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2. 2013 AMCAS ChangesFor Experienced Advisors Jayme Bograd & Mandy McManamon AMCAS Communications March 15 & 21, 2012

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4. Agenda • AMCAS Application • How does AMCAS work? • Who is AMCAS? • 2013 Application Dates • New for the 2013 Application • Language Proficiency • Self Identification • Adjustment of Status • Certification Statement • Advisor Release • Reminders & Resources • Advisor Information System (AIS) • New PUG Filter • Access & Resources • AMCAS Letter Writer Application • Fee Assistance Program • More Resources for Applying

5. How does AMCAS work?

6. AMCAS Organizational Chart January 2010

7. 2013 Application Dates AMCAS Deadlines Completed application must be submitted by 11:59 p.m. ET of the deadline date All required official transcripts must be received by AMCAS within 14 calendar days of the application deadline date EDP deadline for application and transcripts is August 1 AMCAS does not grant deadline extensions Visit www.aamc.org/amcasdeadlines Application Fees (in 2012 cycle) $160 processing fee (includes one school) $33 for each additional school *Dates subject to change.

8. 2013 AMCAS Participation Schools New to AMCAS University of Texas, San Antonio MD-PhD only University of North Dakota University of Missouri, Kansas City Regular MD program starts in January University of Central Michigan

9. www.aamc.org/amcas

10. New for the 2013 Application • Language Proficiency • Self Identification • Visa Status: Adjustment of Status (AOS) • Certification Statement • Advisor Release But first… Who suggested these changes and why are they being made?

11. New for the 2013 Application • Recommendations from committees like: • GSA Committee on Admissions • AAMC Language Core Group • AAMC Data Strategies Team • Represented by: • Medical School Admission Officers • Medical Students • Pre-health Advisors • Science Faculty • Approved by: • AMCAS Leadership • AMCAS Advisory Committee

12. Advisor Representation • Admissions Initiative • Admissions Initiative • Standardized Evaluations Working Group • Glenn Cummings, PhD • Director, Health Professions Advising • Princeton University  • Jennifer Steffen Kimble, M.Ed.Director, Office of Pre-Health AdvisingGeorgia Institute of Technology • AMCAS Advisory Committee • MariellaMecozziAsst. Director of Pre-Professional Services • University of Michigan Medical School • Glen Zamansky • Chief Health Professions Advisor • Boston University • Group on Student Affairs Steering Committee • Lori ProvostChief Health Professions Advisor Muhlenberg College • Group on Student Affairs/Committee on Diversity Affairs • Francisco Castelan (November 2011 - November 2014)Assistant Director/Health Professions AdviserNorthwestern University-Evanston • Group on Student Affairs/Committee on Admissions • Chuck Hauck, M.F.A. (June 2010 - June 2012 )President, NAAHPPre-Health Professions AdvisorUniversity of Iowa

13. Language Proficiency • Applicants will no longer select a “Primary” language • They will now indicate their Proficiency in each language that they select • For each selected language, they will also indicate its Use in Childhood Home • Medical schools will be able to filter applicants by these new categories

14. Proficiency* (at least one language and one proficiency required) Use in Childhood Home Language Proficiency • Native/functionally native: I converse easily and accurately in all types of situations. Native speakers may think that I am a native speaker too. • Advanced: I speak very accurately, and I understand other speakers very accurately. Native speakers have no problem understanding me, but they probably perceive that I am not a native speaker. • Good: I speak well enough to participate in most conversations. Native speakers notice some errors in my speech or my understanding, but my errors rarely cause misunderstanding. • Fair: I speak and understand well enough to have extended conversations about current events, work, family, or personal life. Native speakers notice many errors in my speech or my understanding. • Basic: I speak the language imperfectly and only to a limited degree and in limited situations. I have difficulty in or understanding extended conversations. • Never • Rarely • From time to time • Often • Always

15. Language Proficiency What languages do you speak?

16. Language Proficiency Proficiency guidelines Proficiency in Cajun Use of Cajun

17. Self Identification • To meet a new data collection standard required for all AAMC Services and Groups, the “Race and Ethnicity” section will now be called “Self Identification” • Completion of this section remains optional • A total of 13 categories and subcategories have been added and 6 categories have been removed • Added: • Native Hawaiian or Other Pacific Islander • Native Hawaiian or Other Pacific Islander Other • Guamanian • Bangladeshi • Cambodian • Indian • Indonesian • Laotian • Taiwanese • African American • Afro-Caribbean • African • Black or African American Other • Removed: • Asian Indian • Indian/Pakistani • Unknown • Native Hawaiian • Other Pacific Islander • Guamanian or Chamorro

18. Self Identification

19. Self Identification Additional options are available under each category and become visible after the main category is checked

20. Adjustment of Status (AOS) • Applicants are now able to indicate that they are “in process” for receiving U.S. citizenship • The options available for Visa Status are:

21. Certification Statement • An additional item regarding the AAMC Investigations process has been added to the Certification Statement: • AAMC investigates and may report to legitimately interested parties discrepancies in information, attempts to subvert the admission process, and any other irregular matter that occurs in connection with application activities. I understand and agree that the sole and exclusive remedy available to me to appeal or otherwise challenge the AAMC’s decision to send an investigation report to legitimately interested parties shall be confidential, binding arbitration through written submissions only to the Washington, D.C. office of the American Arbitration Association under the expedited procedures for commercial matters. I understand that my failure to request in writing arbitration within 30 calendar days of receipt of an investigation report that has been approved by the AAMC for transmittal to interested parties will constitute an absolute bar and waiver of this exclusive remedy. I further understand that the sole issue for arbitration shall be whether the AAMC acted reasonably and in good faith in making its decision.  • Applicants must select the checkbox and agree to this statement before they will be able to submit their application

22. Advisor Release Statement • Applicants retain the option to share their application information with school-designated advisors • The statement has been reworded to make it clearer to applicants what information can be released and to whom:

23. Reminders • Verification • MCAT Scores • Letters of Evaluation • Criminal Background Checks • Multiple Accept Data

24. AMCAS Verification Transcripts Processing From the date of submission, verification can take up to 6 weeks to be completed Verification consists of: Line-by-line comparison of each coursework entry to corresponding item on official transcript(s) Normalization of GPA, including calculation of AMCAS GPAs (Cumulative, BCPM [Biology-Chemistry-Physics-Math], and AO [All Other]) Academic Change Requests • Once the application is submitted and all required official transcripts are received, the application will join the verification queue • Use the Official Transcript Request Form • Applicants should consult the AMCAS Instruction Manual and video tutorials to ensure that all coursework is entered accurately, including AP credit and study abroad courses

25. AMCAS Verification 2012 Application # of days to complete verification 2011 Application

26. MCAT Scores • An applicant’s MCAT scores are automatically released to AMCAS unless the score is voided • This includes all scores received after 2002 • Applicants may submit their application prior to testing and score release • They should indicate their intended testing date in the Standardized Tests section of the application • They should update their testing date if it changes Contact the MCAT Team mcat@aamc.org | 202-828-0690 Monday – Friday 9 am – 5 pm ET

27. Letters of Evaluation Applicant Letter Request Form Letter Author(s) AMCAS Medical School(s) • Submission Methods: • AMCAS Letter Writer Application • Interfolio • Mail • VirtualEvals (VE) Receive letters electronically

28. Letters of Evaluation

29. Letters of Evaluation

30. AMCAS Letter Writer Application • Use your AAMC account (or create one) to upload PDFs quickly and securely—for free!

31. Criminal Background Checks CBC Schedule • Participating medical schools have Criminal Background Checks on their accepted or waitlisted applicants facilitated by the AAMC • Applicants will receive an e-mail notification from our vendor, Certiphi Screening, Inc., initiating the background check • Applicants will also have 10 calendar days to review their report for irregularities, after that time it will automatically be sent to the medical school(s) • There is no additional charge to the applicant for this service

32. Multiple Accept Data • Medical schools cannot view the number or names of other schools that an applicant has applied to • Beginning February 10 of the application cycle, schools will be able to see Multiple Accept Data, meaning that for applicants a school has accepted, other schools where that applicant is also currently holding an acceptance will be visible • Beginning April 1 of the application cycle, medical schools have access to the National Acceptance Report, which lists all applicants with a current Acceptance or Matriculated action • See the Traffic Rules for Admission Officers for more info

33. Agenda • AMCAS Application • How does AMCAS work? • Who is AMCAS? • 2013 Application Dates • New for the 2013 Application • Language Proficiency • Self Identification • Adjustment of Status • Certification Statement • Advisor Release • Reminders & Resources • Advisor Information System (AIS) • New PUG Filter • Access & Resources • AMCAS Letter Writer Application • Fee Assistance Program • More Resources for Applying

34. Advisor Information System (AIS) • AIS contains applicant data from students at your institution who have released their information to school-designated advisors • To protect the privacy of applicants, you are required to agree to the Statement of Confidentiality each time you log in to AIS

35. Advisor Information System (AIS)

36. Generate a Report 2. Your results can be displayed on-screen or open in an Excel spreadsheet 1. Simply select your desired options and click Submit

37. New Filter: Primary Undergraduate School (PUG) • Advisors requested this additional functionality • PUG filter is available for: • Roster of Applicants • Designated School • Application Year Statistics • To use the PUG filter in Roster of Applicants and Designated School reports, you must also select AMCAS Status: Processed

38. New Filter: Primary Undergraduate School (PUG) Select your desired criteria Filter by AMCAS Status of “Processed” and check “My Primary Undergraduate School”

39. New Filter: Primary Undergraduate School (PUG)

40. AAMC Data Retention Policy • In line with the policy, AIS users will not be able to view applicant data from application cycles that occurred more than 5 year priors to the current application cycle • Application Year Statistics and Trending data are not affected by this policy • You may export and archive older data as necessary as long as the AIS Confidentiality Statement and AIS Restrictions are observed • Do this by June for data prior to 2008 that you want to retain • When the first data transmission of each new application year takes place, data from more than five years prior will no longer be available within AIS. This year, applicant data for the 2013 cycle is scheduled to be available in the first week June 2012. When this information is transmitted, applicant data from the application cycles prior to 2008 will no longer be viewable in AIS, except for Application Year Statistics and Trending data.

41. AIS Access & Resources • Visit www.aamc.org/students/advisors/ais/ for information on how to gain access to AIS • We’ll need an Official Health Professions Advisor (OHPA) form and • A letter from the president or provost designating you as an OHPA • The AIS Reference Manual, instructions for downloading reports, a list of medical schools by code, and other resources are available from the URL provided above Contact the AMCAS Advisor Relations Team advisors@aamc.org| 202-828-0950 Monday – Friday 9 am – 7 pm ET

42. 2012 Fee Assistance Program Benefits How to Apply Visit www.aamc.org/fap Complete the online application and follow the directions for submitting supporting financial documentation • Reduction of MCAT Registration fee from $240 to $85 • Free copy of The Official Guide to the MCAT Exam • Complimentary access to MSAR Online • Waiver of AMCAS application fees for up to 14 medical schools • Benefits cannot be applied retroactively, so apply for fee assistance in advance of registering for the MCAT or submitting an AMCAS application Benefits are valid only for the calendar year in which the award is granted.

43. AMCAS Resources

44. More Resources for Applying www.facebook.com/amcasinfo www.twitter.com/amcasinfo www.youtube.com/amcasinfo

45. Questions