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Data protection workshop

Corporate & Model notifications. Data protection workshop. Data protection notification. Notification. Controller. DPO. [files]. Privacy statement. Description 1 Name . Operations . Purposes . Legal basis . Data subjects . Data fields . Recipients . Security . …

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Data protection workshop

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  1. Corporate & Model notifications Data protection workshop

  2. Data protection notification Notification Controller DPO [files] Privacy statement Description 1 Name . Operations . Purposes . Legal basis . Data subjects . Data fields . Recipients . Security . … 37 Data protection workshop

  3. Data protection Actors Controllersystem owner DPOData Protection Officer notification DP-Coordinator Notifications Register System suppliers project leader informatics webmaster Data protection workshop

  4. Corporate & Model notifications ▫ processings notification- who is who (organigram) ‘Directory’corporate ADMIN - meetings [experts] events, conferences subscription to newsletters, publications, RSS... - consultations, surveys - call for proposals ‘Procurements’model - assistance (desks) specific (ex: Europe Direct) - programs specific (ex: Erasmus) ‘Meetings’ model at DG level ‘Consultations’ model Data protection workshop

  5. Model notifications (DG level) ◘Meetings; Workshops; Information days; Seminars; including meetings of experts; lists & mailing lists ◘ Public Consultations; Surveys; Questionnaires; Quizzes ◘ Publication de photos et vidéos sur l'intranet de la DG ◘ Public procurement procedures, including: calls for expression of interest implementation of the contracts ◘ Internal audit Data protection workshop

  6. Corporate notification ... ADMIN BUDG SG AGRI COMP EMPL FISH CCR COMM RELEX ISPRA GEEL SEVILLE REP’s ... ... DEL’s ... ...

  7. Corporate notification ADMIN processing: Flexitime controller: Dir-Gen 1 notification to DPO 2 note to all DGs▪ admin. notice▪ notification copy DPO Register 1 x only 1 x only AGRI COMP EMPL FISH CCR COMM RELEX ISPRA GEEL SEVILLE REP’s ... ... DEL’s ... ...

  8. Model notification -DG level Information Unit HumanResources FinanceContract Unit A1 A2 A3 B1 B2 B3 B4

  9. Model notification Information Unit processing: Meetings... controller: HoU 1 notification to DPO 2 note to all HoU in DG▪ instructions guide▪ notification copy▪ model P.S. DPO Register 1 x only 1 x only Unit A1 A2 A3 B1 B2 B3 B4

  10. Model notification Privacy statement ... of meetingX... ... by Unit A2...Data fields:name,..Recipients:staff...Contact:A2@box Unit information Unit A2 organizes meeting X ▪ adapt model P.S. to event X ▪ sent P.S. to participants to X Unit A1 A2 A3 B1 B2 B3 B4 1 x for event X Send▪Publish Participants to X

  11. Meetings, Workshops, Information day, Seminars...including meetings of experts, lists & mailing-listsversion 5 - 04.2009 PurposesOrganisation and management of meetings including :lists and mailing-lists for contacts, news, publications, invitations, presentations, photographs/pictures, live webstreaming and/or audio and video recording, reporting, including on intranet/internet. CommentsIn the subscription form, an opt-out is provided to participants who prefer their images are neither recorded nor published on any support.According to available resources, the organizer could offer those participants an alternative room where to follow meeting and debates by means of live webstreaming displayed on a screen. In case of unavailable resources, those participants can locally follow live meeting and debates at the webstreaming Internet address indicated on the subscription form by the organizer. (validated by SCIC services)The publication of internal events images is covered at DG level by the Model-notifications "Intranet" As purposes and processing of lists and mailing-lists is almost equivalent than for meetings, it is covered by this notification. Documentsmodel Notificationmodel Privacy Statement for on-line registrationmodel short Privacy Statement for invitationmodel note of Controller to DG Heads of Unit Amendements vs previous version - 03.2008management of lists and mailing-lists for contacts, news, publications,images and webstreaming

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