Submitting a Math COE

1. Submitting a Math COE For Teachers 2013 – 2014 Cindy Jouper, ESD 113 Amanda Mount, OSPI

2. Overview • Process • EDS log on • DAC, administrator, teacher and student roles/processes • Tasks • Submission • The web page • Contact Information

3. Highlights of the Math COE process • Eligibility and sufficiency are completed online • Required forms are printed with student specific information on them and ready for student use • Students do not need access to computers in order to complete COE • Training is readily available for teachers and students

4. The Process

5. Step 1: EDS Accounts • All staff involved with COE will need an account on EDS • Teachers and administrators can self-enroll for an EDS account • Contact District Data Security Manager to approve request • Once roles are approved, teachers can log in to EDS

6. EDS Accounts • Math teachers need role of “eCOESchoolAdvisorMath” • Administrators (principal or designee) need role of “eCOESchoolPrincipal” • Role request needs to be made for each school/district/role

7. EDS – https://eds.ospi.k12.wa.us

8. Teacher First Login • Will be presented with statement • Must agree to continue • Questions about statement may be directed to content staff at OSPI

9. Step 2: Create Groups • Note: Teachers need to log in to eCOE through EDS at least one time before their name will be on the list for creating groups • Create as many groups as you want to organize your students • Full submission and augmentation groups are separate

10. Step 2: Create Groups (cont.) • From menus, choose • Cohort (full or augmentation and submission date) • Teacher • Assign name to group

11. Create Group - steps

12. Add New Group Click the Add New Group button.

13. Set up group

14. Step 3: Add students to groups • Click on “Manage Groups” link to add students to groups • Student eligibility information will be displayed • Students may start a COE before they are eligible, but must become eligible before they can submit

15. Manage Group Find your group on the list then click the manage group link.

16. Add Students Click the add/remove students button.

17. Select by last initial Students are listed by last initial. Click on the initial for the student you want to add. This example shows the initial A.

18. Check students to add

19. Move students to group

20. Close window

21. Students appear in group

22. Step 4: Assign tasks • Work with students to choose the tasks that they will be working on • Tasks must come from the inclusion bank • Tasks may not be altered • Students may be assigned more tasks than they need to submit; they will make final choice of which to include before submission • At least two tasks must be on-demand

23. Choose student(s)

24. Select task and assign on-demand

25. WSDF View

26. Step 5: Print tasks • Once the tasks are assigned to the students, they can be printed. • Tasks will contain barcodes used to manage the papers for scoring • Barcodes are unique to each student; do not make copies for other students. • Do not allow students to color in or deface barcodes. • Cover sheet with large barcodes is part of the task and must be included.

27. Tasks to print

28. Two ways to choose

29. Click plus to expand

30. Select tasks to print

31. Add student info to task form

32. Personalized form

33. Page 2

34. Step 6: Complete Work • Students complete work under the supervision of a teacher • Teacher manages the security of the student work • On-demand tasks completed in on-demand environment • Teacher uses system to track progress

35. Managing progress

36. Submission status

37. Step 7: Choose work to include in collection • Students must choose 6 – 8 samples to be included in collection • At least two must be on-demand • All sufficiency requirements must be met • All eligibility requirements must be met • Once requirements are met, collection is submitted for teacher approval  principal approval

38. Mark work for inclusion and approve

39. Result

40. Example – Completed Collection

41. All systems go…Submit!

42. Print Work Sample Documentation Form

43. Principal Approval • Key step – sends work to state for scoring • Must be completed by 5:00 pm on submission deadline date • Be sure principal has eCOE permissions in EDS prior to submission date

44. Step 8: Package and send • A cover sheet (WSDF) will print for each student who is submitting • Student must sign form • Put cover sheet and finished tasks into a large mailing envelope (10 X 13) • Place all envelopes from a school into a box and ship to scoring center (address on website) • Use a carrier with tracking, such as UPS or FedEx, or USPS with tracking.

45. What happens next? • Collections received by scoring center • All collections scanned • Scorers will score • Results will be returned to schools • Original collections are archived for 2 years (not returned to schools)

46. COE Website http://www.coe.k12.wa.us

47. Contacts Amanda Mount, COE Operations Specialistamanda.mount@k12.wa.us(360) 725-6037 Lesley Klenk, CAA Options Administratorlesley.klenk@k12.wa.us(360) 725-6330   Kim Andersen, COE Math and Science Kim.andersen@k12.wa.us (360) 725-6237 Technical support and process issues: COE Customer Service 360-464-6708 or coe@esd113.org