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PAMS XXVIII Hotwash 11 September 2004 (D+5)

PAMS XXVIII Hotwash 11 September 2004 (D+5). Meeting Takeaways. PAMS XXVIII Review Committee / Sub-committee Feedback Three (3) Ups Three (3) Downs Recommendations Overall Assessment PACC IV/PAMS XXIX Overview. After Action Review for PAMS XXVIII. PAMS XXVIII Invitation Status

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PAMS XXVIII Hotwash 11 September 2004 (D+5)

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  1. PAMS XXVIII Hotwash 11 September 2004 (D+5)

  2. Meeting Takeaways • PAMS XXVIII Review • Committee / Sub-committee Feedback • Three (3) Ups • Three (3) Downs • Recommendations • Overall Assessment • PACC IV/PAMS XXIX Overview After Action Review for PAMS XXVIII

  3. PAMS XXVIII Invitation Status (as of: 10 Sep 04) Australia (2/1)* Bangladesh (2)* Bhutan Brunei Burma Cambodia (2) Canada (2/1)# China (3) Cook Islands Comoros East Timor Fiji (2/1)* France (2) India (5/8)* Indonesia (1) Japan (2) Kiribati (1) Korea (ROK) (2/1)*# Laos Madagascar (2) Malaysia (2/1)# Maldives Marshall Is Mauritius (1) Micronesia Mongolia (2) Nauru Nepal (2) New Zealand (2) Niue North Korea Pakistan Palau Papua New Guinea (2) Philippines (2/1)* Russia (2) Samoa Singapore (4/1)# Solomon Is Sri Lanka (2) Thailand (2/2/9)* Tonga (2) Tuvalu United Kingdom (1)* United States (5/8) Vanuatu (1) Vietnam (2) Indian Army Invited/Funded “Special Observers”: Kazakhstan & Uzbekistan Totals: 98 Blue = InvitedGreen = AcceptedBlack = Declined Red = No InviteItalics = T10-CTR* Speaker # = MSR

  4. PAMS XXVIII Agenda(as of: 10 Sep 04) Sun Mon Tue Wed Thu Fri Sat Sep 6 Sep 7 Sep 8 Sep 9 Sep 10 Sep 11 Sep 5 Syndicate Prep Departure Ops AM Arrival Ops Opening Ceremony Seminar Session #1 Seminar Session #3 Military Visit (Agra) AAR Syndicate Briefs LUNCH Steer Cmt Plan Cmt PM Seminar Session #2 Arrival Ops Seminar Session #4 Closing Ceremony Future Co-host Meetings Visit Taj Mahal Sports Event EVE Opening Reception Closing Banquet Departure Ops Open Open Maintains the Proven, Successful PAMS Model

  5. Spousal Program Attendees (as of: 10 Sep 04) India (13) Co-hostess (1), Co-chair (1), Delegates & & Observers (5), Staff (3) United States (17) Co-hostess (1), Co-chair (1) Delegates (4) & Observers (3), DAOs (4) & Staff (4) Cambodia (2) Canada (1) Korea (1) Malaysia (1) Nepal (1) New Zealand (2) Singapore (1) Totals: 39 Green = N AsiaBrown = S.AsiaBlack = SE Asia Blue = Oceania Red = Other

  6. PAMS XXVIII Spousal Agenda(as of: 10 Sep 04) Sun Mon Tue Wed Thu Fri Sat Sep 6 Sep 7 Sep 8 Sep 9 Sep 10 Sep 11 Sep 5 National Museum Opening Ceremony Departure Ops AM Farewell Social & Gifts Arrival Ops Crafts Museum Military Visit (Agra) Qutab Minar Brief and Social Hour Closing Ceremony LUNCH Gardens Handicrafts Sheraton Phoolwari Handicrafts Emporium PM Sports Event Cottage Emporium Arrival Ops Visit Taj Mahal Departure Ops Bahai Temple Mehndi EVE Opening Reception Closing Banquet Open Open A Unique and Memorable Experience for Participants

  7. Indian Army Observers @ P27 in Korea (Sep 03) 2nd PAMS co-hosted with Indian Army in Delhi C2 arrangement outlined in MOU C2 model employed, Indian Army lead / US spt. Roles / responsibilities spelled out in TOR Combined Secretariat completed prior to FPC Secretariat C2 Principles Building on our Expanding Bilateral Relationship

  8. COMBINED SECRETARIAT PAMS XXVIII Co-Hosts Lt Gen Choudhry&LTG Brown PAMS XXVIII Co-Chairmen Brig Idnani&COL Royster PAMS XXVIII Organizing Committee COL Devadoss&Mr. Slattery Indian Army Spt Cell USARPAC Spt Cell (IMA & OCG) • Sub-regional Mtgs • Bilateral Meetings • Delegate Interface • CG Travel • Read Aheads • Sub-regional Mtgs • Bilateral Meetings • DATT Mtg. • Delegate Interface Operations Committee Logistics Committee Program & Ceremonies Sub-Committee Intel & Security Sub-Committee Technical Spt Sub-Committee Public Affairs Sub-Committee Logistics Sub-Committee Administration Sub-Committee Protocol Sub-Committee • ARR/DPT OPS • Administration • Information Mgmt. • Website • Registration • Plan & Steer Cmt • AAR / Hotwash • Reports • Legal Affairs • Production • Transport • Facilities • Contracting • Budget • Medical Spt. • Events Proceedings • Ceremonies • Sports Events • Military Visit Prog. • Recorders • Communication • Information Tech. • Office Equipment • Audio-Visual Spt. • Lighting & Sound • VIP Spt. • Social Events • Cultural Program • Spousal Program • Public Relations • Public Information • PAMSGRAM • Photo / Video Spt. • Security • Intelligence • Interagency Coord

  9. Organizing Committee (Col Devadoss & Mr. Slattery) • Three (3) Ups ~ (+): • Solid PACC/PAMS model • Human resource investment (Indian Army) • Harmony and Teamwork • Three (3) Downs ~ (-): • Late input and changes by delegates • Program turbulence (Closing Banquet) • Registration (Badge Process)

  10. Recommendations: Continue PAMS Model (MOU/TOR) Continue with “Lead Nation” format Continue connecting to past co-host nations Conduct IPC/MPC/FPC at the venue Maintain “Sports” as a key teambuilding event Use technology to best advantage Overall assessment:Achieved a new culture of convergence and cooperation in this endeavor, as per Hindu epics and mythology, by ‘vasudhaiva katumbkam’ or concept of extended family … perhaps the most important lesson learned. Organizing Committee (Col Devadoss & Mr. Slattery)

  11. Three (3) Ups ~ (+): Detailed planning and preparation, including event sheets Quality of Indian Army Syndicate Recorders Sports Event & Cultural Program Three (3) Downs ~ (-): Hotel facilities were not ideal Inconsistent delegate reports during registration process impacts on Opening Ceremony and seating Program & Ceremonies sub-cmt (LtCol Rawat & Mr. Kajiwara)

  12. Recommendations: Develop CD ROM with Official PAMS History, place on website (update annually) Purchase additional desk flag base plates to assist in setups of multiple locations Overall assessment: Another successful PAMS made possible through superior planning, preparation and execution by the Indian Army. Program & Ceremonies sub-cmt (LtCol Rawat & Mr. Kajiwara)

  13. Three (3) Ups ~ (+): Professionalism and support by the Indian Army Spirited discussions in Pleneary and syndicates Syndicate control during movement and transitions Three (3) Downs ~ (-): PAMS experience essential for Multinational Syndicate Recorders Syndicate Operations (LtCol Gopinath & COL Smith)

  14. Recommendations: Post duties of Syndicate leadership and recorders on the website Keep current format of discussions and deliverables Consider value of syndicate discussions before Q & A. Overall assessment: Best syndicate operations to date, expertly planned and executed seminar. Syndicate Operations (LtCol Gopinath & COL Smith)

  15. Three (3) Ups ~ (+): Indian hospitality, organization… “we were overwhelmed with the arrangements” Syndicate discussions and interactions Guest Speaker presentations Building mutual understanding and friendships Sporting event Three (3) Downs ~ (-): Time constraints Facility limitations Language differences among delegates PAMS XXVIII Delegate Feedback (COL Smith)

  16. Recommendations: Continue movement from theoretical to practical Include policymakers from nations Continuity between PAMS, azimuth check More time for syndicate preparation Overall assessment: This forum has great value in promoting international understanding and breaking down stereotypes at senior levels within Armies. PAMS XXVIII Delegate Feedback (COL Smith)

  17. Three (3) Ups ~ (+): Combined Intel/OPS center and the good working relationship and information flow fostered during FPC and event. High visibility of security throughout the event. Vehicle availability allowed flexibility for security cell to conduct ADVON Recons and ensure high level of security at spousal venues and hotel at the same time. Three (3) Downs ~ (-): City traffic caused separation of vehicles during convoy ops (unavoidable). Visibility of rifles at outside venues may have sent negative perception to local civilians. Security Cell (Maj Singh & SFC Marchus)

  18. Recommendations: Security Personnel at outside venues carry side arms instead of rifles. Overall assessment: Successful execution of security plan showcased Indian Army’s ability to conduct such operations and coordination was excellent. Security Cell (Maj Singh & SFC Marchus

  19. Three (3) Ups ~ (+): Sub-cmt cooperation Backup support for IT Equip from Chopra Audio Visual was excellent Support to ceremonies and meetings Three (3) Downs ~ (-): Location away from the Control Box during ceremonies Space issue impacted Ballroom visual affects Sub-cmt inputs prior to ordering IT equipment Technical Support sub-cmt (Maj Patwal & SFC Nightengale)

  20. Recommendations: Conduct review of IT equipment needs Site selection needs to include the requirements of ceremonies (A-V requirements) Sub-cmt needs to be placed near Control Box during ceremonies and have alternate arrangements of printing Overall assessment: Sub-cmt worked very well together at all events. The overall quality of equipment and knowledge was crucial to success along with establishment of a very friendly working environment. Technical Support sub-cmt (Maj Patwal & SFC Nightengale)

  21. Three (3) Ups ~ (+): Video/Photographers covered events adequately Robust US PAO team’s assistance added to the overall documentation of event Separate transport for Video/Photo team worked well Three (3) Downs ~ (-): PAMSGRAM should feature coverage on delegates apart from co-host nations Press conference should be held on first day Make keynote addresses available to press at the end of first day Avoid short or no-notice Press interfaces Public Affairs sub-cmt (Maj Chandhok & LTC Samisch)

  22. Recommendations: Optimum in-country co-host Video/photo team: 5x videographers, 4x photographers USARPAC support Video/photo team: 2x videographers, 3x photographers/journalists Overall assessment: PA sub-cmt was well coordinated and executed. The TOR content agreed/signed at the FPC should be respected in detail. Public Affairs sub-cmt (Maj Chandhok & LTC Samisch)

  23. Three (3) Ups ~ (+): Arrival Operations at airport Hotel support to the seminar Transportation support to the seminar Three (3) Downs ~ (-): Hotel selection process Guest room reservation confusion Badge station at in-processing Logistics sub-cmt (LtCol Gupta & LTC Davis)

  24. Recommendations: Need better estimate of logistic requirements and a single POC for Guest Room reservations Overall assessment: Logistics support combined with Indian hospitality made for an excellent seminar. Logistics sub-cmt (LtCol Gupta & LTC Davis)

  25. Three (3) Ups ~ (+): Familiarity of Indian Army with ACCESS Networking of computers for registration On-line registration via APAN contributed to efficiencies and assisted in regular info exchange between co-host nations Three (3) Downs ~ (-): ID badge production was disorganized and initially lacked quality controls Late setup of registration room did not enable pre-execution checks Conflicting guidance on distribution of seminar kits Administration sub-cmt(Maj Choudhary & Ms. Angel)(Maj Sharma & Mr. Cheng)

  26. Recommendations: Continue providing future co-host a copy of the previous years database for familiarization Continue to network registration computers Continue to utilize APAN for registration, E-Readahead and co-host country and related information Overall assessment: Execution of seminar registration process successful due to competence and dedication for Admin sub-cmt. Administration sub-cmt(Maj Choudhary & Ms. Angel)(Maj Sharma & Mr. Cheng)

  27. Three (3) Ups ~ (+): Professionalism of hotel staff Delegate feedback on hospitality and cultural program LOs were true Ambassadors of India Transport arrangements were great Three (3) Downs ~ (-): Major changes (time, venue) during execution should be avoided Better coordination when changes occur Information process should be more timely Protocol Cell (Maj Narain & Ms. Smith)

  28. Recommendations: Information on changes to times and venues should be posted in area where everyone can view to ensure smooth movement of delegates. Overall assessment: ◆ PAMS 28 was a great success due to the thoughtful planning of the Indian Army and their wonderful hospitality. Protocol Cell (Maj Narain & Ms. Smith)

  29. Three (3) Ups ~ (+): Appropriate number of LOs, very professioal. Spouses were given the opportunity to sample many areas of India in a very short amount of time, with no snags in time or movement. Great participation of spouses with men participating for the first time. Three (3) Downs ~ (-): It would be more helpful to host country to have a total of participating spouses sooner. No other Downs – program was great success Spousal Program (Maj Singh & Ms. Smith)

  30. Recommendations: Spouses should respond to attendance of conference at least one month out. This allows the in country host the ability to ensure all spouses can participate in the program. Overall assessment: Successful execution of spousal program showcased India’s tradition & culture and enthusiasm to ensure all spouses enjoyed India to the fullest. Spousal Program (Maj Singh & Ms. Smith)

  31. Extent and Nature of Transformation in the Asia-Pacific Region Effects of Transformation on Current and Future Operations Advancements and Applications to Counter Emerging Threats Interoperability Challenges and Cooperation Opportunities in Current and Future Operations Any Topic Guest Speaker Offers(Received at and following the P28 Steering Cmt.) COA #1: Impacts of Transformation on the Asia-Pacific Security Environment Topics Speaker Offers IN/UK SN/ JP CA/ NZ FJ / MG AS /BG/ PG Green = NE AsiaBrown = S. Asia Black = SE AsiaBlue = OceaniaRed = Other

  32. Syndicate Leadership Offers (Received at and following the Planning Cmt.) Syndicates Leader / Assist. Syndicate #1 Syndicate #2 Syndicate #3 Syndicate #4 Syndicate #5 Offers Extended PG /JP NP/ tbd MY/ tbd SL/ tbd FJ /BG Green = NE AsiaBrown = S. Asia Black = SE AsiaBlue = OceaniaRed = Other

  33. PACC IV/PAMS XXIX POAM • Nov 03 - Initial Site Survey/Coordination Meeting • Mar 04 - Site Survey / Venue Selection • Jul 04 - MOU Meeting • Sep 04 - PAMS XXVIII (Delhi) • Oct 04 - Initial Planning Conference/Sign MOU • Feb 05 - Middle Planning Conference • Jun 05 - Final Planning Conference/Sign TOR • Aug 05 - PACC IV/PAMS XXIX (Bangkok)

  34. PACC IV Agenda Proposal Core Program Optional Program Sun Mon Tue Wed Thu Fri 1 Aug 2 Aug 3 Aug 4 Aug 5 Aug 31 Jul Visit Program (Optional) Departure OPS Bkfst #1 Bkfst #2 AM Arrival Ops Bilateral Mtg #1 Multilat. Mtg #1 Multilat. Mtg #2 Departure OPS LUNCH Reception Grp Photo Visit Program (Optional) PM Departure OPS Bilateral Mtg #3 Arrival Ops Bilateral Mtg #2 Keynote Address Departure OPS EVE Farewell Dinner Open Welcome Dinner Integrates changes recommended from COAs (PACC III)

  35. PAMS XXIX Agenda Proposal Sun Mon Tue Wed Thu Fri Sat 31 Jul 1 Aug 2 Aug 3 Aug 4 Aug 5 Aug 6 Aug Seminar Admin Departure Ops AM Brief Prep Arrival Ops Seminar Session #1 Seminar Session #3 Military Visit Syndicate Briefs AAR Sports Event Steer Cmt Plan Cmt LUNCH PM Arrival Ops Opening Ceremony Seminar Session #4 Future Co-host Meetings Seminar Session #2 Cultural Visit Closing Ceremony EVE Open Open Opening Reception Closing Banquet Maintains the Proven, Successful PAMS Model

  36. Future Co-host Offers • PACC IV / PAMS XXIX (Aug 2005) • Thailand (Bangkok) • PAMS XXX (Aug 2006) • Fiji (Nadi) • PACC V / PAMS XXXI (tbd 2007) • Australia (Sydney) • Future: 2008 and later • (tbd)

  37. Meeting Summary • PAMS XXVIII Review • Committee / Sub-committee Feedback • Three (3) Ups • Three (3) Downs • Recommendations • Overall Assessment • PACC IV/PAMS XXIX Overview After Action Review for PAMS XXVIII

  38. KEEP THINGS SIMPLE LOCATION ( HOTEL OR VENUE ) OPENING AND CLOSING CEREMONIES ÉLAN & GRANDEUR PAMS HISTORY & GLIMPSES OF EARLIER PAMS EXHAUSTIVE PAMS WEB SITE. DUTIES OF SYNDICATE LEADERS/RECORDERS MAY BE POSTED ON PAMS WEBSITE SMALLER SYNDICATE ( MAX 12 OFFRS ) SYNDICATE PHOTOGRAPH ON THE SCREEN DURING PANEL DISCUSSIONS PAM GRAMS (DAILY PAMS `NEWS LETTER) PACIFIC ARMIES MANAGEMENT SEMINAR VIEWS

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