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Update for Private Institutions

Update for Private Institutions. TASFAA, Fall 2012 Jane Caldwell Texas Higher Education Coordinating Board. 83rd Legislature (Spring ‘13). Session begins on second Tuesday in January Regular Session lasts 140 days

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Update for Private Institutions

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  1. Update for Private Institutions TASFAA, Fall 2012 Jane Caldwell Texas Higher Education Coordinating Board

  2. 83rd Legislature (Spring ‘13) • Session begins on second Tuesday in January • Regular Session lasts 140 days • Every program begins the session with a $0 appropriation for the next biennium. Allocations are negotiated during the Session. • When spring allocations are announced for fall 2013, they will be ESTIMATES. • Packaging based on those estimates will be done at the school’s risk. THECB 10/2012

  3. TEG Law: TX Education Code, Ch. 61, Subchapter F Rules: TX Admin Code, Title 19, Ch 22, Subchapter B THECB 10/2012

  4. TEG Eligibility – First Award • Texas resident or National Merit Finalist • Enrolled least ¾-time* • Paying more tuition than he/she would pay at a public institution • Not be receiving an athletic scholarship • Show financial need • Register for Selective Service, or be exempt • Enroll in first associate’s degree, first baccalaureate, first master’s or first doctoral degree. *fewer hours acceptable under hardship THECB 10/2012

  5. TEG Eligibility – Renewal Award • Meet basic requirements for First Award • In first year in program, meet the SAP requirements of the institutions* • In second or later year in program, meet program requirements* • 75% completion rate • Minimum overall GPA of 2.5 on a 4.0 scale • Complete a minimum of 24 hours (undergraduates) or 18 hours (graduate student *PJ can be basis for allowing award to person who fails to meet these requirements due to hardship or other good cause THECB 10/2012

  6. TEG Hardship Provisions • Each school must adopt a hardship policy, available for student view upon request Hardship conditions include, but are not limited to: • Severe illness or debilitating condition • Responsibility for caring for a sick, injured or needy person; • Less than ¾-time enrollment required to complete the degree THECB 10/2012

  7. TEG Period of Eligibility • An undergraduate’s eligibility for TEG ends as of the 5th anniversary of the start of the term in in which the student received his/her first TEG if the student is enrolled in a 4-year degree plan; on the 6th anniversary if the student is enrolled in a degree plan of more than 4 years.* • A graduate may continue to receive TEG as long as he/she is meeting program requirements. *Hardship can be the basis of an extension. THECB 10/2012

  8. TEG Award Amounts • Maximum award is the least of the following: • Student’s need • Tuition differential • Program maximum announced by CB ($3,518 in FY13), unless student has exceptional need (EFC <=$1,000), in which case maximum is $5,277. • Tuition differential = your tuition less the tuition of a comparable public institution. (CB provides calculations for comparable schools.) THECB 10/2012

  9. TEG Award Prorations • Awards must be reduced if the student is taking less than a ¾ load due to hardship. • If enrolled ½-time: max = 50% max award for semester* • If enrolled less than ½-time; max = 25% of max award for the semester* *Prorated award cannot exceed the student’s need or tuition differential for the hours taken. THECB 10/2012

  10. TEG Reports – Need Survey • Fall of each term: TEG Need Survey, used to estimate the amount of TEG the institution could award if the program were fully funded. • Fall 12 survey/instructions sent out September 24. • Results due to the CB by November 7. • New, this year! Spreadsheet used to submit student data is pre-formatted to run edits and identify errors so you can correct them before submitting your report! THECB 10/2012

  11. TEG Reports – End-of-Year Rpt. • Each spring: TEG End-of-Year Report, used to confirm that each student receiving an award met program eligibility requirements; that aggregate amounts issued are reconciled between CB and institution. • Instructions sent out @ April 20. • Reports due, certified, by June 15. • List of SSNs that do not match CBM001 reports is provided as ‘warnings.’ Must be explained in the fall when the FADS report is submitted. THECB 10/2012

  12. TEG Reports – FADB • Following fall: Financial Aid Database Report, used to report all students receiving or applying for aid during the previous year. • Net amounts issued are again reconciled between CB and institution. • SSNs that do not match CBM001 records must be explained. • FY12 reports are being accepted now. • Data must be certified by December 3. THECB 10/2012

  13. TCWS Law: TX Education Code, Ch. 56, Subchapter E Rules: TX Admin Code, Title 19, Ch 21, Subchapter M THECB 10/2012

  14. Texas College Work-Study • Eligibility requirements: • Be classified as a Texas resident • Be enrolled at least half-time • Register for Selective Service or be exempt • Show financial need • Be lawfully eligible to work in the United States • Not be receiving an athletic scholarship • Not be enrolled in a seminary or other programs leading to a license to preach for a religious sect; THECB 10/2012

  15. Texas College Work-Study • Matching requirements: • Non-profit employer must provide 25% of the student’s earnings plus other employment benefits* • For-profit employer must provide 50% of the student’s earnings plus other employment benefits *If the institution is the employer and has a federal Title III or Title V waiver from the matching requirement, the school is exempt from the matching requirement for state work-study if it provides the CB a copy of the federal waiver. THECB 10/2012

  16. Requesting Funds THECB 10/2012

  17. Requesting TEG Funds • To request TEG funds, complete the Funds Request Form and submit it to the Grants/Special Programs Office at the CB. • The CB then submits a voucher to the State Comptroller’s Office, asking for funds to be transferred to the school via EFT, and sends institution email of date/amount of EFT deposit. • Funds received by the school are disbursed to the student or applied to the student’s account within 5 working days. THECB 10/2012

  18. Receiving TCWS Funds • Institutions are issued their annual allocation of WS funds at the beginning of the state fiscal year. • The goal is to have the funds available at your campus for paying student salaries as they are earned. THECB 10/2012

  19. Transferring Funds • If you end up unable to use all your TEG or TCWS funds, you may contact our office and arrange to transfer 10% of your funds (not to exceed $10,000) to the other program. • Example: ABC university needs more work-study funds. It was allocated $1,000,000 in TEG. Since 10% of $1,000,000 is $100,000, the school can release up to $10,000 in TEG and receive that same amount in additional TCWS. THECB 10/2012

  20. Keeping in Touch THECB 10/2012

  21. G/SP Distribution List; Subscribe to the Grants and Special Programs email distribution list! It’s the best way to receive memos, announcements, and reminders of approaching deadlines. To subscribe, go to: http://lists.state.tx.us/mailman/listinfo/txgnsp-l Contact us at: Grants and Special Programs 512-427-6340 (Austin metro) 800-242-3062 (outside Austin metro) Grantinfo@thecb.state.tx.us THECB 10/2012

  22. Accessing the G/SP Website You no longer need a password to access the website. You can access it simply by going to the following link: http://www1@thecb.state.tx.us/apps/SpecialPrograms Visit this site to access recent memos, training materials, rules, Q&A’s, and program regulations THECB 10/2012

  23. Thank you! …for your help in administering these programs. Your students are fortunate to have you working on their behalf. THECB 10/2012

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