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Joint Planning and Priority Setting

Joint Planning and Priority Setting. January 2006. Our Goals. Link TCEQ & EPA Region 6 Strategic Planning Processes Establish Joint Priorities. Objectives.

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Joint Planning and Priority Setting

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  1. Joint Planning and Priority Setting January 2006

  2. Our Goals • Link TCEQ & EPA Region 6 Strategic Planning Processes • Establish Joint Priorities

  3. Objectives “Congress, the Government Accountability Office and the Office of Management and Budget have expressed concerns that EPA assistance agreements are not results-oriented and aligned with the Agency’s strategic goals and objectives” EPA ORDER 5700.7, Appendix A • Identify & Align Disconnected Processes • Improve Joint Planning through Aligned Processes • Enhance Existing Performance Partnership Agreement (PPA)

  4. EPA & TCEQ Projected Planning ActivitySeptember 2005 – August 2007 Maximum Activity Fiscal Year Begins TCEQ 2007 EPA 2007 2006-11 Reg. 6 Strategic Plan Review EPA 2007-09 NPM Guidance Finalized 2007 NPM Review 2007 Work Planning 2008 2007 PPA/PPG & Annual Grant Process 2006 2008 2008 Budget Development Process 2009 2007 Annual Commitment Process 2006 2008 2006 2007 Sep Oct Oct Dec Nov Jan Apr May Jun Aug Feb Mar Jul Sep Nov Dec Mar Jan Feb Apr May Jun Jul Aug 2007-11 TCEQ Strategic Plan TCEQ 2008-09 LAR Grant Estimates 2008-09 LAR 2008 Annual Grant Process 2007 Annual Grant Process 80th Texas Legislature LBB Hearings TCEQ 62005 2007 TCEQ Budget Development 2008 TCEQ Budget Development

  5. Alignment Results In… Competitive Funding Announcements will require a description of the link between work to be accomplished and EPA’s Strategic Plan. EPA ORDER 5700.7, Appendix A EPA Measures Related to Funding

  6. Determining Alignment An Overview Developing a cross-walk to correlate measures is a crucial element in the process for evaluating planning efforts. • Step 1 • Compare Organization measures to those outlined by EPA • Focus on similarities, use as basis for planning relationship • Step 2 • Determine relationship (relative-rating scheme): • Highly Related • Somewhat Related • Related • Less Related • Not Related CONTINUED…

  7. Determining Alignment An Overview Step 3 Use relative rating scheme as indicator of Agency/EPA planning alignment Step 4 Rank alignment measures according to agency priority to determine resource allocations

  8. Example A TCEQ Goal Title:Assessment, Planning, and Permitting TCEQ Objective:To review and process 90% of air, water, and waste authorization applications within established time frames. TCEQ Strategy Title:Water Resource Permitting TCEQ Measure:Number of concentrated animal feeding operations (CAFO) authorizations reviewed EPA Goal Title:Safe and Clean Water EPA Objective Title:Protect Water Quality EPA Measure:Number of States that have updated regulations and/or statutes where necessary to reflect new CAFO requirements; number of States that have issued Statewide general permits, or otherwise substantially implemented the permit program, consistent with these new requirements. Relative Rating:Somewhat Related A Correlated Measure…

  9. Example B TCEQ Goal Title:Assessment, Planning, and Permitting TCEQ Objective:To review and process 90% of air, water, and waste authorization applications within established time frames. TCEQ Strategy Title:Water Resource Permitting TCEQ Measure:Number of applications to address water rights impacts reviewed No existing EPA measure An Un-Correlated Measure… Relative Rating:Not related

  10. Alignment Results In… TCEQ’s ANALYSIS WATER: 43% - 53% of Water Measures Considered Related or Highly-related to EPA Measures AIR: 55% of Air Measures Considered Related or Highly-related to EPA Measures State Measures Related to Specific EPA Measures

  11. Region 6 - TCEQ Planning Alignment Initiative • ECOS Alignment Grant initiated alignment efforts • Project focused on Region 6 water programs • Efforts revealed many similarities and some expected differences. • TCEQ very active partner in EPA NPM Water Guidance • TCEQ and EPA collaborating to replicate experience in other PPG media programs

  12. Lessons Learned… • What Worked: • Regional collaboration meetings by media • Measures cross-walk tool to compare performance measures (outputs and outcomes) • Enhanced Strategic Planning Communication/Coordination Results from Pilot Alignment Project • What Didn’t Work: • Attempting to correlate all media simultaneously • Initial focus differed

  13. Recommendations • Review/Identify/Establish state performance measures and incorporate proposals at highest levels • Make recommendations to Regional EPA Office for process alignment revisions • Meet with Regional EPA staff, including other media programs to link performance measures with goals and objectives • Establish points of contact (POCs) within state agency and EPA • Hold annual planning workshops, by media using NPM Guidance as platform

  14. The Future Where Do We Go From Here? • Continue partnering with EPA and ECOS • Emphasize need for consolidated, consistent performance measures/NPM Guidance @ the EPA HQ level • Strive to revise/establish complementary measures • Explore cross-media relationships and structure measures accordingly • Promote need for uniform format (e.g. work plans, categorical grants) and terminology (e.g. Performance Measures/PAMs/Commitments/GPRs/Annual Commitments) in planning documents

  15. Results FY 2005

  16. Measure Met Measure Not Met Data Incomplete Other Total Region 6 27 12 6 1 46 National 18 18 8 2 46 Results

  17. QUESTIONS OR COMMENTS?

  18. Contact Information Becky O’Brien TCEQDivision Director Budget and Planning beobrien@tceq.state.tx.us James Brown, P.G. US EPA Region 6Chief, Planning and Analysis Branch Water Quality Protection Division brown.jamesr@epamail.epa.gov

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