Substance Abuse Prevention Program Request For Proposal CHP-49791

Substance Abuse Prevention ProgramRequest For ProposalCHP-49791 Kim Fornero, Bureau Chief November 1, 2 and 3, 2011 Chicago, Bloomington and Mt. Vernon Sub-Grants B & C

Agenda • 12:30 p.m. - 5:00 p.m. • Overview of Sub-Grant B-Direct Service Grant • Overview of Sub-Grant C-Strategic Prevention Framework • Overview of proposal container information • Overview of proposal submittal process and deadlines • Tips for grant-writing • Q & As

FAQs • All questions must be submitted on index cards. • PLEASE PRINT AND INCLUDE • Agency Name • Date • Question(s) • Questions will be collected by designated DHS staff

FAQs • Question and responses provided at the Bidders’ Conferences are not considered valid and official. • All questions and responses will be posted in writing, via a Frequently Asked Questions (FAQs) at http://www.dhs.state.il.us. All questions and answers posted in the FAQs on the DHS website are considered valid and official.

Bidders’ Conference Objectives • Gain an understanding of the four different SAPP Sub-Grants • Provide clarification regarding the four Sub-Grants • Increase your knowledge of the RFP application process

Substance Abuse Prevention Program - Future Direction Based on recommendations that emerged from a site visit from SAMHSA, the Department will identify communities based on: • Presence of youth substance issue supported by objective data • Alignment with the State’s established goals and objectives • Demonstrated working partnership with local multi-sector coalition

New SAPP System • The Department is introducing a new four-pronged SAPP system comprised of: • Sub-Grant A- Local Capacity Building • Sub-Grant B-Direct Service • Sub-Grant C-Strategic Prevention Framework • Sub-Grant D-State Capacity Building

New SAPP System • The coordination and collaboration of the new four sub-grants will: • Acknowledge varying levels of community capacity or readiness to provide services • Acknowledge the diverse issues and availability of providers in the communities • Sustain the workforce by reducing staff turnover and creating opportunities for upward mobility

New SAPP System • The coordination and collaboration of the new four sub-grants will: • Establish clear performance standards, expectations and accountability • Use evidence-based substance abuse prevention approaches • Support strategic planning process

New SAPP System • A total of 14.6 million will be awarded per state fiscal year (except FY12) for all SAPP across all four Sub-Grants • Contract may be awarded up to 2.5 years

Sub-Grant BDirect Service (DS) Grant

Sub-Grant B:Direct Service Grant • Goal • To increase the availability of high-quality prevention services that have the greatest potential to impact factors that contribute to alcohol, tobacco and other drug (ATOD) consumption and consequences of 11-18 year olds

Sub-Grant B:Direct Service Grant • The maximum award per Direct Service grantee is not to exceed $70,000 per FTE and related expenses • If applicant proposes to deliver a communication campaign, additional resources may be available for implementation. Applicant may request additional funding

Sub-Grant B:Direct Service Grant • Designed for community service areas of no smaller than 20,000 to no longer than 175,000 total residents

Sub-Grant B:Direct Service Grant Services to be Performed • Delivery of Direct Services Targeting Individuals and Families - Required • Create or Enhance a Coalition and Conducting First Three Steps of the Strategic Prevention Framework - Required • Optional Activities • Recruitment of schools for participation in the 2012 and 2014 Illinois Youth Survey (IYS) implementation • Supplemental activities

Sub-Grant B:Direct Service Grant • Applicant delivering direct services targeting individuals and families must deliver one or more of the core Direct Service approaches • Youth Prevention Education • Parent/Family Education • Mentoring • Communication Campaigns

Sub-Grant B:Direct Service Grant Youth Prevention Education • Goal • To increase prevention-related drug knowledge and resistance skills, ultimately enhancing ‘protective factors’ and reversing or reducing ‘risk factors’.

Sub-Grant B:Direct Service Grant • Effective program components: • Social skill development • Peer and media pressure resistance • Anti-drug attitudes and norms • Effective self management skills

Sub-Grant B:Direct Service Grant • Applicants may elect to use one or more curricula • Evidence-based curricula approved for use by IDHS • Based on standards that have been established by the IDHS for YPE programs

Sub-Grant B:Direct Service Grant • See Attachment 6 for Evidence-based curricula approved by IDHS • A detailed description of the YPE standards can be located on pages 37 & 38 of the SAPP RFP • Applicants must adhere to all of these standards

Sub-Grant B:Direct Service Grant Parent/Family Education

Sub-Grant B:Direct Service Grant • Parent/family education programs are designed to: • Enhance parental engagement • Equip parents and families with the information, skills and parenting strategies to communicate and interact with their children in ways that promote healthy lifestyle choices

Sub-Grant B:Direct Service Grant • Applicants may elect to implement either: • A Department-approved parent and/or family education curriculum • See Attachment 6 for Evidence-based curricula approved by IDHS • Standards-based parent and/or family education curriculum • A detailed description of the parent/family education standards are located on page 39 of the SAPP RFP. • Applicants must adhere to all of these standards

Sub-Grant B:Direct Service Grant Mentoring

Sub-Grant B:Direct Service Grant • Goal • To provide youth with the opportunities and resources for health development and rational life decision making

Sub-Grant B:Direct Service Grant • Mentoring is a structured one-on-one relationship between an adult (18 years of age or older) and a young person that focuses on the need of the mentored participant

Sub-Grant B:Direct Service Grant • A mentoring relationship should: • Foster care and support • Encourage individuals to develop to their fullest potential • Be voluntary

Sub-Grant B:Direct Service Grant • Mentoring standards for the ‘Planning’ and ‘Implementation’ stages are located on pages 40 & 41 of the SAPP RFP

Sub-Grant B:Direct Service Grant Communication Campaigns

Sub-Grant B:Direct Service Grant • Communication campaigns that are developed to address ATOD issues a purposeful promotional strategy to change: • Knowledge • Attitudes • Behavior

Sub-Grant B:Direct Service Grant • Social Norms marketing is an approach to communication campaigns that uses various media channels to correct the misperceptions by promoting factually substantiated norms in the target population.

Sub-Grant B:Direct Service Grant • Detailed description of the ‘Planning’ and ‘Implementation’ standards for Communication Campaigns are located on pages 42 & 43 of the SAPP RFP.

Sub-Grant B:Direct Service Grant Local Coalition

Sub-Grant B:Direct Service Grant • Grantees must create and/or enhance an existing local coalition and conduct a local needs assessment in order to develop a local strategic plan addressing alcohol, tobacco or other drugs

Sub-Grant B:Direct Service Grant • Optional Activities • Recruitment of schools in the 2012 and 2014 IYS administration • Supplemental activities

Sub-Grant B:Direct Service Grant Proposal Content • Executive Summary • Agency Qualifications/Organizational Capacity • Service Area • Needs Statement • Description of Program/Services • Agency Evaluation and Reporting • Budget and Budget Narrative

Sub-Grant B:Direct Service Grant • Executive Summary – Not Scored (1 page maximum) • Name of Applicant Agency • Type of grant applied for • Description of the targeted service area(s); total number of residents; total number of school-aged youth 11-18; total number of schools; and total number of institutions of higher education (if applicable) • Type of direct service(s) proposed • Projected number of recipients served, if applicable • Total amount of funds requested

Sub-Grant B:Direct Service Grant • Agency Qualifications/Organizational Capacity - 25 points (5 pages maximum) • Brief description of all of the services provided by your agency • Description of your agency’s current programs and activities relevant to the services described in Sub-Grant of RFP • Describe how your agency is rooted in geographic areayou propose to serve • Description of linguistic and cultural competence of the organization and as it relates to the provision of existing services • Provide evidence of your agency’s cultural competence to serve the service area. Describe how participants receive effective, understandable and respectful services, provided in the participant’s preferred language and in a manner sensitive to cultural beliefs and practices

Sub-Grant B:Direct Service Grant • Agency Qualifications/Organizational Capacity – Cont’d • Description of existing linkages with community resources and services, particularly with organizations addressing substance abuse treatment, mental health treatment and other human services not provided by the applicant agency. Include plan to establish those linkages, if linkages do not currently exist. • Any additional information that the applicant feels might be relevant to a reviewer in determining the agency’s ability to carry out a quality program • Organizational chart of the applicant organization (local program site) showing where the program and its staff will be placed should be included as Appendix C – DS: Organizational Chart. If sub-contractors will be used, include the relationship with those organizations in the chart.

Sub-Grant B:Direct Service Grant • Agency Qualifications/Organizational Capacity – Cont’d • Evidence that the program director is qualified on the basis of education and experience to direct the program. Present the resumé of the person who will direct this program as an attachment labeled Appendix D – DS: Resumé/Job Description of Project Director. If that individual has not yet been hired, present the agency director’s job description as an attachment labeled Appendix D – DS: Resumé/Job Description of Project Director. • Describe strategies used to recruit and retain diverse personnel that are representative of the proposed service area

Sub-Grant B:Direct Service Grant • Agency Qualifications/Organizational Capacity – Cont’d • Resumés (or job descriptions, if vacant) for all employee positions (key staff) who will be funded with this grant, and an indication of the percent of time those employees will spend in this program. Include the resumés and/or job descriptions of key staff in Appendix E – DS: Resumés/Job Descriptions – Key Staff. • Describe your procedure for conducting and maintaining background checks.

Sub-Grant B:Direct Service Grant • Agency Qualifications/Organizational Capacity – Cont’d • Past Performance (only completed by SAPP Comprehensive Grant Program funded during the last two fiscal years) • Provide FY09 and FY10 report information: 4th quarter On Track hours and the discrepancy between the number of hours projected and actual number delivered • Program Performance Analysis (PPA) results for all programs rated • If your agency did not receive a PPA report, indicate this information in your response

Sub-Grant B:Direct Service Grant • Service Area – Not Scored (3 pages maximum) • Geographic boundaries • Type • Setting • Indicate whether your agency owns or rents physical space in the geographic area and if so, the length of time your agency has occupied it. Indicate the mileage and travel time between your agency’s office and the furthest community you intend to serve. The applicant’s agency must be within 75 miles and/or no more than 1.5 hours of travel time of the proposed service area to be served. If applicable, indicate if your agency has multiple locations. If not, indicate “Not Applicable”. • Any unique characteristics of the community/ies or populations you propose to serve, if applicable (i.e. diversity such as age groups, culture, religion, sexual orientation, etc.).

Sub-Grant B:Direct Service Grant • Needs Statement – 25 points (5 pages maximum) • For your targeted geographic area, provide data for each indicator listed below and also include the data source and the year the data represents. • Provide for each county, municipality or Chicago Community Area, if you propose to serve multiple areas. If you propose to serve multiple areas, also provide the total (combined) numbers for the following indicators: • Total number of residents • Race/ethnicity of residents • Total number of school-aged youth ages 11-18 and percentage of students relative to the total number of residents • Race/ethnicity of school-aged youth by school (must be provided for public schools) • Include relevant data to document whether youth population is underserved. A population is underserved when there are insufficient services and resources to meet the level of need or risk in the community.

Sub-Grant B:Direct Service Grant • Needs Statement – Cont’d • Use template to prepare a table with information as indicated regarding schools in your target geographic area(s). • Must include all public and private schools serving 5-12th grade students • Identify information sources used for Low Income, Mobility Rate and Enrollment by Grade • Note: For private schools, no information is required for Low Income or Mobility Rate.

Sub-Grant B:Direct Service Grant Contents of Form/Table • School Name • School Type (Public or Private) • Community • Percent Low Income and Source (public schools only) • Mobility Rate and Source (public schools only) • Enrollment by Grade Level and Source • Total Enrollment: Grades 5-12

Sub-Grant B:Direct Service Grant • Needs Statement – Cont’d • Provide following information about the geographic area, if available. For each indicator, provide the data source and the year the data represents. Use most recent data available and the data that best represent your geographic area. Self reported survey results must have been compiled within the past four years (2006). • Critical incidents involving alcohol, tobacco and/or other drugs • Youth substance abuse use data/trends compared against state rates • Data related to school settings (i.e. alcohol, tobacco or other drug related school expulsions suspensions)

Sub-Grant B:Direct Service Grant Description of Programs/Services – 35 points (20 pages maximum)

Sub-Grant B:Direct Service Grant • Youth Prevention Education • Applicants must submit: • Detailed description of the approved YPE or standards-based curriculum you intend to use • Indicate whether you will be using a standards-based or Department-approved curriculum and the population served by each curriculum (universal or selected) • Provide a rationale for the selection of the curriculum (e.g. suitable for the population, mobility rates, etc.) • Provide a plan for unanticipated implementation issues (e.g. snow days) • If you proposed Department-approved curriculum, provide rationale for any anticipated adaptations to the original curriculum. • Adaptations that would significantly reduce exposure to or content of tested program will result in lower score. • Indicate “no planned adaptations” if no proposed adaptations will be made

Sub-Grant B:Direct Service Grant • Youth Prevention Education – Cont’d • If proposing a standards-based curriculum, describe how your curriculum addresses each standard (see pages 37 & 38) • Include a copy of your agency and a copy of the curriculum in Appendix F – DS: Agency’s standards-based curriculum – Youth Prevention Education

Substance Abuse Prevention Program Request For Proposal CHP-49791