Harlingen ISD CTC Training

1. Harlingen ISD CTC Training December 2018 STAAR EOC

2. Training Reading Manuals & Resources 2018-2019 District and Campus Coordinator Resources (DCCR) is available ONLINE ONLY!

3. District and Campus Coordinator Resources Available Online Only! Replaces the previous printed manual! Separated into sections to find material more efficiently! Search tool also available! Bookmark it! http://txetests.com/dccr

4. What’s New 2018

5. Updated Dictionary and Calculator Policy Calculator Policy • New language added to remind that the device functionality should not compromise the assessment • Graphing calculator available online Dictionary Policy • now allows for the use of dictionary applications on a tablet, laptop or desktop • New online dictionary tool TEA

6. Medical Exclusion Policy • Student must meet eligibility criteria throughout the whole testing window. • The district or charter school must review, verify, and maintain a copy of the medical documentation (e.g., licensed physician’s note). • To request a medical exclusion, the district testing coordinator must complete a Medical Exclusion Request form for each student who qualifies. • The form must be submitted for each STAAR administration. • The student's answer document should be marked "A" for Absent. • TEA will conduct an audit at the end of the 2018-2019 school year to validate accuracy of submissions.

7. 2 week testing window! Week 1: paper and online Week 2: online only Does not apply to 4/7 writing, E1, E2 State Testing Calendar 2018-2019 & beyond Opt Out? • There is no such thing as opting out in Texas. • Students who are in attendance on a testing day (including make-ups) must be provided with the opportunity to test.

8. All important dates are included on this calendar! • When material will arrive • Dates score reports are posted • Dates scores are posted in the student portal

10. Accessibility Features & Designated Supports

11. Technology Updates 2018-2019

12. Technology Guidelines Districts are required to have procedures in place to prevent the use of personal electronic devices during test administrations.  When districts are using allowed or approved technology, including technology-based accessibility features and designated supports, these guidelines for test security and validity must be followed when reviewing the technology for appropriateness prior to its use during an assessment.   Appropriate review requires knowledge of the state curriculum (Texas Essential Knowledge and Skills) for the specific grade level and subject, as well as the capabilities and functions of the device or software to be used during the assessment.  

13. Technology Guidelines For technology-based designated supports, a student may use allowed technology during a state assessment if he or she routinely uses it during classroom instruction and classroom testing and is approved to use it based on the decisions of the appropriate committee (e.g., ARD committee, 504 committee, LPAC, RTI committee, or student assistance team).  Some technology may be useful during a daily academic setting. However, this technology cannot be used during a state assessment if it has any functionality that creates an assessment concern that cannot be addressed (e.g., a word processor for basic transcribing that allows access to an internet browser).

14. Technology Guidelines For technology-based designated supports, a student may use allowed technology during a state assessment if he or she routinely uses it during classroom instruction and classroom testing and is approved to use it based on the decisions of the appropriate committee (e.g., ARD committee, 504 committee, LPAC, RTI committee, or student assistance team).  Some technology may be useful during a daily academic setting. However, this technology cannot be used during a state assessment if it has any functionality that creates an assessment concern that cannot be addressed (e.g., a word processor for basic transcribing that allows access to an internet browser).

15. Technology Guidelines • For a device or software to be considered appropriate for state assessment use, it must • be set in a mode that locks the user into a specific software program(s) [e.g., kiosk mode or a districtwide Mobile Device Management system (MDM)]; and • block the user from accessing functionality that may violate test security, such as • the ability to send secure test content (e.g., messages, captured images, videos); • the ability to send or receive any person-to-person communication about secure test content (e.g., chat, video); and • the ability to save secure test content (if the device or software requires a student’s response to be temporarily saved, the district must ensure the file is permanently deleted after the administration).

16. Technology Guidelines Tablet devices may be used for calculation applications, speech-to-text applications, word processor applications, and dictionary applications. When using tablet applications, districts must ensure the application does not provide functionality that compromises the curriculum assessed. If an application or software program requires an internet connection to function (e.g., a speech-to-text application requires access to an internet-based word bank), it should be set in a mode that prevents the student from accessing the internet through a browser or accessing any other aids beyond the allowable supports. If you have questions about whether specific technology meet these guidelines, contact Performance Outcomes Applications may NOT be accessed on a cell phone.

17. Technology Guidelines NEW for 2019: a dictionary tool will be available on all STAAR online reading and writing tests as required by the STAAR Dictionary Policy. English=Merriam-Webster Spanish=Larousse

18. Technology Guidelines NEW for 2019: Dictionary applications on a tablet, laptop, or desktop are allowable under the STAAR Dictionary Policy.  Features that are not allowable must be disabled or the application may not be used. Bilingual dictionary applications may NOT be used as an accessibility feature on STAAR mathematics, science, or social studies assessments. For electronic dictionaries that are handheld devices, test administrators must ensure that any features that allow image capture, note taking, or uploading of files have been cleared of their contents before and after the test administration. 

19. Technology Guidelines – Features not allowed Internet-browsing Identify location of student or search by location Videos, animations, or extensive text to expand upon a definition E-mail, text, social media Games, quizzes, anagrams Image capture/camera Upgrades and/or syncing on day of test Subject-specific or “slang” dictionaries Access to offline favorites or recent searches, including customized definitions/glossary Highlight words on a webpage to look up For all dictionary applications, these features/functions must be disabled as outlined in the technology guidelines.

20. Technology Guidelines – Features not allowed • These are examples of a dictionary application’s settings screen which allow you to disable features that are NOT allowed or to select the features that ARE allowed. • For assistance on how to disable features on your specific application, perform a web search or contact the digital learning department.

21. Technology Guidelines – Features not allowed For all calculator applications, these features/functions must be disabled as outlined in TEA’s Technology Guidelines policy document. Functions that compromise the curriculum standards being assessed  Internet capabilities (if a calculator application requires an internet connection in order to function it should be set in a mode that prevents the students from accessing an internet browser or accessing any other aids beyond the allowed supports)  Features that allow access to other programs (put in kiosk mode or a districtwide Mobile Device Management system (MDM)) Computer Algebra System Any feature that will allow the ability to share/e-mail a response Saved content (i.e., all memory) must be cleared to factory default both before and after testing. Any programs or applications that are not preinstalled by default must be removed or disabled prior to testing. 

22. Technology Guidelines – Designated Supports Calculation Aids for grades 3-7 Basic Transcribing Spelling Assistance • Spell-check • Word prediction • Text-to-speech • Speech-to-text • Word processor • Speech-to-text • Basic (i.e., four-function) calculator

23. Technology Guidelines – Disabling Features Not Allowed • This is an example of a tablet’s keyboard settings which allow you to disable features that are NOT allowed. • For assistance on how to disable features on your specific application, perform a web search or contact your district’s IT department or region service center’s assistive technology representative.

24. Technology Guidelines – Disabling Features Not Allowed An eligible student may use speech-to-text technology outside of the testing platform if he or she routinely uses this support during instruction. This may be in the form of an application on a tablet or software on a desktop or laptop. Features that must be disabled or made unavailable as outlined in the technology guidelines for eligible students receiving this designated support include: any feature that will edit or aid a student’s response, such as, but not limited to:  grammar check (i.e., automatic underline that indicates to student a correction is needed); and automatic capitalization and punctuation;  any feature that will save a typed response (If a speech-to-text application requires a student’s response to be temporarily saved, the district must ensure the file is permanently deleted after the administration.); any feature that will allow the ability to share/e-mail a response;  internet capabilities (If a speech-to-text application requires an internet connection to function, it should be set in a mode that prevents the student from accessing an internet browser or accessing any other aids beyond the allowed supports.);   translation services; and   any feature that will allow the ability to access other programs/features not allowed on the device. 

25. Technology Guidelines – Spelling Assistance For a student who meets the eligibility criteria, this designated support may be used only on STAAR grades 4 and 7 writing, English I, English II, and English III (written composition ONLY) STAAR Spanish grade 4 writing (written composition ONLY) This designated support may include only visual sound cards frequently misspelled word list (e.g., student-made, teacher-made, commercially produced) spell-check function on a word processor or as an online embedded support on STAAR pocket spell-checker word-prediction software text-to-speech software or devices speech-to-text software, applications, or devices

26. Technology Guidelines – Spelling Assistance Features Not Allowed An eligible student may use spelling assistance technology (i.e., spell check, pocket spellchecker, word prediction, text-to-speech, speech-to-text) outside of the testing platform if he/she routinely uses this designated support in instruction. This may be in the form of an application on a tablet or software on a desktop or laptop. Features that must be disabled or made unavailable as outlined in TEA’s Technology Guidelines for eligible students receiving this designated support include: any feature that will edit or aid a student’s response in areas other than spelling, such as automatic capitalization and punctuation, or grammar check; any feature that will save a typed response (if a spelling assistance software requires a student’s response to be temporarily saved, the district must ensure the file is permanently deleted after the administration); any feature that will allow the ability to share/e-mail response;  internet capabilities (if a spelling assistance software requires an internet connection to function, it should be set in a mode that prevents the student from accessing an internet browser or accessing any other aids beyond the allowed supports);   translation services; and   any feature that will allow the ability to access other programs/features not allowed on the device. 

27. STAAR Online Tutorials

28. STAAR Online Tutorials • When you open the STAAR Online Testing Platform (SOTP), you will see a menu of options, including “Tutorials.”  • Once you select “Tutorials,” you will be taken to a screen with several drop-down menus. • Choose the grade, subject, and test (i.e., available supports) you want to view.

29. STAAR Online Tutorials • Tabs at the bottom of the screen act as a table of contents. Each tab contains a page that explains the online feature/tool and provides a short video. • Videos do not have sound except for the Speak and Audio videos, which only read aloud the text on the screen. • The second page of each tab has a question that can be used to practice with the feature/tool you just learned about. • The questions do NOT contain tested content but are only intended to practice using the feature/tool.  

30. STAAR Online Tutorials • When you open the STAAR Online Testing Platform (SOTP), you will see a menu of options, including “Practice.” • Here you will find released tests for 2017 and 2018.   • All PNP will include the following supports: • Text-to-Speech (when available) • Spelling Assistance (writing compositions only) • Content and Language Supports

31. Policies & Procedures Before Testing

32. Notify Performance Outcomes of any additional materials needed Refer to calendar of events for shipment dates. Inventory all material into Test Hound. Report any discrepancies to DTC. Precoded answer documents will arrive together with shipment of your test books. Verify the number of boxes, and confirm they are labeled with your campus name Material Delivery

33. Verify Precoded Materials • All precoded information on answer documents must be verified for accuracy. (i.e. CTE codes change) • The information submitted on the answer document should reflect the student’s status at the time of testing (program change, EcoDis, etc.) • Void any answer document with an incorrect Name, Birthdate or PEIMS number and hand-grid a blank answer document.

34. Designate Test Administrators Alternative certification and supervised paraprofessionals Student teachers MAY NOT serve as a test administrator Who is allowed to test? Certified teachers and administrators (includes counselors, librarians) Long-term substitute teachers who hold a valid Texas teaching certification.

35. Conduct Training Sessions CTC conducts training Who to train? • Take time to train • Train more staff than you think you will need • Training includes general test procedures, test security, administration specific training and version specific training (oral admin, STAAR online) All persons who are present in the testing environment or assist in anyway including: • Campus administrators • Back-up test administrators • Hallway monitors and restroom monitors • Runners, relief test administrators

36. Always have backup test administrators!

37. Each TA should sign for a test administrator manual Provide either hard copies or electronic copies of test materials Training Essentials Provide supplemental training with associated manuals as appropriate (i.e. Oral Administration) Sign-in Sheet record names of all personnel

38. Printing Test Tickets • One week prior to testing, you can print student test tickets for online testers. • Ticket includes login information, including student username, password, session ID, and embedded supports (PNP) • Store tickets in secure, locked storage. • They are as secure as a test book!

39. Policies & Procedures During Testing

40. STAAR Make-Up Testing • Make-up sessions must be completed by the dates specified on the TEA Calendar of Events. • For the STAAR program, makeup testing opportunities for students who are absent are available for: • All grades • All subjects • All courses • All administrations

41. Writing on Test Materials • Procedures for administering state assessments are clearly outlined in the test administration manuals. Scripted instructions specifically direct test administrators to tell students to write their names on their booklets and their booklet numbers on their answer documents. • Do NOT write or place labels on areas of the test booklet or answer document that are reserved for student use. • You may write on and place TestHoundgenerated labels on the test book (top right corner, bottom right corner, etc.) • Deviation from scripted test administration directions is a testing irregularity.

42. Students Who Become Sick During a Test • Make-up testing may be used for a student who becomes sick and leaves campus during the test. If the student has not completed the assessment, he or she may complete the test within the scheduled administration dates. Test administrators should keep track of the amount of time a student used on the first day so that the student is provided the remaining test time to complete the test on the make-up day. • TAs should use a paperclip to separate the questions the student has completed on the first day so the student does not access those on the make-up day (applies to grade 3-8 math, 5/8 science, 8 social studies, A1, BI, US) • TAs should use a paperclip to separate the passages and related questions that a student completed on the first day so the student does not access those on the makeup day (applies to grade 3-8 reading, grade 4-7 writing, E1, E2)

43. General Reminders • Keep track of what mode of testing each student will take for each subject. • Create and update testing rosters. • Organize test sessions, in which students are given different tests, in a way that keeps test administrators and students from being confused. • Students taking STAAR administrations may test together by grades and subject in some cases • Students may need different instructions read to them (depending on test/subject) • Bilingual teacher may be permitted to administer STAAR English and STAAR Spanish in the same testing room together.

44. Campus Monitoring • Anyone entering a testing room must have been trained and have signed an oath. • The CTC should walk through all testing rooms during the first hour of testing to check for distribution of required materials, accommodations provided, etc. • No district staff have been trained centrally to enter secure testing areas/rooms • If you are using district staff as test administrators, it is your responsibility to train them.

45. Policies & Procedures After Testing

46. Account for all Secure Materials • All secure materials must be inventoried back into Test Hound by box. • Each book, or packet of books should be scanned into a box. • Confirm in Test Hound that you have scanned in all secure material. Remember, material is administration specific! • Print boxed book reports from Test Hound, then attach a copy to the outside of each box • Shred test tickets, scratch paper, graph paper, etc. that students used during testing.

47. Test Security Paperwork • Confirm that all seating charts have been accurately completed and contain the required information including start and stop times • Make sure you have an oath from every person involved in the administration. • Turn in original copies of: • Staff oaths • Seating Charts • Material control forms • Irregularity documentation (if applicable) • Test Hound boxed book report with tracking numbers

48. Answer Document Submissions • Do NOT submit an answer document for a student who is assessed with STAAR Alternate 2 • Do NOT submit an answer document for a student who is taking all tests online • Do NOT submit an answer document for a student who is no longer enrolled in your district at the time of testing.

49. Score Codes Not all accommodations are available on all tests.

50. Score Codes Please note that you only mark the D or DS bubble to indicate that a designated support not specifically listed was available to the student For example, student has extra time and oral administration. Designated supports must be marked, even if the student did not use it during testing. Not all accommodations are available on all tests.