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BC Timber Sales Environmental Management System (EMS) and Sustainable Forest Management (SFM) PowerPoint Presentation
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BC Timber Sales Environmental Management System (EMS) and Sustainable Forest Management (SFM)

BC Timber Sales Environmental Management System (EMS) and Sustainable Forest Management (SFM)

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BC Timber Sales Environmental Management System (EMS) and Sustainable Forest Management (SFM)

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  1. BC Timber SalesEnvironmental Management System (EMS) and Sustainable Forest Management (SFM) Training for LPC Management and Field Supervisors

  2. Acronyms used in this training BCTS = BC Timber Sales BA = Business Area, ie: regional BCTS office LPC = Licencee, Permittee or Contractor LWCP = Licencee With Cutting Permit EMS = Environmental Management System EOP = Environmental Operating Procedure EFP = Environmental Field Procedure ERP = Emergency Response Procedure SFMP = Sustainable Forest Management Plan

  3. 1. What’s first - EMS Review • A quick review of the basics of EMS: PLAN – DO – CHECK - RESPOND • What is ISO 14001, and • The BCTS approach

  4. EMS Review Scope of the BCTS EMS • Defining the scope The activities and locations where the EMS is applied and implemented • Defining the activities • Operational Planning (i.e. layout, cruising, etc) • Harvesting (i.e. falling, skidding/yarding, processing, loading) • Roads (i.e. subgrade construction, surfacing, culvert installs) • Silviculture (i.e. site prep, planting, surveys) • Defining the locations • Areas of land from which timber is sold or will be sold • All other areas covered under a permit or contract • Not the LPC’s camps, shops or off-site facilities

  5. EMS ReviewWhy Do We Need an EMS? • To protect the environment • To allow an outside, 3rd party auditor to verify our claims that BCTS protects the environment • To have an efficient system for improving our business

  6. EMS ReviewWhy Do We Need an EMS? • Due Diligence defense considers if the following are in place: • Preventative system (e.g. EMS) • Training programs • Internal / external audits • Risk assessments • Contingency plans designed to prevent events • BC Timber Sales EMS offers all of these elements

  7. EMS Review What is our EMS? • Defines the environmental performance we’d like to achieve • Describes who will do what, when, to achieve it • Clear roles and responsibilities at all levels of BCTS and for our LPC’s • Always evaluating and improving the system and our performance

  8. EMS Review What is ISO 14001? • A standard (ISO 14001) that defines the necessary elements of an effective environmental management system • Recognized internationally • Implementation in Canada overseen by the Standards Council of Canada

  9. EMS ReviewWhat does ISO Certification mean? • The BCTS EMS meets the ISO 14001 standard and • Independent auditors confirm that BCTS is following the practices and procedures that are outlined in the EMS

  10. EMS Review ISO 14001 Certification Does Not: • Verify our forest management practices • Verify that our products come from certified forests • Allow us to use a certification stamp on our products

  11. EMS Review Plan-Do-Check-Respond • The EMS is based on a “continual improvement” loop: Do Check Plan etc… Respond

  12. EMS Review 1. The PLAN • EMS Policy • States the guiding principles of our EMS • Commits to: • Meeting all laws • Preventing pollution, protecting the environment • Continually improving

  13. EMS Review 1. The PLAN • Aspects “An element of an organization’s activities that can interact with the environment” An environmental aspect lies between an activity and an impact: Alter or Influence: Soil Productivity and Stability Road Construction Landslide

  14. EMS Review 1. The PLAN • Aspects Higher risk environmental aspects are given priority. Examples are: • Improper handling and disposal of: Hydrocarbon products • Uncontrolled: Fire • Negatively Impact: Species at Risk • Negatively impact; Riparian Areas • Negatively Impact: Hydrology characteristics, (quality, quantity & flow) including groundwater • Negatively Impact: Soil productivity & stability • Negatively Impact: Natural Drainage Patterns

  15. EMS Review 2. DO • Implement “Operational Controls” • EFP’s in the field • EOP’s for BCTS staff • Preworks for all LPC’s • Monitoring and inspecting of activities • Checklists guiding key activities • Must know the requirements for the tasks you are doing

  16. Checklists: CHK-001 Consulting Services Prework Report CHK-002 Access Prework Report CHK-003 Harvest Prework Report CHK-004 Silviculture Prework Report CHK-009 Incident Report Form CHK-010 Emergency Response Test-Drill Report Form CHK-011 Planning Insepction Report CHK-12 Harvest &Roads Inspection Report CHK-013Silviculture Inspection Report EFP 1 - General 2 - Project Supervision 3 – Development and Planning 4 – Roads, Bridges, and Culverts 5 - Harvesting 6 – Fuel Handling 7 – Dryland Sort EOP 1 – Planning 2 – LP Operations 3 - BCTS Projects 4 - LWCP Planning 5 - LWCP Operations 6 - Incident Reports EMS Review2. DO

  17. EMS Review2. DO • Must be trained for the tasks you are doing • Training requirements are identified in the Training Matrix provided at the BCTS Prework

  18. EMS Review3. CHECK

  19. EMS Review3. CHECK

  20. EMS Review4. RESPOND • Action Plans are written during inspections – who is to do what, by when • EMS modifications / improvements will be assigned as Action Plans or in annual reviews • Issues will be investigated and Action Plans assigned to address root causes • All actions will be assigned, tracked & followed up

  21. EMS Documentation • Policy • Tables (e.g.: Training Matrix) • Environmental Program(s) • Administrative Forms • ERM • Records EMS Manual Environmental Operating Procedures (EOPs) • Operational Forms/“Checklists” • Records Environmental Field Procedures (EFPs)

  22. EMS Documentation • Policy • Tables (e.g.: Training Matrix) • Environmental Program(s) • Administrative Forms • ERM • Records EMS Manual Environmental Operating Procedures (EOPs) • Operational Forms/“Checklists” • Records Environmental Field Procedures (EFPs)

  23. Overview: EMS Manual • Consistent with 16 ISO 14001 elements, Policy to Management Review • Describes EMS maintenance responsibilities for BCTS management • For BCTS staff and LPC’s: • Be trained in and follow relevant procedures (EOP’s, EFP’s, ERP’s) • Communicate requirements, communicate problems

  24. Key Elements – Chapter 1-6

  25. Key Elements – Chapter 7-12

  26. Key Elements – Chapter 13 - 18

  27. EMS Documentation • Policy • Tables (e.g.: Aspects) • Environmental Program(s) • Administrative Forms • ERM • Records EMS Manual Environmental Operating Procedures (EOPs) • Operational Forms/“Checklists” • Records Environmental Field Procedures (EFPs)

  28. EMS Documentation • Policy • Tables (e.g.: Aspects) • Environmental Program(s) • Administrative Forms • Records EMS Manual Environmental Operating Procedures (EOP) • Operational Forms/“Checklists” • Records Environmental Field Procedures (EFP)

  29. EMS Documentation • Policy • Tables (e.g.: Aspects) • Environmental Program(s) • Administrative Forms • ERM • Records EMS Manual Environmental Operating Procedures (EOPs) • Operational Forms/“Checklists” • Records Environmental Field Procedures (EFPs)

  30. EMS Documentation • Policy • Tables (e.g.: Aspects) • Environmental Program(s) • Administrative Forms • ERM • Records EMS Manual Environmental Operating Procedures (EOPs) • Operational Forms/“Checklists” • Records Environmental Field Procedures (EFPs)

  31. Overview: Emergency Response Plan • The ERP must be completed and maintained at the worksite • All workers must know the location of the ERP • All workers must be able to effectively use the information found in the document

  32. Highlights: Emergency Response Plan • Contains names and phone numbers of key personnel • Contains emergency phone numbers of key agencies (PEP, Fire Reporting Centre, etc) • Contains spill response steps for Fire, Spills, and Erosion events • Contains test or drill requirements

  33. Overview: Environmental Operating Procedures Purpose: Define tasks & responsibilities for BCTS operations

  34. Overview: Checklist Forms Purpose: Checking, Responding, & Data collection

  35. Highlights: Prework Forms (CHK 001-004) • Used by BCTS staff during Preworks with Licensees or Contractors Copy given to LPC to go over workers and have the workers sign the back. • Significant issues captured at Preworks • Operational requirements (Project Plans) • Legislative & Regulatory requirements • Contractual or License requirements • EMS requirements • Training needs • Emergency Response • Fuel Management • Primary benefits of Preworks – outlines the expectations for site specific environmental management to the recipient prior to commencement of work

  36. Highlights: Inspection Forms (CHK 005-008) • Used by BCTS staff(CHK 005-008) • Used by LPC (CHK 0010- 013) • Significant Issues captured during inspections: • Conformance and compliance to contractual and legal documents • Conformance to operational plans • Site Plans • Road Plans and Profiles • Conformance to EMS requirements • Training and Competence • Emergency Preparedness and Response • Fuel Management

  37. Highlights: Incident Report Form(CHK 009) • To be used by LPC and BCTS staff to report incidents and initiate investigations • When Incident Reports are required: • Spills over 25 liters • Fires (Natural, man-caused, or industrial) • Erosion events or landslides • Non-compliance • Significant Non-conformance (BCTS staff) • Information captured during Incident reporting and investigations • Description of the Incident (scene details) • Determination of preliminary and root causes • Recommendations and Corrective Action to mitigate future events

  38. Highlights: Test/Drill Report Form(CHK 010) • To be used by LPC to record details of tests or drills conducted for emergency response • Requirement and frequency of tests or drills are outlined at BCTS Preworks • Information captured during Test/Drill reports • Type of test or drill (Fire, Spill, Erosion) • Description of the test or drill • Description of the deficiencies during the event • Recommendations for improvement

  39. EMS Documentation • Policy • Tables (e.g.: Aspects) • Environmental Program(s) • Administrative Forms • ERM • Records EMS Manual Environmental Operating Procedures (EOPs) • Operational Forms/“Checklists” • Records Environmental Field Procedures (EFPs)

  40. EMS Documentation • Policy • Tables (e.g.: Aspects) • Environmental Program(s) • Administrative Forms • ERM • Records EMS Manual Environmental Operating Procedures (EOPs) • Operational Forms/“Checklists” • Records Environmental Field Procedures (EFPs)

  41. Overview: Environmental Field Procedures Purpose: Methods to minimize environmental impacts

  42. Highlights: EFP 01 - General • General procedures provided to all workers and designed to minimize impacts while conducting License or contract operations for BCTS • Key Highlights • Prework awareness • Project Plan awareness • Monitoring the work • Site maintenance & Emergency Preparedness • Stop Work criteria

  43. Highlights: EFP 02 – Project Supervision • General procedures provided for all field supervisors and designed to minimize impacts by providing clear responsibilities for those who oversee workers during License/Contract operations • Key Highlights • Prework components and documentation • Supervisory responsibilities & Stop Work criteria • Monitoring and Inspections • Documentation management • Emergency Reporting procedures

  44. Highlights: EFP 03 – Development and Planning • General procedures provided to all workers performing operational planning activities and designed to minimize impacts in the field • Key Highlights • Project Plan preparation • Field work requirements • Data integration into layout & design work • Stop Work criteria

  45. Highlights: EFP 04 – Roads, Bridges, and Culverts • General procedures provided to workers performing construction, maintenance, inspection and deactivation activities and designed to minimize impacts in the field • Key Highlights • Road & Bridge inspection criteria • Construction, maintenance, deactivation procedures • Bridge & Major Culvert installation, maintenance, and removal precautions and criteria • Disposal procedures • Stop Work criteria

  46. Highlights: EFP 05 - Harvesting • General procedures provided to workers performing harvesting activities and designed to minimize impacts in the field • Key Highlights • Procedures and criteria for: • Falling • Yarding, Skidding and Forwarding • Loading, processing, and hauling • Stop Work criteria

  47. Highlights: EFP 06 – Fuel Handling • General procedures provided to all workers involved in handling, storing, and transporting of fuel during regular activities and designed to minimize the potential of pollution • Key Highlights • Fuel storage and Handling • Refueling requirements • Spill response references • Stop work criteria

  48. Highlights: EFP 07 – Dryland Sort and Log Loading • General procedures provided to workers performing sort yard activities and designed to minimize impacts to sensitive areas and watercourses or water bodies • Key Highlights • Sort yard operational requirements • Stockpiling & disposal of waste • Stop Work criteria