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Summer Public Policy Committee Meeting

Summer Public Policy Committee Meeting. 13 August 2013 Hyatt Regency Century Plaza Los Angeles, CA. AGENDA ITEM 1 . Know your Liaisons- Subcommittee Chairs. Aeronautics: Carol Cash National Security: John Rose Space: J.R. Edwards Workforce & Education: Pamela Burke

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Summer Public Policy Committee Meeting

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  1. Summer Public Policy Committee Meeting 13 August 2013 Hyatt Regency Century Plaza Los Angeles, CA

  2. AGENDA ITEM 1 Know your Liaisons- Subcommittee Chairs • Aeronautics: Carol Cash • National Security: John Rose • Space: J.R. Edwards • Workforce & Education: Pamela Burke • State Aerospace Activities*: Phil Hattis

  3. AGENDA ITEM 1 Know your Liaisons- Deputy Directors for Public Policy • Region I: Tim Dominick • Region II: Steve Justice • Region III: John Sordyl • Region IV: Thomas Moore • Region V: Pamela Burke • Region VI: John Rose

  4. AGENDA ITEM 1 Know your Liaisons- Standing Committees • CMC: Mary Snitch* • IAC: Kristen Bloschock • Membership: John Rose • TAC: Joaquin Castro • YPs: Justin Kugler • ETC: Dan Jensen • EAC: John Rose/Pamela Burke

  5. AGENDA ITEM 3B Congressional Visits Day • Date: 12 March 2014 • Changes to the program: • No briefing on day before CVD. • Breakfast on Capitol Hill day of CVD rather than reception after visits. • Reduces the time on site for the overall event- Reduces costs for the participants. • The Member Participation Program (CVD stipend) will be suspended for 2014 to reduce costs.

  6. AGENDA ITEM 3A All Aerospace is Local • Has replaced August is for Aerospace – Aerospace is too big for August. • Can run events in the summer or fall. • Still aims to involve Congressional decision maker in a local event – section dinner/section meeting/facility tour • Funding support available – contact duaneh@aiaa.org

  7. AGENDA ITEM 3A All Aerospace is Local Events So Far • Two events so far • Antelope Valley hosted California State Senator Steve Knight • Cape Canaveral is preparing office visits • Most sections have indicated they will wait until the fall to stage events.

  8. AGENDA ITEM 4A Grassroots Update: 2014 Key Issues

  9. AGENDA ITEM 4A Grassroots Update: 2014 Key Issues

  10. AGENDA ITEM 4A Grassroots Update: 2014 Key Issues

  11. National Security Sub-Committee • New Members Added: • Mary Ellen Fraser • Zach Sherman • Sub-Committee meeting 4thThur each month • Key Issue Discussions Items • Acquisition (Sequester impacts) • China Power Play – US Technology Response • Cyber • UAS

  12. CA State Activities & Aviation 2013 • California Assembly Select Committee on Aerospace • Testimony & Roundtable • Similar event planned for Senate Committee at Space 2013 • Assemblyman Muratsuchi announces Aerospace Advisory Committee (AAC) • Interest in similar “Townhall” meetings in other districts • California Aerospace Day – March 2014

  13. CA State Activities & Aviation 2013 • Aviation 2013 Policy Discussion • Datacentric vs. Networkcentric security • Universal Security Engineering • Design in from Beginning • Varian Economics: value to hackers Cyber Roadmap for Aviation to be Released

  14. Concerns CVD Changes Poll of Region 6 Sections: Cut to stipend likely to impact CVD support; AZ, PNW, Utah, CA (OC, LA, Point Lobos) R6 Strongest participants Heavy state vs. federal focus; federal issues not impacted at state level Conference Policy Focal Needs to have Regional Deputy Director and section engagement; Sub-committee chairs likely not local for continued contact

  15. Key Issues Timeline- 2013 Agenda 4A

  16. AGENDA ITEM 5A Upcoming Activities- AVIATION 2013

  17. AGENDA ITEM 5A Upcoming Activities- AVIATION 2013

  18. Special Events • Tuesday, 10 September 2013; California General Assembly Event – POC: Ross Garelick Bell. Details TBA • “NASA Authorization 2013” panel on Thursday, 12 September 2013, 1000–1200 hrs • Jeff Bingham – Moderator, Confirmed • Panel Invitees: Ms. Ann Zulkosky, Mr. Tom Hammond, Dr. Richard Obermann, and Senate Minority Rep. Response requested by: August 16.

  19. Special Events, cont. • Space Subcommittee will meet, telecon optional.  Date: Wednesday, September 11. Time/Location: TBA. • PP highlights in Executive Director’s Remarks Looking Ahead – Space 2014 • PP will be featured as Plenary Session on Day 1 • Volunteer Opportunity – PPC liaison to conference planning committee

  20. AGENDA ITEM 5C Upcoming Activities- SciTech 2014 • Durand Lecture Series Annual Public Policy Luncheon- Dr. Scott Pace, GWU • Researcher Visa Options Workshop • Patent and Trademark Law Workshop • TBD

  21. AGENDA ITEM 6 Conference Planning- Session Chair 101 • AIAA is moving into a new model for conferences and forums. • The new model is more inclusive of each area of the Institute and seeks to grow into more communities that are tied into the aerospace enterprise. • This includes an increased emphasis on Public Policy and Business Development. • New role for Public Policy Committee members to engage in conference content.

  22. AGENDA ITEM 6 The Session Chair’s Role • Form a coherent message for the session. • Relate that message to the conference theme and current issues. • Set a positive tone. • Encourage audience participation and lively discussion. • Aid and protect the presenters. “The session chair can make the difference between a successful session and one that appears pointless, disorganized, or thoroughly upsetting”

  23. AGENDA ITEM 6 The session Chair’s Virtues (PQR) • Preparation. • Start early • Questioning and Summarizing Skills. • Focused questions • Timely summaries • Responsibility. • It’s YOUR session • Set the rules and maintain control

  24. AGENDA ITEM 6 The Track Chair and the Session Chair • Track Chairs develop an overarching theme. • Number of sessions • Strategic • Session Chairs develop the specifics to their particular session. • Session topic • Tactical Track 2 Track 3 Track 1 Session 1 • Session 2 Session 3 • Session 1 • Session 2 • Session 3 • Session 1 • Session 2 • Session 3

  25. AGENDA ITEM 6 The Track Chair • Pick a relevant theme. • Make a list of possible topics within the theme. • Make a list of people who you know to be knowledgeable on those topics.

  26. AGENDA ITEM 6 The Track Chair • Contact those people and see if they are interested in: • Being a Session Chair • Recommending someone to be a Session Chair • Writing and presenting a paper • Recommending panelist

  27. AGENDA ITEM 6 The Track Chair • If Session Chairs or Presenters are wavering, find out why. • Try to keep them committed • Offer to adapt to their needs • Different session, different time, different day • Try to eliminate “place holders”

  28. AGENDA ITEM 6 The Track Chair • Consider session formats: • Keynote, interview, panel discussion, Q&A, workshop • Historical perspective, topic introduction, analysis and perspectives

  29. AGENDA ITEM 6 The Session Chair • Work closely with your Track Chair • Get to know the other Session Chairs in your track: • Establish a protocol on how you will collaborate and coordinate

  30. AGENDA ITEM 6 The Session Chair- Building Your Session • Contact people to see if they are interested • Seek recommendations on others who may support or participate • Tie separate contributions to a main theme. • Guide participants on their contribution relative to the theme • Inform each participant of other contributions to the session • Get the best out of your presenters. • Motivate them to prepare well and early • Offer to review their presentations Your diligent preparations will help maximize the impact of your session.

  31. AGENDA ITEM 6 The Session Chair- Ahead of Your Session • Develop a session overview (6 months) • Find a unifying theme • Identify constituencies who may be interested in session content to target for attendance (2-3 months out or more). • Provide panelist with focused questions to stimulate discussion (1-2 months)

  32. AGENDA ITEM 6 The Session Chair- Ahead of Your Session • Obtain content and biographical information from your panelist (1 month). • Ask panelist to prepare 2-4 questions the audience might ask (2-4 weeks) • Speak with panelist individually and/or as a group (2-4 weeks) • Prepare a session agenda slide that can be projected prior to the start of the session and during gaps (2-4 weeks). • Provides a professional feeling to the session • Provides a good visual for session gaps

  33. AGENDA ITEM 6 The Session Chair- Ahead of Your Session • Prepare a session agenda slide that can be projected prior to the start of the session and during gaps (2-4 weeks). • Provides a professional feeling to the session • Provides a good visual for session gaps.

  34. AGENDA ITEM 6 Speakers Breakfast • Plan ahead to meet with your presenters (when and where). • Review your session overview and questions. • Review biographical information. • Verify pronunciations and positions • Provides a professional feeling to the session • Provides a good visual for session gaps. • Establish time-keeping rules • Signaling procedures • Ensure panelist understand commitment to keep session on track • Review format

  35. AGENDA ITEM 6 Just Prior to Your Session • Check your Speaker’s board for updates and changes. • Familiarize yourself with the room. • Where is the entrance/exit • How is the sound • Verify the room and equipment set up • Test IT/ AV

  36. AGENDA ITEM 6 Starting Your Session • Have session agenda on screen. • Welcome audience and invite participation(?). • Give a brief overview of the theme. • Remind all attendees of time boundaries. • Involving the audience. • If questions will be taken, when (as the session progresses, at the end of the discussion, after moderators questions) and how (Question cards, microphone, by call of the moderator) • Introduce the speaker or panelists.

  37. AGENDA ITEM 6 Introducing Speakers and Panelist • State the name, title and biographical/other information relevant to the topic. • Announce the title of the presentation. • Mention questions or topics that the audience should consider.

  38. AGENDA ITEM 6 Leading the Session • Support each panelist. • Proper introduction • Resolve of technical issues • Organize and control Q&A. • Invite questions at the proper time • Repeat questions, if necessary • Direct the question to the appropriate panelist • Rephrase if necessary for clarity • Exclude off-topic questions

  39. AGENDA ITEM 6 Leading the Session • Stimulate discussion. • Ask focused questions when appropriate • Call on specific people, if necessary • Suggest ranges of questions to ask • “Connect” questions and comments to important themes • Manage hostile or off-topic questions. • Protect the panelist • Be gracious but firm with the questioner • Rephrase • Use well-meaning humor to deflect or rephrase questions

  40. AGENDA ITEM 6 Close on a High Note- Ending the Session • Ensure you allow enough time for a closing statement. • Present a “take-home message” to the audience. • Craft your summary using: • Your initially prepared notes and questions • Audience comments and questions • Remind the audience of other sessions coming up with related focus or relevance. • Thank the panelists. • Thank the audience.

  41. AGENDA ITEM 6 Post Session Activities • Request feedback. • From panelists • From selected attendees • Complete AIAA session form. • This aids in future conference planning.

  42. AGENDA ITEM 6 Post Session Activities • Request feedback. • From panelists • From selected attendees • Complete AIAA session form. • This aids in future conference planning.

  43. AGENDA ITEM 8A Durand Lecture • Durand Lectureship In Public ServiceThe Durand Lectureship, named in honor of William F. Durand, was approved by the Board of Directors in 1983. It is presented for notable achievements by a scientific or technical leader whose contributions have led directly to the understanding and application of the science and technology of aeronautics and astronautics for the betterment of mankind. The AIAA Public Policy Committee selects the lecturer and suggests a topic for the lecture, subject to the approval of the Honors and Awards Committee and Board of Directors. The lecture is presented at an appropriate AIAA conference. Nomination Deadline: 1 October

  44. AGENDA ITEM 8A 2013 Durand Lectureship Nominees • Dr. Scott Pace (ACCEPTED) • Director of the George Washington University’s Space Policy Institute • Former Assistant Director for Space and Aeronautics- White House Office of Science & Technology Policy • Former Associate Administrator for Program Analysis and Evaluation-NASA

  45. AGENDA ITEM 8A 2013 Durand Lectureship Nominees • Mike Wynne • Former Secretary of the Air Force • Former Principal Deputy Under Secretary of Defense for Acquisitions, Technology and Logistics • Former Senior Vice President for International Development and Strategy- General Dynamics

  46. AGENDA ITEM 8A 2013 Durand Lectureship Nominees • Ron Sega • Professor of Systems Engineering and Vice President for Energy and the Environment- Colorado State University • Vice President and Enterprise Executive for Energy and Environment-The Ohio State University • Retired Major General United States Air Force • Former NASA astronaut

  47. 2014 Durand Lecture in Public Policy Nominees

  48. AGENDA ITEM 8B Public Service Award • AIAA Public Service AwardThe Public Service Award honors an individual who is not an AIAA member but has shown consistent and visible support for national aviation and space goals. When judging nominations, the committee will look for a public figure who is widely known outside of the aerospace community and has a positive public image, a supporter of the aerospace industry who has shown consistent and visible support of national aeronautics and/or astronautics research and development and unhesitant willingness to be identified with aerospace programs/supporters, and a person who has no personal vested interest in advocacy. The recipient may be a member of non-employer related pro-aerospace organizations or may be an elected official.Nomination Deadline: 1 October

  49. AGENDA ITEM 8B 2014 Public Service Award • 2013 Recipient: Dr. Neil deGrasse Tyson • Nominees needed for 2014 Award • PPC members should provide nominee suggestions to Steve Howell at steveh@aiaa.org

  50. 2014 Public Service Award

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