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New Jersey Division of Taxation. Remote Access System. Presented by: Robert Shickora. 15th Annual FTA Conference and Exhibition. Applying Technology to Tax Administration August 15-18, 1999. History. In the beginning…. Purchased for Audit Piloted primarily by Field Evaluation….
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New JerseyDivision of Taxation Remote Access System Presented by: Robert Shickora
15th Annual FTA Conference and Exhibition Applying Technology to Tax Administration August 15-18, 1999
History • In the beginning…. • Purchased for Audit • Piloted primarily by Field • Evaluation…. • Expansion • Investigations • All other appropriate personnel • Investment…. • Upgraded software • Increase licensing • Application development
New Jersey Nashville, TN User Access from any Location • Short term goal • Allow User to Access Necessary Records and Files from Anywhere at Anytime • Through Consolidation and Telecommuting Reduce Fixed Office Space • Long term goal • Paperless Audits • Electronic Communication by All Staff
Up and Running • Approximately 230 People on Board Now • Anticipation of over 400 employees on-line
The System • Two step dial-in procedure • Step one Connect to New Jersey WAN • Step two Connect to the Division ofTaxation Interface allowing access to Network Services
Once You Have Gained Access • Mainframe • GroupWise • CCH and Premise • Internet • Imaging • Low to Medium Volume File Transfer
Mainframe Access • Immediate Access to Taxpayer Records • Access to Online Adjustments if Necessary • Ability to Print Documentation
Imaging • Instant Access to Imaged Copies of Returns • Ability to Verify Accuracy of Division Records
GroupWise • E-Mail • Calendar • Scheduling
Calendar and Scheduler • Individually • Keep Track of Appointments, Notes, Tasks • Supervisory • Schedule Group and Individual Meetings • Assign Tasks • Track Personnel Working in Field
E-Mail • Send and Receive Messages • Internally • Internet Capable • Send and Receive Attachments
CCH • State Tax Reporters • Multi-State Information • Federal Information
CCH Search • Basic • Retrieves Documents Containing All of Your Search • Plain Language • Type in a Question • or Concept • Advanced • Boolean (And,Or and Not) • Proximity Connectors (Within ? # of Spaces or Words)
Premise • NJ Laws • NJ Regulations • NJ Court Cases • Access to WestLaw for Extremely Current Information
Premise Search • Searches available • Fields Template • Term Search • Natural Language
Internet • Verification of Taxpayer Information • Location • Phone number • Nexus Issues
New Jersey Division of Taxation HomePage • Gateway to Taxation Services
The Director • Our Web site was Redesigned to be More User Friendly • Important Information Can be Accessed Easily Through The Use of Multiple Links • Page Layout Consistent • Large Format Print • Bright Colors • Minimal Scrolling
Organizational Chart • Interactive
Future Goals • Real-Time Communication With Field Offices • Electronic Communication for all Offices and Personnel • Audit Activities Conducted From Whatever the Location of the Auditor • Resolve Technical Problems Remotely • Paperless Audits • High Volume File Transfer
Contacts • Presenter • Robert Shickora • (973) 648-3900 • Divisional Systems Coordinator • John D’Errico • (609) 292-5045 • Remote Access Project Manager • Edward Czaplinski • (609) 984-4133 • Outside Technical Consultant • Mike Rubright • P C Network Inc. • (609) 965-3599 ext.. 110