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O H I O S P E C I A L R E S P O N S E T E A M. The following power point training presentation must be viewed at unit training and/or under the supervision of an OSRT officer. Members viewing the presentation must sign an OSRT sign in sheet. The completed sign in sheet

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  1. O H I O S P E C I A L R E S P O N S E T E A M The following power point training presentation must be viewed at unit training and/or under the supervision of an OSRT officer. Members viewing the presentation must sign an OSRT sign in sheet. The completed sign in sheet signed by an officer must be submitted to the OSRT Planning (Training) Section to receive credit for the training.

  2. OHIO SPECIAL RESPONSE TEAM New Member Orientation Instruction Revised 20Mar2014

  3. OHIO SPECIAL RESPONSE TEAM • Reference: OSRT Requirement Training power point slide program prepared by Headquarters OSRT- 02Apr2014

  4. OHIO SPECIAL RESPONSE TEAM 1.0Corporation / Mission/Goal 1.1 The Ohio Special Response Team is a State of Ohio corporation. The Internal Revenue Service has assigned the organization a non-profit classification of 501(c)(3). 1.2 Mission Statement 1.2.1 The Mission Statement guides our organization as it makes decisions. It also serves to focus the group on our true purpose, making sure that all members clearly understand why we exist. 1.2.2. “The Ohio Special Response Team (OSRT), Inc.” is dedicated to providing the highest quality emergency service response teams to local, state, and federal agencies in times of crisis. Our response will be swift, sure, and professional, always displaying the utmost regard for human life and safety.” .

  5. OHIO SPECIAL RESPONSE TEAM 1.3Purpose 1.3.1The OSRT is organized exclusively for charitable, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501 (c) (3) of the Internal Revenue Code or the corresponding provision of any future United States Internal Revenue law. The specific purposes of the OSRT are: 1.3.2 To support local, State, and federal authorities in the event of a natural and/or man-made disasters or emergencies. 1.3.3 To provide assistance to the authorities relating to non-disaster situations and/or incidents. 1.3.4 To conduct training programs in subjects related to emergency response incidents and/or situations. 1.3.5 To offer educational courses to the general public relating to the mission of the organization. 1.4 Goal 1.4.1 To commit our time, energy and focus to maintaining a well-trained organization of volunteers capable of supporting civil authorities and the safety and health of the general populace with professionalism and integrity, in emergencies involving the missing/lost and/or natural/man-made disasters. Our goal is supported through our mission and purpose statements

  6. OHIO SPECIAL RESPONSE TEAM 2. Organizational Structure 2.1.1. In order to fulfill our mission, we must have an organization capable of functioning with operational precision. All members must know what their jobs are, be able to follow orders, and communicate effectively up and down the chain of command (COC). This ability is never more important than when faced with a crisis. During an emergency, all attention must be focused on accomplishing our assigned mission. There will be no time to determine how each member fits into the chain of command. The process must be ingrained into every member’s actions. 2.1.2. OSRT employs a rank structure similar to police and fire departments. Just like with the civil authorities, all orders from superior officers are to be obeyed without question. The only exception to this rule is if you are given an order that is illegal, immoral, or unsafe. It’s through this organizational style that we ensure that we can respond quickly and effectively. A strong chain of command helps us to assure that information and orders travel quickly to all members of OSRT. 2.1.3. What is the “chain of command”? The chain of command establishes a means of communication and hierarchy that enables OSRT to function quickly, without overlap of duties, and without neglecting necessary functions. Everyone in OSRT fits into the chain of command. Your assigned position in the organization determines who you report to, and who reports to you. It explains your interactions with other members of our organization. 2.1.4. As a member of the chain of command, you have certain duties and obligations.

  7. OHIO SPECIAL RESPONSE TEAM Each OSRT member reports directly to one supervisor. This method assures that information travels up and down the chain of command on a consistent basis. The chain of command makes certain that no one has multiple ‘bosses’ which can lead to confusion and mistakes. You will generally receive your orders and directives from one person. As an officer or supervisor, you will have command responsibility in the chain of command. Those with command responsibility have the duty to accept orders from superiors, and convey those orders to those under their supervision. It is critical that orders and directives be conveyed down the chain of command as they are given, with particular attention given to the “commander’s intent.” As a supervisor, you have the duty to make sure that you understand the commander’s intent and follow it to the best of your ability. The chain of command dictates that you will convey information up the chain to your direct supervisor. The member would convey that information to his/her direct superior which would normally be a team leader.

  8. OHIO SPECIAL RESPONSE TEAM It is imperative that all members are completely familiar with the chain of command, and where they fit into the organizational structure. Our ability to respond rapidly and without error will depend on our adherence to the COC. 2.2. Staff Duties 2.2.1. President (Commander) (C). The Commander is the officer in charge (OIC) of all OSRT functional units. The Commander has a Support Staff that includes the Treasurer, Secretary, Safety Officer, Liaison Officer, Information Officer, and Member Advisor. The Commander directly supervises the section chiefs in charge of each of the functional sections; Operations, Planning and Training, Logistics, Finance, and Administration.

  9. OHIO SPECIAL RESPONSE TEAM Commander Rank - Colonel Command Support Staff Rank – Officers Command Staff Logistics Section Leader Chief Operations Section Leader Chief Finance Section Leader Chief Planning/Training Section Leader Chief Administration Section Leader Chief Unit Commander Rank – Captain Technical Teams Rank – Captain/LT Unit Commander Rank – Captain Team Leader Rank – Lieutenant Team Leader Rank – Lieutenant Team Leader Rank – Lieutenant Team Leader Rank – Lieutenant Team Members Rank – Member Team Members Rank – Member Team Members Rank - Member Team Members Rank – Member Team Members Rank – Member Team Leader Rank – Lieutenant

  10. OHIO SPECIAL RESPONSE TEAM 2.2.2. Support Staff (SS). The Support Staff works directly for the Commander and assists him/her in the day-to-day business of OSRT. Duties include managing the business of the corporation and overall advisors to the Commander. Treasurer. The Treasurer will manage the day-to-day finances of the corporation. These duties include paying bills and the overall management of the checking account. The Treasurer bears fiduciary responsibility for tracking and accounting for OSRT funds. Secretary. The Secretary will have responsibility for the management of meetings and the recording and maintenance of corporate documentation. Safety Officer (SO) The OSRT Safety Officer bears the responsibility of assuring the safety of all OSRT members during planning, training, and deployment. Liaison Officer (LO) - The OSRT Liaison Officer has the responsibility to generate and maintain the necessary relationships with agencies that will interact with OSRT. Information Officer (IO) - The OSRT Information Officer will gather, interpret, and disseminate information crucial to missions, such as weather and intelligence. In addition, supervise the unit recruiting program. Member Advisor (MA). The OSRT Member Advisor will serve in a position looks out for the overall welfare of the members and is a critical member of the Support Staff.

  11. OHIO SPECIAL RESPONSE TEAM 2.2.3 Section Staff Operations Chief. - The OSRT Operations Chief has the responsibility to manage all aspects of a deployment. He/she will participate in deployment planning and has the responsibility of managing the execution of that plan. The Operations Chief may designate a subordinate officer to manage a deployment if circumstance dictates. Planning & Training Chief. The Planning and Training Chief is responsible for assuring the readiness of personnel resources. He/she must be familiar with likely OSRT responses and skills and plan and execute the training necessary to maintain readiness of response personnel. Responsible to maintain selective training records on the members. Logistics Chief. The Logistics Chief manages all aspects of OSRT resources with the exception of personnel. Logistic has the responsibility procures, stores, maintains, and disperses OSRT equipment, food, and technical resources. Finance Chief. The Finance Officer is in charge of managing the finances (grants, donations, etc.) of OSRT. The Finance Officer has the responsibility for funding, grants, and donations. Administration Chief. The Administration Chief manages all of the necessary documentation for OSRT to function reliably. He/she is responsible for personnel records, preparing orders, corporate documents, Chair the Review Board, and most other administration information.

  12. OHIO SPECIAL RESPONSE TEAM 2.2.4. Technical Support Group Technical Support Director -The Technical Support Director will direct and plan the activities of all technical teams including canine teams, Dive Recovery, Communications Specialist, and aviation unit. Technical Team Supervisor - Technical Team Specialists are officers with unique skills that deliver services in situations where their training is needed. These may include canine teams, Dive Recovery, Communications Specialist, and others as appropriate. 2.2.5 Unit Command Unit Commander (UC) Rank – Captain. The Unit Commander will direct and plan the activities of multiple teams/squads. Assistant Unit Commander (AUC) Rank – Lieutenant. The Assistant Commander is responsible for executing plans and works very closely with the Unit Commander. Unit Supply (US) Rank – Sergeant. The Unit Supply member will maintain and store unit equipment and supplies. Unit Administration Clerk (UAC) – Sergeant. The Unit Administration Clerk bears responsibility for creating and maintaining records necessary for tracking unit training and certifications. Additionally, the UAC will supply certification packets to the managing agency during an event.

  13. OHIO SPECIAL RESPONSE TEAM 2.2.6. Team Team Leader (TL) Rank – Lieutenant. The Team Leader commands and plans the activities for a team of eight (8) OSRT members with a diverse, but comprehensive set of skills. Team Sergeant (TS) Rank – Sergeant. The Team Sergeant executes the plans of the squad and works very closely with the Team Leader. Team Members – completes the staffing of the team.

  14. OHIO SPECIAL RESPONSE TEAM 3.0 Courtesies Within /Outside The unit 3.1. While professional appearance displays our professionalism to civilians outside of our ranks, OSRT courtesies do the same for those inside OSRT ranks and to those in agencies we will work with. We do not intend to be a rigid organization like the military. However, there are some courtesies that when employed, contribute to our professional image, and convey respect to supervisors, members of liaison organizations, and all members of OSRT. You will be provided with training to familiarize yourself with these courtesies. Basic Courtesies: * Be polite. * Don’t use inappropriate language. * Respect the chain of command. * Allow others to speak – be a good listener.

  15. OHIO SPECIAL RESPONSE TEAM 4.0. Safety and Risk Assessment 4.1. “Thou shall do no harm”, a quote from NASAR and other training manuals. What does it mean? When OSRT accepts a mission it is legally and morally responsible to do no harm. This means that we shall not accomplish our mission by harming our clients/victims any further than any injuries they have already sustained, nor shall we harm any members of OSRT while on the mission. 4.2. How does the OSRT strive to insure that “WE do no harm!”? By following basic guidelines and acceptable standards such as; 4.2.1. Will accept no mission that we are not sufficiently trained to do so. 4.2.2. Will accept no mission that we are not adequately equipped for, in both personal and organizational equipment. 4.2.3. Will accept no mission that we have not practiced for.

  16. OHIO SPECIAL RESPONSE TEAM 4.3. How does OSRT do this? We train and train again and again – to the established standards, running practice exercises with our teams and with other units and organizations. We also will have the necessary equipment on hand, to perform a particular mission or we will not accept that mission. Once we accept a mission it is our responsibility to carry out that mission to completion or relieved by proper authority. 4.4. Whose responsibility is it to accept a mission? Only OSRT headquarters can accept a mission and activate team(s) to accomplish that mission. To accept a mission and activate a team(s) OSRT headquarters will make the decision as to whether we are trained, have practiced, and have the equipment to perform such request for missions. Ultimately the President of OSRT will be the final say, based upon information provided by the staff, to accept or decline a request for a mission from civil authorities. NO ONE else will accept or decline a mission.

  17. OHIO SPECIAL RESPONSE TEAM 4.4.1 We do not self-deploy – meaning we don’t go to an event without being requested by proper civil authority. 4.5. How do individual members of OSRT insure that “they do no harm!”? Every member of OSRT has the responsibility to “do no harm.” They shall do this by using what is commonly called “common sense” and good judgment such as; 4.5.1. Take every class and practices that are offered and required by the Training Section. 4.5.2. The Training Section along with your assigned Unit or Section will keep track of your training accomplished and no member or team will be deployed on a mission unless the Training Section certifies that that the required training has been completed for that particular mission. 4.5.3. Keep your gear (pack) ready to go at a moments notice, with the appropriate clothing for the season. 4.5.4. Let your supervisor know of any current illnesses or medical problems that you may have that may prevent you from deploying. If you are taking any prescription medication please advise your supervisor of type and requirements for the medication. 4.5.5. Keep your medical and locator card at OSRT headquarters up-to-date by informing your supervisor - submit changes to OSRT headquarters. This information is vital, such as; person to notify in case of injury, current mediations, and current contact numbers.

  18. OHIO SPECIAL RESPONSE TEAM 4.5.6. Insure that you use all Personal Protective Equipment (PPE) needed or required. 4.5.7. Dress appropriately for the season. 4.5.8. Carry a personal 1st aid kit whenever in the field, whether in training or an actual mission. Your supervisor will assist you in preparing the 1st Aid Kit. Never attempt 1st aid unless you have trained to do so for that particular injury. 4.5.9 The OSRT insurance carrier requires annual inspection of each member’s private owned vehicle POV). This inspection is mandatory since you have insurance coverage in traveling to and from an OSRT event. The inspection must be documented on appropriate insurance forms. The organizational Safety Officer maintains records of the POV inspections. 4.5.10. Drink lots of water whenever in the field, regardless of the season. You can suffer from the effects of dehydration, even in the winter. 4.5.11. Teams will carry maps of the area of operation of a training exercise or mission. 4.5.12. If you see something being done that could cause injury, say something, stop it, and or report it to your supervisor can stop it. 4.5.13. This list is not meant to be all inclusive but is just a starter list. You and your team will train and part of that training will be safety.

  19. OHIO SPECIAL RESPONSE TEAM 4.6. To guide you in functioning safely and effectively refer to your team’s copy of the OSRT Health and Safety Manual. Anyone can obtain a copy by emailing the Safety Officer. The Safety Program is built on the principle of accident prevention. Several safety related training courses are provided to prepare the member for a potential hazardous environment. 4.6.1 The OSRT Safety Program is built around the principle of accident prevention. 4.7. The Training Section will schedule safety classes, through the Safety Officer, on a regular basis, and these classes are mandatory. Your supervisor will also schedule safety briefs prior to any field training or mission. Anyone who misses a safety brief will not be allowed on that training event or mission. 4.7.1 The Operations Section and your supervisor will insure that a Risk Assessment has been done prior to any undertaking a mission (tasking) or field training event. This is a form that must be on file and approved by the Safety Officer / Operations Section Chief at OSRT headquarters. The Safety Officer / Operations Section Chief will monitor all training for safety compliance and he will shut down, or deny permission for that training if he deems the risk or safety too high. All possible safety concerns out of the normal the Operations Section Chief will consult with the Safety Officer. 4.8. If you have any health or safety questions do not hesitate in asking your supervisor or the Safety Officer.

  20. OHIO SPECIAL RESPONSE TEAM 5.0. Appearance and Uniform 5.1. Because OSRT is an organization comprised of professionals, it is important that we look the part. Our ability to do this will depend on two functions. 5.1.1. Appearance of individual team members. 5.1.2. Appearance and function of the unit. 5.2. Each member will comply with the appearance standards outlined in the OSRT Uniform and Grooming Standards manual. If you examine any police department or fire department, you’ll see that professional image is important. Communities and organizations that we serve will expect that we present a professional appearance that mirrors those organizations. Each team member’s appearance contributes to the first impression of OSRT. If OSRT is seen as a unit whose members value a sharp image, it will also be seen as an organization that takes missions seriously. 5.3. Uniforms must be pressed, clean, and conform to the standards set down by the OSRT Uniform and Grooming Standards manual. The uniform is one of our common bonds. We must all look sharp for the unit to look professional. An information sheet is available on where to purchase the uniform and accessories. 5.3.1 Only authorized insignias may be attached to the uniform. 5.4. Just like individual appearance, appearance and functioning of each unit/team contributes to our professional image.

  21. OHIO SPECIAL RESPONSE TEAM 6.0. Administrative 6.1. The Administration Section manages all of the necessary documentation for OSRT to function reliably. The Section is responsible for personnel records, preparing orders, corporate documents, recruiting, and most other administration function. 6.1.1. The Administration Section Chief is responsible for the accuracy, maintenance, publications, and dissemination of all Administration Manual(s) and all other directives. Maintaining and disseminating as necessary, a master list of all OSRT Forms. Periodically publish a new version of the Administration Manual(s) which incorporate all prior changes. 6.1.2. The Personnel/Records Director: Maintain OSRT organizational file, Maintain member’s personnel records, publishes OSRT orders as directed by the Commander. 6.1.3. The Time/Billing Clerk is responsible for personnel and equipment time recording, financial matters pertaining to Vendor contracts, leases, and fiscal agreements. Financial concerns resulting from property damage, member injuries, or fatalities at the incident. 6.2. Membership Review – Section Chiefs/Unit Commanders 6.2.1. All new applicants must be interviewed prior to processing their application for membership. This gives the applicant and the unit representative to discuss membership in the organization.

  22. OHIO SPECIAL RESPONSE TEAM 6.2.2. Upon completion of the interview process all applicants will be informed that they will receive a letter of Acceptance or Non-Acceptance. 6.3. On acceptance the new member will be issued a Personal Identification Number (PIN). Henceforth all members’ records will have the member’s names and assigned PIN. Social security numbers are not utilized within the organization. 6.3.1. K-9 members need to complete a canine information form for all K-9's they intend to use. Each K-9 will be issued a PIN. K-9 PIN will be the handlers PIN with an alpha designator. Example - K-9 Handler Arnold PIN 100 - K-9 Bruce 100a 6.3.2. Members Personal Identification Number (PIN) will be placed on the OSRT Identification Cards/ Badge's and will appear on all correspondence pertaining to member. 6.4. OSRT Publications 6.4.1. Publications numbering will be accomplished by each Section using the following numerical code system. 10.000 Headquarters 20.000 Operations 30.000 Administration 40.000 Planning/Training 50.000 Logistics 60.000 Finance 70.000 Technical Support

  23. OHIO SPECIAL RESPONSE TEAM 6.5. Forms numbering: 6.5.1. Each Section will develop and maintain a file of necessary forms for operation. Units should also maintain a set of forms for operation. No field unit will develop and/or issue directives or forms. 6.5.2. Form numbers will be prefixed by the Section numerical code. 6.5.3. A master forms file will be maintained by the Administration Section. 6.6. Table of Organization (TO) 6.6.1. The OSRT Table of Organization will be identified by a paragraph number corresponding to the numerical code. Headquarters Section - TO Paragraph number 10 Operations Section - TO Paragraph number 20 Administration Section - TO Paragraph number 30 6.6.2 Position numbers within the Section will be identified by a Line number starting with 01 - being the Section Chief. Section Chief - TO Line number 01 Personnel/Records Director - TO Line number 02 6.6.3 Every member is assigned a number position on the T.O.

  24. OHIO SPECIAL RESPONSE TEAM 6.7. Order’s Categories 6.7.1. Orders will be published in the following eight (8) categories: PO - Permanent Order assigning a new member to the organization including their Personal Identification Number (PIN). CM - Competent Membership TO - Assignment/reassignment- authorized Rank/position within OSRT Table of Organization. ST - Special Qualification Tabs (insignias/pins) to be worn on the uniform. AC - Awards and Certificates of Recognition MO - Individual or Unit Mobilization DMO -Individual or Unit Demobilization LV - Personal - Medical Leave or leave for other reasons. LT – Letter of termination – releasing a member from the unit.

  25. OHIO SPECIAL RESPONSE TEAM 6.7.2. Orders will be identified by category prefix - month - order number consecutive for that month and the last two numerals of the year order is published. Example – Category-- month --order number-- year PO 01-01-09 Permanent Order January - 1st order- 2009 RO 10-12-09 Rank Order October - 12th order-2009 6.8. Personal/Medical Records Jacket (PMRJ) 6.8.1. The Administration Section will prepare on all members a PMRJ to be kept by the OSRT Headquarters. 6.8.2. All documents filed on the authority of this policy are the property of the OSRT. Once filed, these documents will not be removed. 6.8.3. Custodians will protect records from loss, destruction, or unauthorized disclosure. Storage locations will be locked. 6.8.4. Data in PMRJ will be classified as "CONFIDENTIAL" whether it bears special markings or not. 6.8.5. Members may view and be given copies of documents in records relating to them on written request.

  26. OHIO SPECIAL RESPONSE TEAM 6.8.6. Members may authorize, in writing, an agent to view and receive copies of documents kept in their PMRJ. 6.8.7. Records and information will be released to persons performing routine records maintenance, processing personnel actions, and performing personnel management functions. Custodians must assure records are not released to unauthorized persons or activities. 6.9. Termination of Membership as a result of disciplinary measures or not paying required annual dues ($). 6.9.1. Expulsion will be reserved for confirmed serious breaches of discredit to the organization or serious violation of OSRT rules, regulations, or procedures. 6.9.2. The Training Officer may commence termination of membership procedures by notification to the Executive Committee of a member showing neither interest in the activities of the OSRT nor significant activity within the organization over a period of one year or has failed to acquire certification or maintain recertification standards as set forth in the OSRT manuals.

  27. OHIO SPECIAL RESPONSE TEAM 6.10. Training/Time records 6.10.1 Each Section and Unit will be responsible for time accounting of its section by submitting an OSRT Form 40-15, Time Sheet. 6.10.2 The time sheet will be submitted to the Operations Chief at the end of each month for documentation purposes. The time sheets will be correlated into a monthly report for the purpose of the grant writing application process – training time can be utilized as in kind hours (dollars). The time sheets will also be utilized reporting training hours to government agencies and for Mountain Rescue Association’s annual report. 6.10.3 Each Section and Unit will be responsible for submitting their training reports of its section and unit by submitting an OSRT Form 40-4, Unit Training Report to the Operations Chief. 6.10.4 The unit training report will be submitted to the Operations Chief at the end of each month for documentation purposes. The time sheets will be correlated into a monthly report for the purpose of evaluating training accomplished/training requirements. Report will be provided to the Commander. The records will be verified against the master training records for auditing purposes.

  28. OHIO SPECIAL RESPONSE TEAM 7.0. Formations 7.1. Members standing in a structured formation provide a visual image of how OSRT view itself through the eyes of an observer. If members can quickly move into a structured formation communicates to the observer that OSRT is highly trained and know how to get the job done. Formations along with the uniform will leave a favorable impression on any observer. Remember it’s the first impression that counts and will be the lasting impression. Job knowledge and skills will mean little, if we fail to make a favorable first impression. 7.2. Most large law enforcement and fire departments of any size conducts formations. Formations are used for a variety of reasons. 7.2.1. Facilitates taking roll or head count – determining the location of all members. 7.2.2. Announcing important information. 7.2.3. Present awards and to honor the U.S. flag. 7.2.4. Members identify with their Unit.

  29. OHIO SPECIAL RESPONSE TEAM 7.3. Your Commander will explain how to participate in a structural formation. 7.4. There are several functions that you must be aware of when in a formation. 7.4.1. Dress – left or right mean to align yourself with the member next to you. 7.4.2. Cover – align yourself with the member in front of you. 7.4.3. Attention – means stand straight – feet together/arms at your side and no talking/smoking and hats must be on. 7.4.4. At Ease – relax – may talk but not leave the formation. 7.5.5. The Unit commander will be standing in front of your unit. 7.5.6. A formation is organized in rows and columns.

  30. OHIO SPECIAL RESPONSE TEAM 8.0. Equal Employment and Workplace Environment 8.1. It is the policy of OSRT to promote a productive work environment. This organization will not tolerate, condone, or allow verbal or physical conduct by any member or, to the extent possible, non-member, that harasses, disrupts, or interferes with performance or that creates an intimidating, offensive, or hostile environment. 8.2. Members are individually responsible for refraining from engaging in harassing or offensive conduct and are encouraged to report harassing or offensive incidents. Each commander/supervisor has a responsibility to keep the unit free of any form of harassment. In particular, no commander/supervisor is to threaten or insinuate, either explicitly or implicitly, that member’s refusal or willingness to submit to sexual advances will affect a member’s term or conditions of membership in any way. In the near future an information sheet is available that outlines OSRT policy on this subject – please read and sign and date the sheet. 8.3 A Drug and Alcohol Policy will be release in the near future.


  32. OHIO SPECIAL RESPONSE TEAM 9.0. Training 9.1. OSRT is capable of responding to a wide variety of events that include natural and man-made disasters, search and rescue, and many others. In order to provide the necessary skills for these events, members will be trained in many disciplines. Listed in the matrix are general areas of training and the list isn’t all inclusive. Your unit commander can explain the training requirements in more detail. Definitions for these skills are found in Appendix A. 9.2. There are technical teams trained in specialty operations such as dive teams, canine handlers, swift water operations, Spanish language, SARTECH I (Advance Search & Rescue), and Incident Command Management. 9.3. Not all OSRT members will be trained in all disciplines. There will be physical limitations that preclude some types of training for some members. There are also limitations on the number of members needing certain skills. Your supervisor will work with each team to determine necessary team skills and how they apply to you. 9.3.1. Members may request training beyond what is required for their team. These requests will be considered on an individual basis and should be discussed with your supervisor. The complete lists of training opportunities are contained in the OSRT Training Manual, along with a schedule of training opportunities.

  33. OHIO SPECIAL RESPONSE TEAM 9.4. The Training Officer has responsibility for determining training needs and providing training opportunities. The necessary skills are determined from the most-likely events OSRT would respond to. In Ohio, some of our top priorities will be responding to lost person incidents, floods, and storms. 9.5. As a member, you have the responsibility to secure the training needed to fulfill your team role. Only when each team can provide the minimum number of people with required skills can we reach our full potential. As our skills increase in number and type, we will become a more valuable resource to the organizations that require our assistance. 9.6. Training is important, but OSRT members must be competent in each of their skills. Civil authorities may require that each member of a response team be able to show proof of current training conducted by a person certified to train in that skill. On entering the training program you will be issued an OSRT Team Member Log Book. Your commander will explain how to utilize the Log book. The Log Book should be with you on all OSRT activities. On occasions you may be requested to show your Log Book to an OSRT officer 9.7. It is only through training that we can deliver the value that we promise and is expected of us. You will see that training, and retraining, is a high priority for OSRT. Just like any other first-response organization, we must always be ready to respond to an emergency, and our training must always be current. Training may someday save your life, and enable you to save the lives of others.

  34. OHIO SPECIAL RESPONSE TEAM 9.8. As a new member, you will receive the initial training you need to be a valuable member of OSRT. It is your obligation to secure the training you need, and keep it current. Guidance will be provided to you through your supervisor. Further information about the Training Program will be provided to you during your orientation training. 9.9 On entering the OSRT training program you will be asked to sign an agreement to deploy within Ohio on an approved OSRT event/incident. Signing this agreement means that you will complete the required training program within a 2 years’ time frame. Most new members can complete the program in a little over a year. 9.10 You must attend the annual field training exercise (FTX) in accordance with OSRT Policy. Normally the FTX will be 3 to 4 days in duration. If you are unable to attend every year then you must attend at least every other year. Missing a FTX can possibly contribute to not completing your training on schedule. Many significant training courses are offered at the annual FTX.

  35. OHIO SPECIAL RESPONSE TEAM 10.0 Equipment – Organizational and Personnel 10.1. Equipment falls into two broad categories – organizational and personal. Both are important to the operation of the unit. Without equipment the OSRT cannot undertake a real world tasking. 10.2.1. Organizational Equipment. The Logistic Section has the duty to manage all organization equipment. Logistic has the responsibility to determine what to order, storage, issue, and maintenance of the equipment. Normally this equipment is only issued for training and real world tasking and then turned back into Logistic. However, there are selected equipment that be issued for long term. Details of the Logistics Section are found in the Logistics Manual. Selective organizational equipment may be issued to a Unit for storage at their location. This would be done to expedite the deployment in a real world tasking. Some organizational equipment may be issued to each member. The equipment would be turned back into Logistic, if the member were to leave the organization. Organizational equipment must be protected and not damaged. You may be held accountable financially for any lost or damaged equipment. In driving an OSRT vehicle – the fluids and overall condition must be checked before driving the vehicle and obey traffic laws.

  36. OHIO SPECIAL RESPONSE TEAM The OSRT truck and trailer is equipped with organizational equipment that may be needed at an event/incident. 10.2.2. Personal equipment is in the possession of the individual member. Normally each member will be responsible to purchase the equipment reference in Policy 10-19 Standardize Pack. Do not purchase any equipment before consulting with your commander. Your commander will review Policy 10-19 with you and make recommendations on equipment.

  37. OHIO SPECIAL RESPONSE TEAM 11.0. OSRT Confidentiality and Ethics 11.1. OSRT ethics serve as an umbrella underneath which rests everything we do. They are our “code of honor.” Members have a duty to act with the highest standards of conduct at all times, both on-duty and off. As OSRT, we present an image to other agencies and the community-at-large. In order to garner and maintain the respect we deserve, we must earn the trust and acceptance of those we serve. Nothing is more important in earning that respect than our standard of ethics. We must be above reproach. Honesty, transparency, selflessness, courage, and professionalism must be built in to all of our actions. Only, if every member embraces this code will we portray the image we need to be successful. 11.2. Along with Ethics goes Confidentially. You must hold in the strictest confidence any information obtained through any observations, review of the records, heard during conversation, or otherwise during responses or other form of assistance to victims or clients. 11.3 You will be given an information sheet on OSRT Confidentially and Ethics policy – please read the policy and then sign and date the sheet.

  38. OHIO SPECIAL RESPONSE TEAM 12.0. Operations -Deployments 12.1. What happens when OSRT is asked to respond to an event/incident? 12.1.1. Event Initiation. A chain of events is set into motion – a chain of events that is well-rehearsed and structured to allow OSRT to respond quickly and efficiently. First, a requesting agency will call our commander or designee to request OSRT involvement. At this point, OSRT will procure any and all information that is available to help us to plan our response. We will need to know things like location and type of event, type of skills required, timetables, point of contact, etc. All of this information is recorded by OSRT so that planning can begin. Normally the Operations Chief will manage the deployment. Considerations will be given to the types of skills necessary, numbers of resources necessary (people, equipment, and information), communications, transportation, logistics, geographical location, and administrative requirements. The Operations Chief will be assisted by the Safety Officer, Logistics Chief, Training Chief, and Administration Chief. In most cases, an initial rapid plan will be constructed, then refined and modified as time permits. The Commander oversees this planning.

  39. OHIO SPECIAL RESPONSE TEAM Once an initial plan is in place, communications are set into motion. Depending on what response is needed, the Operations Chief contacts the commander of the unit in nearest proximity to the event. In turn, the Unit Commander will initiate call(s) to appropriate Team Leaders/Members. Team Leaders then initiate the communications call chain to notify team members of the event. Teams will rotate in and out of readiness status, so the team ‘on call’ will be contacted to respond. Available number of members to respond will be relayed back to the Operations Section Chief. 12.1.2. Execute Response. Response to the incident may be at multiple levels. A simple local search and rescue for one individual may require only one team with the team leader in command. Larger incidents, high-profile cases, or incidents in a politically or emotionally-charged climate may result in many members of the command staff responding. In large incidents, the Safety Officer may be present to take charge of all safety concerns. The Liaison Officer may be on-site to coordinate with the managing agency and other responding agencies. The Information Officer may respond to gather, interpret, and disseminate information helpful to the mission. In the absents of a Safety Officer, the senior OSRT Officer will perform this duty or delegate the task to another OSRT Officer on location. In certain situations, events may require specialty services. The Operations Chief may call in divers (Dive Recovery), canine teams, amateur radio teams, or any other OSRT technical resource that is needed.

  40. OHIO SPECIAL RESPONSE TEAM Members responding to an incident must first check in with their supervisor at the event site. The supervisor will maintain a roster of responding personnel and check in with the senior OSRT Officer on location. Until checked in, teams will not be authorized to deploy. Members must remember to bring their personal equipment packs. The senior OSRT Officer will turn in a report to the Incident Commander on OSRT assets (members/equipment) on location. The managing agency will deliver a briefing to the officer in charge (OIC) for OSRT. The OIC will then brief subordinates and issue mission orders. At this point, equipment will be issued (if necessary). Generally, mission shifts will be no more than 6 hours of continuous duty. For this reason, multiple teams may be requested to cover situations that require multiple shifts. Members must remember that at all times, and especially during a mission, the chain of command is in effect. You will receive information from your supervisor, and any information that you possess, must be delivered to your supervisor so that it can reach the command level. It is important to document your actions during a mission. Documentation will help you to recall events at a later date if needed. Understand and agree to hold in the strictest confidence any information obtained through observations, review of the records, heard during conversation or otherwise during responses or other form of assistance to victims or clients.

  41. OHIO SPECIAL RESPONSE TEAM At some point, the event will be concluded and OSRT will stand down. This must be done according to plans developed by senior OSRT officer on location and/or the Operations Chief. It is vital that OSRT not stop our mission until ordered to do so, nor continue our mission when it has been terminated. It is equally important that all personnel, equipment, and other resources be properly withdrawn from the incident site. Only after a team/individual has officially checked out will they be permitted to leave the event. 12.1.3. Post Event Actions. As soon as possible after an OSRT response (ideally immediately), OSRT will perform an After Action Review (AAR). This process is an important part of becoming better at what we do. During the AAR, all responding members will determine what was done well, and what should be changed for the better. Your commander will explain how an AAR is prepared. Information documented during the AAR process may also be used as evidence and supporting documentation at some point after the incident. It is important that everything is recorded as soon as possible. Memory fades exponentially with time, and seemingly small details may become very important after-the-fact. The document produced through this process is called an After Action Report, and is drafted by the team commander and forwarded to the Operations Section.

  42. OHIO SPECIAL RESPONSE TEAM This overview of deployment is just an introduction to what you might expect. You will receive further training detailing how the unit deploys during an incident. Deployments are documented to a greater level of detail in the Operations Manual. In documenting a deployment the following must be utilized OSRT, Incident Command System (ICS), SAR, and Pennsylvania SAR forms. Your Unit Commander will review the deployment forms with you and overview on how the forms are utilized. 12.2 You must obey all traffic laws when driving to an event/incident.

  43. OHIO SPECIAL RESPONSE TEAM 13.0. Finances – funds 13.1. Just like in your personal life it takes funds to pay the bills and to purchase goods. There are day-to-day operating expenses of the unit that must be paid. The telephone, insurance, vehicles maintenance and licenses, equipment repair, and office supplies are just a few of the expenses that must be paid. There is the need for organizational equipment and for specialized personal gear. Further more we must be able to sustain ourselves in the field for a reasonable period of time. It’s readily apparent that without funds the unit ceases operation. 13.2. Fund Raising. To sustain ourselves required that we must raise the necessary funds. There are several methods for raising funds most of which necessitates the active participation of all members. It’s only fair since every member derives benefits from the funds that each member in turn contributes in the effort to raise funds. Basically fund raising can be divided into two categories - discretionary and non-discretionary funds. 13.2.1. Discretionary funds can be used to pay the day-to-day expenses to operate the unit. There are three methods for generating these funds. Members – even through members pay dues it doesn’t cover the operating costs of the unit. Without other fund raising activities each member would have to contribute out of pocket $200.00 + annually to sustain the operation of the unit.

  44. OHIO SPECIAL RESPONSE TEAM Service projects. There are basically two types of service projects – funds are received and the other entails a service being provided to the unit. Funds are received. These are fund raising events in which a business contracts with us for a service and in return donates funds to the unit. Normally these events are excellent ways to raise funds that can be used to pay the operating costs. Service provided to the unit. In this case we provide a service an in-turn the unit receives some type of benefit. An example of this would be the use of Hidden Hollow Camp – for the members performing work days the unit receives the use of the Camp at a reduced cost. Donations. These are funds or equipment that an individual or business might donate to the unit. A member may donate funds and/or equipment to the unit. In other instances it may be a business or an individual that makes a donation. Donations can be deducted on tax returns since the unit has a classification with the internal revenue of 501 c (3). Self-help Projects – These are events that OSRT conducts to raise funds. Usually these events require that members volunteer to support the activity. Frequently these projects involve: Food vending booth at community’s events.

  45. OHIO SPECIAL RESPONSE TEAM Performing a service at a profit making business. 13.2.2. Non-discretionary funds are normally grants given for a specific purpose and can’t be used to pay operating expenses. Grants are great for getting equipment and other gear and funding training. Applying for grants can be time consuming. Usually the applications involved many pages and must be prepared in detail. It takes a person trained in grant writing to understand how to prepare the documentation. Grants are not a sure bet – just because we apply for a specific grant doesn’t assure us will be approved for the funds. Grants may be from a particular level of a government, business, or from a private source. . 13.3. We use a combination of all the above in order to financially support the unit. 3.2.2. Non-discretionary funds are normally grants given for a specific purpose and can’t be used to pay operating expenses. Grants are great for getting equipment and other gear and funding training. Applying for grants can be time consuming. Usually the applications involved many pages and must be prepared in detail. It takes a person trained in grant writing to understand how to prepare the documentation. Grants are not a sure bet – just because we apply for a specific grant doesn’t assure us will be approved for the funds. Grants may be from a particular level of a government, business, or from a private source. . 13.3. We use a combination of all the above in order to financially support the unit.

  46. OHIO SPECIAL RESPONSE TEAM 14.0. OSRT, You, and the Law 14.1. As a member of OSRT, you have rights and obligations. Your rights protect you in the performance of your duty. Laws such as the Good Samaritan Law provide for your protection when you render assistance to someone in need. 14.2. As a trained emergency service provider, you also have obligations to those you serve. For instance, anyone rendering service to an injured person must perform up to the level and standards of your training and the medical protocol of OSRT. For this reason, it is important that all members keep their training current. 14.3. These rights must be protected so that you are protected. Because there are multiple laws that concern OSRT members, you will be trained so that you understand your rights, and your obligations in the performance of your duty. 14.4 There are several laws that protect the OSRT volunteer. These laws have been designed to work only while the volunteer is functioning under an order or direction from a person of authority and within the scope and practice of their level of training. The following is a brief summary of those laws.

  47. OHIO SPECIAL RESPONSE TEAM 14.4.1. Ohio Revised Code (ORC) 5502.30 Emergency Volunteer Summary: Any “Authorized” person acting in good faith… is not liable for any injury to or death of persons or damage to property as the result thereof during training periods, test periods, practice periods, or other emergency management operations, or false alerts, as well as during any hazard, actual or imminent, and subsequent to the same except in cases of willful misconduct. 14.4.2 ORC 2305.23 Good Samaritan Law Summary: No person shall be liable in civil damages for administering emergency care or treatment at the scene of an emergency outside of a hospital, doctor’s office, or other place having proper medical equipment, for acts performed at the scene of such emergency, unless such acts constitute willful or wanton misconduct. 14.4.3 42 U.S.C.S. § 14501 Federal Volunteer Protection Act Summary: In response to a steady decrease in volunteerism, Congress enacted the Federal Volunteer Protection Act (VPA or Act) to provide immunity for volunteers. As federal legislation, the VPA pre-empts less protective state laws.

  48. OHIO SPECIAL RESPONSE TEAM 14.4.4. ORC 121.404 Ohio Community Service Council (Ohio Citizen Corps) Cooperation in establishing system for emergency volunteers Summary: A registered volunteer is not liable in damages to any person or government entity in tort or other civil action, including an action upon a medical, dental, chiropractic, optometric, or other health-related claim or veterinary claim, for injury, death, or loss to person or property that may arise from an act or omission of that volunteer. 14.4.5. Ohio Responds Volunteer Registry – This is a volunteer registry maintained by Ohio State. Each member must register in the data base. In selected circumstances some liability coverage is provided to individuals in the data base. For the liability to be effect requires that we post on the internet our training. 14.4.6. If you are deployed on a mission that may require entering private property several things must take place. You are not authorized to enter private property: Without express consent of the owners. Preferably in writing. The senior OSRT officer will handle any issues with private property through the Incident Commander.

  49. OHIO SPECIAL RESPONSE TEAM Unless directed by the Incident Commander and/or civil authorities. 14.5 Vicarious liability - refers to liability for the negligent or criminal acts of another person that is assigned to someone by law. Vicarious liability exists when liability is attributed to a person who has control over or responsibility for another who negligently causes an injury or otherwise would be liable. Whenever an agency relationship exists, the principal is responsible for the agent's action 15.0. Insurance and Workers’ Compensation. 15.1. Insurance - a policy carried by OSRT. Basically the unit cannot function without insurance. The State mandates liability insurance on the vehicles. Protect must be provided to cover the investment in property (equipment) by having insurance. Then there is the need for insurance to protect members from liability. The members themselves must be covered during official OSRT activities in the event of an injury or illness. 15.1.1. OSRT Insurance. Since Workers’ Compensation does not cover OSRT vehicles, members liability, equipment, training, medical, and deployments means that the unit must have insurance. Insurance as you know can be costly but nevertheless necessary to the operation of OSRT. 15.1.2. Medical coverage when on official OSRT activity.

  50. OHIO SPECIAL RESPONSE TEAM The insurance provides medical coverage for schedule training drills and exercises. Scheduled means that the event must be on the training matrix published by the Training Section. If there is a need to add a training event for some reason at the last minute will necessitate the approval of the Executive Committee. Attendance must be recoded and reported to the Administrative Section with a copy to the Training Section. Traveling from and to your home on an official OSRT event will be covered by the insurance. This means you must be on the most direct route to and from home. A deployment approved by the OSRT President or representative. The deployment isn’t related to any action by local, State, or federal government. Procedures in the Deployment Instruction and Operations Manual must be followed for all deployments. 15.1.3. Liability coverage provides protection to members from claims by the general public. 15.1.4. Organizational Equipment coverage. This part provides coverage on organizational equipment that is lost or stolen. The OSRT insurance does not cover personal equipment.

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