrative Consultant Bureau of Adult, Career, and Community College Education Iowa Department of Education tom.cooley@iowa.gov; (515)281-4700

  2. Visit Frequency and Purpose • Once every five years (20% of districts annually) • Monitoring of compliance with Iowa Code and Iowa Administrative Code (rule) • Monitoring of compliance with Perkins requirements (partial) • Assistance with systemic CTE program improvement

  3. Main Components • CTE document review • CTE teacher interview(s) • CTE advisory committee interview(s)

  4. Document Review • Combination of desk audit and on-site review • Includes systemic AND program specific items

  5. Document Examples • Advisory committee members and meeting minutes • Course/program enrollment (disaggregated) • Articulation agreements • Program of Study documents • Program evaluation documents • Annual CTE program data summaries • CTSO information

  6. Document Review Preparation • Identify where needed documents are stored • Identify individual(s) responsible • Maintain documents on a regular basis…don’t wait until the year of the visit • Use as a component of ongoing program improvement efforts

  7. Teacher Interview • Primary topics are specific to CTE • Also includes some systemic questions

  8. Sample Teacher Discussion Topics • Program design and delivery • Curriculum • Instruction • Professional Development • Collaboration with other disciplines • Collaboration with Advisory Committee • Progress on addressing Perkins requirements

  9. Teacher Interview Preparation • Review the district’s most recent CTE program data • Review the questions provided by the DE on a regular basis • Discuss the questions as a group…don’t wait until the year of the visit • Use as a component of ongoing program improvement efforts

  10. Advisory Committee Interview • Primary topics are specific to the defined roles of the committee

  11. Sample Advisory Committee Discussion Topics • Committee roles and responsibilities • Collaboration with CTE teachers • Collaboration with other district advisory committees • Involvement in addressing Perkins requirements (e.g., approval of technical skill assessment[s])

  12. Advisory Committee Interview Preparation • Review the roles and responsibilities of CTE advisory committees described in Iowa Code and rule (annually) • Review the district’s CTE program data (provided annually) • Review and discuss the questions provided by the DE on a regular basis…don’t wait until the year of the visit

  13. Questions?

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