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The Importance of an Environmental Management System: A Guide for Organizations

In today's business landscape, an Environmental Management System (EMS) is crucial for organizations to ensure compliance, manage risks, and foster sustainable practices. With management transitions and the loss of institutional knowledge, implementing an EMS can streamline operations, enhance training, and improve audit processes. As regulatory demands increase, an EMS provides a structured approach to compliance, drives ongoing improvements, and promotes employee ownership of environmental responsibilities. Investing in an EMS not only enhances environmental stewardship but also leads to significant cost savings and operational efficiencies.

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The Importance of an Environmental Management System: A Guide for Organizations

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  1. Why do you need an Environmental Management System ? Debra McDaniel CSP Columbian Chemicals Company Ulysses, Kansas Wichita, Kansas

  2. Why an EMS for me initially? • Former Environmental Coordinator retiring • Loosing a great deal of tribal knowledge • No formal or organized system • Internal audit program • Inexperienced replacement-me! • Full time Safety/Health duties • Part time Six Sigma project coordinator • Company global Ergonomics champion

  3. Why an EMS for me? • Pending Title V permit • Upcoming MACT compliance • Permit activity Air construction Solid Waste Hazardous Waste Water Pollution Prevention AST Program Water Use Program • Upcoming project application

  4. Why an EMS for me… honestly?

  5. Deb

  6. Why an EMS for me now? • Our management system is “in control” • Used as a checklist • Used to add new programs/processes and training • Keep up with legal requirements, training, inspections

  7. Why an EMS for me now? BECAUSE IT WORKS!

  8. Why an EMS for you? • Compliance • Good business case • Company strategic/operating plan • Sustainable development • Savings Financial Environmental • It’s the right thing to do…

  9. Benefits of an EMS • Policy to define and set tone, values and expectations • Organize your process Record keeping a must • Legal compliance • Risk ranking (aspects/impacts analysis) • Continual improvement • Employee involvement/ownership • Savings Environmental Financial

  10. It’s all about compliance • Don’t need KDHE’s special attention • Find out what you need to know • Legal compliance vs. BMPs Permit organization Permit activity Record keeping Compliance reporting

  11. Maintain/Improve Compliance Keep up with current changes KDHE Solid Waste Update Hazardous Waste Connection Annual Conference Biennial Air Conference Kansas SBEAP AIRlines, Envirolines, more CSI Citation-subscription service to FR

  12. Must get organized • Establish compliance calendar • Use electronic helps MS Outlook, Lotus Notes, etc • Use a large annual wall calendar • Organizers (Run-timer, Covey, etc) • What ever it takes for you

  13. If there are compliance questions • Notify plant/site management • Contact corporate (if applicable) • Contact Kansas SBEAP Free Expertise/Advise • Contact KDHE Very good working relationships Co-operative attitude Willing to help you Transparency is best-create trust

  14. My Calendar Excel Spreadsheet At-a-Glance Excellent metric Kept on common drive GM-keep abreast of activities Managers-see if someone else needs assistance Electronic-easily shared Read-only or password protect

  15. My Calendar

  16. Help is available ~$400

  17. Basic Elements 14001 • Aspects/Impacts Analysis Set Targets/Objectives from A&I Develop programs from T&O Monitor Measured results

  18. Risk Ranking Exercise-Aspects & Impacts Analysis

  19. T/Os

  20. Programs

  21. Benefits of an EMS • Pollution prevention/reduction • Cost avoidance of disposal/clean up • Energy savings/cost avoidance • Spill/scrap reduction = revenue increase • Capital avoidance/deference/decrease • Decrease depreciation • Improve budget planning (expense & capital)

  22. Employee awareness is key • For compliance Eyes/ears of your facility Critical for reporting issues Will help if asked • For personal responsibility Grass root changes start at home For the next generation

  23. Employee champions • M&R crew Leak-A-Week Project • Unmarked containers = DEATH • Training/monitoring other employees • Departmental E audits (qtr)

  24. Personal responsibility • 48% of employees carpooling • Preventing 1150 tons of green house gasses • 1.2 million gallons of water saved at shower house annually (low flow heads) • Recycling ~90% of eligible materials • After school training programs

  25. What kind of savings? • Reduced HAPS by 98% (MACT); • A 66% reduction in hazardous waste generation; • A 96% reduction in Hoppercar fuel grade (scrap) generation; and • Bag house filter failure project=$190k • 80+ projects resulting in ~$1.2 million savings/cost avoidance

  26. What next? • TGF boiler project (waste gas) Reduce NG use by 90% • NG avoidance of $130k/month • HAPs reduction of 98% • Options of co-gen or other energy recover

  27. Conclusion • An EMS is a great tool to help when you have little or no experience in E • An EMS is a great tool to organize an E process • An EMS is a great tool to assist with compliance issues • An EMS will help prevent pollution • An EMS will help improve your bottom line

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