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User Training at the Advanced Photon Source: Key Steps and Safety Requirements

This document outlines the essential training process for new users of the Advanced Photon Source (APS) at Argonne National Laboratory. It details the user registration steps, including approval, badge issuance, and application for beam time. Users must establish legal agreements, create accounts for materials management, and complete necessary safety training before accessing the site. The APS offers various core training courses available both on-site and remotely, ensuring safety and compliance for all users, supported by a dedicated user support group and experiment liaisons.

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User Training at the Advanced Photon Source: Key Steps and Safety Requirements

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  1. User Training at the Advanced Photon Source J.H. Vacca, S.W. Butala Presented at the DOE Accelerator Safety Workshop - BNL August 18, 2009

  2. New User Process Steps Register with the APS User Office and receive approval to enter Argonne. (For non-U.S. citizens, special requirements apply and extra time is needed). A badge number is issued Apply for beam time. Establish a legal agreement between the sponsoring institution and Argonne National Laboratory to cover the research. Establish a user account to pay for supplies and services, or proprietary beam time (if necessary.) Arrange for delivery of samples/materials prior to arrival. Complete required safety documentation for the experiment, in advance. Complete all required training. Once training is complete, the user will receive a badge, which will allow site access at anytime. any time.

  3. User Core Training Requirements APS Facility Core Courses available remotely via web interface: APS 101 - Advanced Photon Source User Orientation (5 year retrain) ESH 100U - Argonne National Lab User Facility Orientation (one time) ESH 223 - Cybersecurity Annual Education & Awareness (1 year retrain) ESH 377 - Electrical Safety Awareness Training (2 year retrain) ESH 738 - GERT: General Employee Radiation (2 year retrain) APS 2XX– Sector Orientation (where XX refers to the sector) Note: Sector orientation is given by beamline staff at the APS

  4. Core Training Administration History • 1995 – lectures, handouts • 1997 – began CBT format • 2005 – began onsite web-based training • 2008 – began offsite web-based training

  5. Additional Training Needs Analysis • Non-resident user training is determined by experiment safety analysis form (ESAF) response • Resident users (Argonne and non-Argonne employees) also use job hazard questionnaire (JHQ)

  6. ESAF Hazard Identification

  7. Hazard-Specific Training • Many courses are web-based • Some courses in lecture based format only • Practical factors training: • N2 user • RW-I • laser user • RGD user • Biosafety Awareness-II

  8. Training Verification • ESAF review (ESH Coordinator, APS User Safety Officer, APS Bio-safety Officer, SME’s) • Experiment Authorization Report – must be signed at start of experiment and posted at beamline • Training Management System (TMS) documentation

  9. Experiment Authorization Form

  10. Conclusions • All major user training issues resolved over APS’ 20 year operating experience • Facility requires full-time user support group • Each beam line requires an experiment liaison

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