Introduction to Microsoft PowerPoint 2011 for Mac

1. Introduction to Microsoft PowerPoint 2011 for Mac Date: April 24, 2012Time: 12:00 PM to 1:00 PM Location: Serra Hall 156A Computer Lab Instructor: Joel Elad

2. Learning Objectives Navigate the “Ribbon” and PowerPoint Interface Understand various PowerPoint views Using built-in PowerPoint templates Import existing slides from other presentations Format text on your slides (bullet/number lists, etc.) Adding objects like pictures, tables, graphics to your slides Use themes in your slides to control color, font, effects Polish your slides with header/footer, background, etc University of San Diego, Academic Tech Services iTeam - iteam@sandiego.edu, ext. 7400

3. The Ribbon - Tabs, Groups, Commands Tabs Commands Groups Tabs: The Ribbon is made up of different tabs, each related to specific kinds of work you do in Excel.Groups: Each tab has several groups that show related items together. Commands: A command is a button or a menu. University of San Diego, Academic Tech Services iTeam - iteam@sandiego.edu, ext. 7400

4. PowerPoint Help Button pops up help window. University of San Diego, Academic Tech Services iTeam - iteam@sandiego.edu, ext. 7400

5. Parts of your PowerPoint screen Ribbon Slide pane • Slides tab Notes pane University of San Diego, Academic Tech Services iTeam - iteam@sandiego.edu, ext. 7400

6. Slide Sorter view – See all your slides University of San Diego, Academic Tech Services iTeam - iteam@sandiego.edu, ext. 7400

7. Using a template University of San Diego, Academic Tech Services iTeam - iteam@sandiego.edu, ext. 7400

8. Template can provide built in slides University of San Diego, Academic Tech Services iTeam - iteam@sandiego.edu, ext. 7400

9. Starting a blank presentation • Click the File menu, then New Presentation. • A blank presentation will open with 1 slide ready for editing. • Save the file with a meaningful name first. University of San Diego, Academic Tech Services iTeam - iteam@sandiego.edu, ext. 7400

10. Different Types of slides • PowerPoint has pre-formatted basic slides you can add by clicking New Slide button: • Title & Content • Title Slide • Two Content • Title Only • Blank • Duplicate Selected Slides University of San Diego, Academic Tech Services iTeam - iteam@sandiego.edu, ext. 7400

11. Importing Existing slides • Click the New Slide button and select Reuse Slides. • Use the Open New File button to open file from where you want to import. • Click on a slide you want, click Insert, and it’ll be imported after the current slide. • Option: Keep design of original slides. University of San Diego, Academic Tech Services iTeam - iteam@sandiego.edu, ext. 7400

12. Printing slides, notes, handouts • When you print, you have several options: • Handout pages (put 1-9 slides per page) • Full Page slides • Notes pages (1 slide & notes) • Outline (main points per slide) • You can print certain slides instead of the entire presentation! University of San Diego, Academic Tech Services iTeam - iteam@sandiego.edu, ext. 7400

13. Save your presentation (formats) • You can save your presentation in a variety of formats: • PowerPoint (.pptx – 2007 & newer versions) • PowerPoint 97-2003 version (.ppt) • PDF • PowerPoint show University of San Diego, Academic Tech Services iTeam - iteam@sandiego.edu, ext. 7400

14. Formatting text on slides • Basic formatting is available when you write text: • Bold, Italic, Underline, Shadow, ChangeFontSize, Color • You can center text • You can indent text without using a list or bullets. • PowerPoint will automatically RESIZE your text based on the size of the text box on the slide. University of San Diego, Academic Tech Services iTeam - iteam@sandiego.edu, ext. 7400

15. Adding bulleted or numbered liststo your slide presentation • Write out your list, Click the appropriate button, & you can change the type • Bullets and Numbering option University of San Diego, Academic Tech Services iTeam - iteam@sandiego.edu, ext. 7400

16. Adding pictures or clip artto your slides University of San Diego, Academic Tech Services iTeam - iteam@sandiego.edu, ext. 7400

17. Adding and formatting tablesto your slides University of San Diego, Academic Tech Services iTeam - iteam@sandiego.edu, ext. 7400

18. Using SmartArt • Mixture of graphics & text • Lots of categories • You can resizeand format University of San Diego, Academic Tech Services iTeam - iteam@sandiego.edu, ext. 7400

19. Pre-Designed Themes for slides University of San Diego, Academic Tech Services iTeam - iteam@sandiego.edu, ext. 7400

20. Adding a Background Graphic • Texture • Tiling an image University of San Diego, Academic Tech Services iTeam - iteam@sandiego.edu, ext. 7400

21. Adding a header and footer • Date and Time • Slide number • Footer • Title Slide exception • Notes and Handout options University of San Diego, Academic Tech Services iTeam - iteam@sandiego.edu, ext. 7400

22. Setting up your slides • Click on the File menu, then the Page Setup option to see different setup criteria • Your slides and notes/handouts can have different orientations (Landscape slides, portrait handouts) • You can make custom sized slides if necessary University of San Diego, Academic Tech Services iTeam - iteam@sandiego.edu, ext. 7400

23. Presentation Tips Use compelling material Keep it simple – not everything goes on slide Minimize complexity – leave details to handouts/files Reduce redundancy – say it once Timing is important University of San Diego, Academic Tech Services iTeam - iteam@sandiego.edu, ext. 7400

24. Presentation Tips (continued) Slides are meant as a visual focus Use a consistent look & feel You can add multimedia effects Use handouts when necessary Practice – Know your material University of San Diego, Academic Tech Services iTeam - iteam@sandiego.edu, ext. 7400

25. Questions? University of San Diego, Academic Tech Services iTeam - iteam@sandiego.edu, ext. 7400