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Transactions Module Museum Victoria

Transactions Module Museum Victoria. Dianne J Bray 2008 EMu Users Meeting Te Papa Tongarewa. Major Requirements Primarily for Natural Science transactions. Manage transactions other than loans Manage loans of uncatalogued objects Manage partial returns of inward and outward loans

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Transactions Module Museum Victoria

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  1. Transactions ModuleMuseum Victoria Dianne J Bray2008 EMu Users Meeting Te Papa Tongarewa

  2. Major RequirementsPrimarily for Natural Science transactions • Manage transactions other than loans • Manage loans of uncatalogued objects • Manage partial returns of inward and outward loans • Manage specific parts of a single catalogue record • Existing Accessions Module retained

  3. Need to manage data associated with: • Outward donations, exchanges, tissue grants (from Tissue Collection) • Partial loan returns – Nat Sci loans may be returned over a period of time • Donations or loans of specimen parts or parts of specimen lots, including tissue and mineral grants for destructive analysis • Incoming loans • Record other institution Catalogue numbers and taxon information • Exhibition objects

  4. Existing Loans ModuleObject Tab Currently, data in Notes field must be manually entered into Loan Notes field on Catalogue Collection Management Tab Ethanol-fixed specimens loaned for comparative examination. Approval given for a small sample of muscle tissue to be removed from each specimen for molecular study.

  5. Existing Catalogue ModuleCollection Management Tab Loans Module Summary data – implies that entire lot is on loan Information manually entered – only 2 of 5 specimens on loan

  6. Specimen parts granted for molecular research Limbs from crustaceans specimens granted for molecular research

  7. Loans Object Tab

  8. Catalogue record

  9. New and modified tabs Transactions Module – new and modified tabs Summary Documentation Transaction Dates Objects (C) Items (U) Relationships Returns Compliance Valuation Transactions Module – existing tabs Finance Multimedia Notes Admin Security Tasks Movements Catalogue Module Collection Management Tab – modified Transaction Tab – new

  10. Summary

  11. Transaction Four people may be involved in a loan

  12. Dates

  13. Documentation

  14. Compliance The export of Australian native fauna controlled by Aust Govt legislation. Arsenic may have been used in the preparation of very old Nat Sci specimens

  15. Related transactions To track all invoice numbers relating to partial loan returns and loan transfers

  16. Objects – Catalogued Nat Sci – a specimen lot may contain one or more specimens and not all specimens may be sent on loan. Tissue sample or mineral crystal may be granted for destructive analysis

  17. Items – uncatalogued To record information on uncatalogued exhibition objects and inward Nat Sci loans (all outgoing Nat Sci specimens must be catalogued).

  18. Loan Returns Tracks partial returns of catalogued and uncatalogued objects Object data mirrored from Objects (C) and Objects (U) tabs

  19. Valuations Total value auto calculated Object data mirrored from Objects (C) and Objects (U) tabs

  20. New Catalogue Transactions Tab

  21. MV Transactions ModuleThank you Dianne J Bray Senior Collections Manager Vertebrate Collections Museum Victoria Melbourne Victoria Australia dbray@museum.vic.gov.au

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