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Better use of your ERP

Better use of your ERP. Brad Reese – Client actor Tom Phillip – Visual expert Keith Landa – Token academic member Gary L. Pratt – Scribe John S. Bojonny – The talker. Client Concerns. Modify to fit old systems Happy with existing systems in their area Data definitions not standardized

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Better use of your ERP

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  1. Better use of your ERP Brad Reese – Client actor Tom Phillip – Visual expert Keith Landa – Token academic member Gary L. Pratt – Scribe John S. Bojonny – The talker

  2. Client Concerns • Modify to fit old systems • Happy with existing systems in their area • Data definitions not standardized • Processes not documented

  3. President President’s Cabinet CIO Administrative Computing Advisory Committee ERP Lead Team Business Process Team Enrollment department Finance department Human Resources department Technical Systems department

  4. President President’s Cabinet CIO Administrative Computing Advisory Committee ERP Lead Team Business Process Team Enrollment department Finance department Human Resources department Technical Systems department

  5. President’s Message • We must move forward • We will not go back to old system • We have to reevaluate existing processes • Minimize modifications • The CIO is charged with leading this project • This is an institutional project • VP’s will participate and support this project

  6. President President’s Cabinet CIO Administrative Computing Advisory Committee ERP Lead Team Business Process Team Enrollment department Finance department Human Resources department Technical Systems department

  7. President’s Cabinet • Establish functional steering committee • Gain acceptance from their staff for support of project • Report to President • Make final decisions

  8. President President’s Cabinet CIO Administrative Computing Advisory Committee ERP Lead Team Business Process Team Enrollment department Finance department Human Resources department Technical Systems department

  9. Existing Governance • Utilize Administrative Computing Advisory Committee • Establish Business Process Team • Establish ERP Lead Team • Makes recommendations to CIO

  10. President President’s Cabinet CIO Administrative Computing Advisory Committee ERP Lead Team Business Process Team Enrollment department Finance department Human Resources department Technical Systems department

  11. Business Process Team • Made up of Representatives from functional areas and Business consultants • Evaluate existing business processes • Recommend changes to business processes • Recommend organizational changes • Document new processes • Identify training required for new processes • Think Web services

  12. President President’s Cabinet CIO Administrative Computing Advisory Committee ERP Lead Team Business Process Team Enrollment department Finance department Human Resources department Technical Systems department

  13. ERP Lead Team • Functional representatives from stakeholders • Initially support implementation of new processes • Coordinate future releases of ERP • Work with business process team

  14. Benefits • Cost avoidance • Enhance what we are doing • Reduce inefficiencies • Improve retention of students • Improve advising • Target development • Improve recruitment

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