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2 December 2011 C.C.C. Heep Woh Primary School (Cheung Sha Wan)

TSA 2012 Briefing on Submission of School Data and Selection of Special Arrangements (Primary Schools). 2 December 2011 C.C.C. Heep Woh Primary School (Cheung Sha Wan). Schedule. New Arrangements for TSA 2012. P6 TSA will be suspended in 2012

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2 December 2011 C.C.C. Heep Woh Primary School (Cheung Sha Wan)

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  1. TSA 2012Briefing on Submission of School Data and Selection of Special Arrangements (Primary Schools) 2 December 2011 C.C.C. Heep Woh Primary School (Cheung Sha Wan)

  2. Schedule

  3. New Arrangements for TSA 2012 • P6 TSA will be suspended in 2012 • Schools may choose to take part in P6 assessment on a voluntary basis and make use of the marking and reporting services of the HKEAA (Option A); or ask for printed copies of Question-answer Booklets for Oral & CAV and Written Assessments (Option B)

  4. New Arrangements for TSA 2012 • Interested schools are requested to submit their opt-in forms for P6 assessment to the HKEAA no later than 16 December 2011 • Arrangements relating to P6 TSA from 2012 to 2014 will not affect the current arrangements for P3

  5. Option A (Require Marking & Reporting Services) • This can be done on subject basis • The arrangement is similar to previous P6 TSA • For administrative convenience, schools are required to follow the assessment timetable and the guidelines detailed in the “Quick Guide” to conduct the Oral & CAV and Written Assessments • An Assessment Administration Assistant will be appointed to assist the AAS to conduct the assessments

  6. Option A (Require Marking & Reporting Services) • Schools are required to submit their data and select special arrangements online for their P6 students through the BCA website • Schools are only required to return the worked booklets of selected subject(s) to the HKEAA after the assessments • Marking and reporting services will be provided by the HKEAA

  7. Option A (Require Marking & Reporting Services) • As this is not a territory-wide system assessment participated by all P6 students, no system level data will nor can be provided • The school report will only contain the overall performance of P6 students of the respective participating school • The school report will be available online by the end of 2012

  8. Option B (Require Printed Copy of Question-answer Booklets) • This can also be done on subject basis • The printed booklets will be delivered by the authorised courier of the HKEAA to schools according to the TSA operation timetable 2012 as detailed in the TSA Quick Guide

  9. TSA 2012 Operation Timetable • Online submission of school data until 16 December 2011 • HKEAA will inform schools the Oral & CAV assessment date and duties of Oral Examiners on 8 March 2012 • Cutoff date for updating school and student data for Oral & CAV Assessments and barcode label printing - 23 March 2012

  10. TSA 2012 Operation Timetable • Deadline for updating student information (including special arrangement) - 11 May 2012 • All PM session schools will have their Oral & CAV assessments on 3 May (P3) and/or 10 May 2012 (Participating voluntarily in P6)

  11. Submission of School Data Six steps: • Check and update school information • Upload student information • Select special arrangements for students • Select medium of assessments • Nomination of Assessment Administration Supervisor (AAS) and his/her deputy • Nomination of P3 and/or P6 Chinese and English Oral Examiners (OE)

  12. Submission of School Data http://www.bca.hkeaa.edu.hk Login ID: TSAPXXX

  13. Submission of School Data • Password will only be required to change every 180 days • Password combination: 8 to 12 characters with numbers and letters • “Forgot Password”function is not applicable to TSA administrator account. Complete a form to ask for password re-issue if necessary

  14. Submission of School Data 1. School Information School Information Centre (學校資料管理)  School Administration (學校管理)

  15. Submission of School Data 1. School Information (cont’d) Check the school information is correct

  16. Submission of School Data 1. School Information (cont’d) Update bank account information if necessary

  17. Submission of School Data 1. School Information (cont’d) Update the contact information of all account administrators if necessary

  18. Submission of School Data 2. Student Information • If schools have already uploaded P3 and/or P6 students for conducting “School Assessment (SA)”, they can skip the student batch upload processand only check if any update is required

  19. Submission of School Data 2. Student Information (Student Batch Upload) School Information Centre (學校資料管理)  Batch Upload (上載批次檔案)  Student Batch Upload (上載學生批次檔案)

  20. Submission of School Data 2. Student Information (Student Batch Upload) • Step 1 • Get SAMS / WEBSAMS data query if necessary • Extract student data from SAMS / WEBSAMS • Save all P3 and P6 student information in 1 text (.txt) file • Step 2 • Upload the text (.txt) file

  21. Submission of School Data 2. Student Information (Student Batch Upload) If schools are not using SAMS / WEBSAMS, they can prepare an Excel file with the following data structure and convert the Excel file into unicode text file (文字檔 .txt)

  22. Confirm if the number of student records is correct Submission of School Data 2. Student Information (Student Batch Upload) • If there are students rejected, their STRN may be wrong (e.g. mixed up with others) or they were registered in another school • Report the latter case to HKEAA by completing the Student Data Amendment (SDA) Form. We will follow-up for you.

  23. Submission of School Data 2. Student Information (Student Administration) School Information Centre (學校資料管理)  Student Administration (學生管理)

  24. Submission of School Data 2. Student Information (Student Administration) Select appropriate class

  25. Submission of School Data 2. Student Information (Student Administration) “Create” to add new students

  26. Submission of School Data 2. Student Information (Student Administration) Input the information of new students

  27. Submission of School Data 2. Student Information (Student Administration) Select the drop-out student

  28. Submission of School Data 2. Student Information (Student Administration) “Release” the selected drop-out students

  29. Submission of School Data 3. Special Arrangements TSA Centre (全港性系統評估中心)  Participating Students’ Information (參與評估學生的資料)

  30. Submission of School Data 3. Special Arrangements (cont’d) Select level, then class one by one and press “Refresh”

  31. Submission of School Data 3. Special Arrangements (cont’d) Select appropriate special arrangements for students if necessary

  32. Submission of School Data 3. Special Arrangements (cont’d) Remember to “Save” all work done / changes on every page

  33. Submission of School Data 3. Special Arrangements (cont’d) • Repeat the same procedure until all P3 and P6 students requiring special arrangements have been selected

  34. Submission of School Data 4. Medium of Assessment • If schools are taking the default language (i.e. Cantonese in Chinese Oral, Listening and CAV and Chinese in Mathematics) as the medium of assessment of all P3 and P6 classes, they can skip this part

  35. Submission of School Data 4. Medium of Assessment (cont’d) TSA Centre (全港性系統評估中心)  Select Assessment Medium for TSA (選擇全港性系統評估語言)

  36. Submission of School Data 4. Medium of Assessment (cont’d) Mathematics Default: Chinese Selection: Schools may select English question papers for individual classes

  37. Submission of School Data 4. Medium of Assessment (cont’d) Chinese Oral Default: Cantonese Selection: Schools may select Putonghua for individual levels Chinese Audio-visual Default: Cantonese Selection: Schools may select Putonghua for individual levels

  38. Submission of School Data 4. Medium of Assessment (cont’d) Chinese Listening Default: Cantonese Selection: Schools may select Putonghua for individual classes Remember to “Save” any change

  39. Submission of School Data 5. Nomination of AAS • Read the Instructions for Nomination of AAS • An AAS should not be an Oral Examiner in the same year • NOT required to return the nomination form to HKEAA

  40. Submission of School Data 5. Nomination of AAS (cont’d) TSA Centre (全港性系統評估中心)  Nomination Centre (評估提名中心)

  41. Submission of School Data 5. Nomination of AAS (cont’d) Nominate AAS and Deputy AAS

  42. Submission of School Data 5. Nomination of AAS (cont’d)

  43. Submission of School Data 5. Nomination of AAS (cont’d) Input required information of 1 AAS and 1 Deputy AAS

  44. Submission of School Data 5. Nomination of AAS (cont’d)

  45. Submission of School Data 6. Nomination of Oral Examiners • Read the “Instructions for Nomination of Oral Examiners (OE)” and refer to the “Oral Examiners’ Online Nomination Guide” • Each school should nominate:

  46. Submission of School Data 6. Nomination of Oral Examiners (cont’d) • School can nominate other qualified teachers as extra P3 or/and P6 Reserve OE. HKEAA may appoint them as External OE for other schools • NOT required to return the nomination form to HKEAA

  47. Submission of School Data 6. Nomination of Oral Examiners (cont’d) • Live training workshop for new OE:

  48. Submission of School Data 6. Nomination of Oral Examiners (cont’d)

  49. Submission of School Data 6. Nomination of Oral Examiners (cont’d) Start to input the information of nominated OE

  50. Submission of School Data 6. Nomination of Oral Examiners (cont’d) Nominate Chinese Language OE Schools selected PTH for Chinese Oral Assessment MUST nominate Chinese OE who can conduct assessments in PTH

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