Real-Time Collaboration: Web Conferencing.

1. Real-Time Collaboration: Web Conferencing. Web Conferencing, Instant Messaging, and Voice Chat capabilities provides INTOSAI Collaboration Tool Real-Time Collaboration individuals and groups an ability to detect presence, meet, communicate, and collaborate with others in a seamless and unified manner. Web Conferencing can be had with any user or group of users of the INTOSAI Collaboration Tool. Any other person with a valid email id can also participate in the web conference. During a web conference you can share your desktop or any document with other attendees. You can also use a white board to draw something during the web conference. Voice can also be enabled to allow somebody to speak during the conference so that others can listen. Running the New User Test Bob Howard would like to start a web conference. But before he does this, he needs to make his system compatible with Web Conferencing.

2. Introduction In this lesson, you will learn how run the new user test. This will enable Web Conferencing on your desktop.

3. 1. Click the Web Conferencing Link.

4. 2. Click the New User Link.

5. 3. Click the Run icon.

6. NOTE: Checking System Configuration.

7. NOTE: In case the above message appears click Yes to continue.

8. NOTE: In case the above message appears click on the highlighted region and download the control to continue.

9. NOTE 1: This page displays your System Compatibility with Web Conferencing. The status (highlighted) is displayed to the right of each component. NOTE 2: You can also check the Detail icon for each component to view more information on each of them.

10. Summary • To run the new user test. • Click the Web Conferencing link. • Click the New User link. • Click the Run icon. • Congratulations! You have successfully run the new user test.

11. Starting a Web Conference Bob Howard has prepared the project plan for the next quarter. He would like to show this to the team and get their feedback. He wants to start a web conference to do this. Introduction In this lesson, you will learn how to start a Web Conference.

12. 1. Click the Web Conferencing link.

13. NOTE: Conferences may be arranged in two ways:- • Instant Conferencing. • Scheduled Conferencing

14. NOTE: Providing the Conference Key is optional. 2.To start an Instant Conference, enter the Conference Title.

15. 3. Click the Start Conferencing button.

16. 4. Enter the Conference Summary.

17. 5. Click Apply button.

18. NOTE: You have successfully started the Conference. If you get disconnected, you can click the Reconnect button to rejoin the conference.

19. NOTE 1: To schedule a conference click on Schedule. NOTE 2: Before scheduling a conference you can click on Materials to add some documents to be shown to the attendees.

20. NOTE: After entering into materials window you can upload a document by clicking on Upload Document button.

21. 1. Enter the information in the given fields i.e. Conference Title, Date, Start Time, Duration etc. NOTE: The fields marked with a ‘*’ are mandetory.You can select the date for the conference by clicking on the calendar link. 2. Click Next.

22. 3. To invite INTOSAI registered members, type there user id. NOTE: You can also search the members by clicking on the link here.

23. NOTE: The Search screen appears. You can search by name or email id. 4. Select the user andclick Add to add that user to the attendees list.

24. NOTE 1: You can also add Nonregisterd users by typing there First Name, Last Name and Email Address. NOTE 2: The list of attendees will appear here. 5. Click Next to continue.

25. NOTE: You can add some additional information like Dial-in Number and Information for the attendees. 6. Click Next to continue.

26. NOTE: You can select from various options you want to have during web conferencing. 7. Click Schedule to continue.

27. NOTE: The Conference has been scheduled and a Conference ID is also being created for the conference.

28. Participating in a Web Conference Kate Wong would like to join a web conference that has been hosted by Bob Howard. Once she logs in, she would like to know the different components of the Web Conferencing Toolbar, so as to use its various features. Introduction In this lesson, you will learn how to participate in a Web Conference and to identify various components of the Web Conferencing toolbar.

29. NOTE: Non Registered users can follow the link to join the Conference. http://www.intosaictool.org/imtapp/app/prelogin.uix.

30. NOTE: The Conference ID is displayed at the top left corner. This is the id that you would give to other members to access the conference. If you want to join the conference in the web conferencing home page, enter the conference id as shown below and click on Join Conference.

31. NOTE: Move your mouse over the highlighted areas to know more about buttons.

32. 1. To share a document with other attendee, click the highlighted button.

33. 2. To draw on the white board click on the highlighted button.

34. NOTE: The White Board appears. You can use various annotation tools to draw on White Board. Move your mouse over the highlighted areas to know more about the tools.

35. 3. To select the area to be shared click the Share dropdown arrow and then select the area to be shared.

36. NOTE: Here Entire Desktop shared by Bob Howard the presenter is displayed on the desktop of all other attendees

37. NOTE: Here a document i.e. an excel file is shared by Bob Howard the presenter, is displayed on the desktop of all other attendees

38. NOTE 1: Click To grant presenter role. Click To grant shared role. Click To grant speaker role. 4. To view the participants in the conference click on the highlighted arrow. You will get dropdown list of participants as shown in the highlighted area. NOTE 2: Presenter Role signifies the person who is conducting the conference or in other words he is the owner of the conference. Shared Role signifies that the person can share the documents or desktop. Speaker Role signifies that the person will speak and the others will listen to him.

39. NOTE: Move your mouse over the highlighted buttons to know more about them.

40. 5. Click here to start the Chat Interface.

41. NOTE: Now the users can chat using the chat interface as shown above.

42. 6. Click here to enable voice. Enabling voice allow attendees to listen to the presenter.

43. 7. If you wish to record the web conference, you need to click on this button. NOTE: From the Archive tab, you can download or play the recording.

44. NOTE: Enter the poll Question and click the Run button. All the attendees can response to the Question asked in the poll. 7. Click here to create a Poll.

45. NOTE: Attendees will submit there poll here.

46. NOTE: This window shows the result of the pole in percentage.

47. NOTE: This page will be displayed once you ended the conference. You can rate the conference as Excellent, Good or Poor by selecting the desired option.

48. Introduction In this lesson, you will learn how to access your archived Web Conferences.

49. 1. Click the Web Conferencing link.

50. 2. Click the Archive link.