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Reforms to APEC Project Selection Process Andrey Plam APEC Secretariat

33rd APEC Transportation Working Group Tokyo, Japan October 10-14 2010. Reforms to APEC Project Selection Process Andrey Plam APEC Secretariat. JAPAN 2010. 33rd APEC Transportation Working Group, Tokyo, Japan, October 10-14 2010. NEW APPROACH TO PROJECT SELECTION

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Reforms to APEC Project Selection Process Andrey Plam APEC Secretariat

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  1. 33rd APEC Transportation Working Group Tokyo, Japan October 10-14 2010 Reforms to APEC Project Selection Process Andrey Plam APEC Secretariat

  2. JAPAN 2010 33rd APEC Transportation Working Group, Tokyo, Japan, October 10-14 2010 • NEW APPROACH TO PROJECT SELECTION • BMC has agreed to trial a new approach to proposal selection for Session 2 • Objective: Introduce Concept Notes as a tool to de-link priority & quality. Projects then selected on the basis of importance, not how well they are designed

  3. JAPAN 2010 33rd APEC Transportation Working Group, Tokyo, Japan, October 10-14 2010 • NEW APPROACH TO PROJECT SELECTION • Proponent submits Concept Notes • Fora prioritizes  Committees categorizes & prioritizes  PDMs decide (if needed) • BMC grants in-principle approval • Proponent develops full proposal, with support from Secretariat • Secretariat assesses quality • If quality is satisfactory  BMC approval • Proceed to implementation

  4. JAPAN 2010 33rd APEC Transportation Working Group, Tokyo, Japan, October 10-14 2010 NEW APPROACH TO PROJECT SELECTION • BMC reviewed the project selection trial used in session 2. Members agreed it largely met BMC’s key reform objectives, especially of selecting the most relevant projects to fund. • Based on the trial, members agreed to adopt an approach that: • selects concepts based on priority; & • approves projects based on quality

  5. JAPAN 2010 33rd APEC Transportation Working Group, Tokyo, Japan, October 10-14 2010 NEW APPROACH TO PROJECT SELECTION • Committees to : • Prioritise all Concept Notes from 1 – n • E.g. if SCE and its sub-fora submit a total of 40 CN’s, each committee member must prioritize them in order from 1-40. • Final priority calculated by average

  6. JAPAN 2010 33rd APEC Transportation Working Group, Tokyo, Japan, October 10-14 2010 NEW APPROACH TO PROJECT SELECTION  Categorize all Concept Notes according to APEC-wide Funding Criteria ranks • Each committee member categorizes Concept Notes for their group: • Rank 1: Essential to REI & free and open trade • Rank 2: Supports REI & free and open trade • Rank 3 Supports other Ministerial & Leader priorities • Rank 4: Lower priority cooperation • Final category calculated by average

  7. JAPAN 2010 33rd APEC Transportation Working Group, Tokyo, Japan, October 10-14 2010 NEW APPROACH TO PROJECT SELECTION After prioritization & categorization, the Secretariat: • Combines CN priorities from all committees / SFOM and separates them by Fund (or sub-fund) • Separates CN’s into Categories Rank 1/2/3/4), with Rank 1 being first to be funded • If any Fund cannot cover all CN applications, the Principal Decision Maker decides an APEC-wide priority order (while maintaining the priority of committees, e.g. project prioritized as #2 by SCE cannot be selected over SCE priority #1)

  8. JAPAN 2010 33rd APEC Transportation Working Group, Tokyo, Japan, October 10-14 2010 NEW APPROACH TO PROJECT SELECTION After BMC approves in-principle highest priority Concept Notes within funding availability: • Proponents with in-principle approval invited to complete full proposal form • Full proposal endorsed & QAF done by fora • Secretariat finds proposal ‘satisfactory’ quality • Secretariat recommends to BMC that the project can commence

  9. JAPAN 2010 33rd APEC Transportation Working Group, Tokyo, Japan, October 10-14 2010 NEW APPROACH TO PROJECT SELECTION • Projects are to be completed within two financial years • Projects are to be implemented in line with the Guidebook on APEC Projects • Monitoring reports are to be submitted at 6 month intervals – by 1 August and by 1 February • Completion report is to be submitted within 2 months of project completion

  10. JAPAN 2010 33rd APEC Transportation Working Group, Tokyo, Japan, October 10-14 2010 NEW APPROACH TO PROJECT SELECTION • APEC Secretariat Project Quality Criteria: • Relevance • Effectiveness • Efficiency • Impact • Sustainability Projects must meet a satisfactory standard in each criterion to be recommended for funding

  11. JAPAN 2010 33rd APEC Transportation Working Group, Tokyo, Japan, October 10-14 2010 NEW APPROACH TO PROJECT SELECTION Approval Session 3: Timeframes and Deadlines • Concept note submission: 23 September • In-principle approval notification: by 26 October • Deadlines for full proposal submission & recommendation to BMC: 3 opportunities only

  12. JAPAN 2010 33rd APEC Transportation Working Group, Tokyo, Japan, October 10-14 2010 NEW APPROACH TO PROJECT SELECTION

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