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BASIC ADDRESSING

BASIC ADDRESSING. January 16, 2008 Presented by: Kenny Scianna, Mail Design Analyst Email: kenneth.scianna@usps.gov Phone: 718-321-5710. LEARNING OBJECTIVES. Identify the elements of a standardized address Describe the elements of an address block

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BASIC ADDRESSING

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  1. BASICADDRESSING January 16, 2008 Presented by: Kenny Scianna, Mail Design Analyst Email: kenneth.scianna@usps.gov Phone: 718-321-5710

  2. LEARNING OBJECTIVES • Identify the elements of a standardized address • Describe the elements of an address block • Define different types of addressing formats • Define when a return address is required • Define Coding Accuracy Support System (CASS) • Identify Address Information products and services

  3. ELEMENTS OF ADDRESSING

  4. ELEMENTS OF AN OLD DATABASE Customer Number Mr. Mrs. Ms. Dr. First Mi. Last Address 1: Address 2: Address 3: City State ZIP Telephone FAX email General Information:

  5. ELEMENTS OF A NEW DATABASE Identification Number Mr. Mrs. Ms. Dr. First Mi. Last Mailing Address: APT/STE City State ZIP+4 Telephone FAX email General Information:

  6. ELEMENTS OF ADDRESSING

  7. STANDARDIZED ADDRESSING • STANDARDIZED ADDRESSING is one of the most important elements on a mailpiece. • Left-justified • Standard abbreviations • Proper Spacing • Proper Spacing Between: • Characters Words Lines LEFT JUSTIFIED MY CUSTOMER 12345 MAIN DR STE 110 ANYWHERE USA 12345-6789 SINGLE SPACE 1 SP 2 SP 3 spaces is the maximum DMM 102, 202

  8. STANDARDIZED ADDRESSING • Lettering • Upper Case • Block Style • Not Bold • Not Italics • No Punctuation ABC ABC Abc A.B.C.

  9. ADDRESS FORMAT PRSRT STD U.S.POSTAGE PAID PERMIT NO 1 ANYTOWN US NON-ADDRESS DATA #JAN00 000 CA#1508 LT 52 INFORMATION / ATTN MR J BROWN RECIPIENT CENTRAL LIBRARY DELIVERY ADDRESS 3915 E CHAIN BRIDGE RD CITY, STATE, ZIP CODE FAIRFAX VA 22030-3999

  10. DUAL DELIVERY ADDRESS LINES ZIP Codes must match the address where mail will be delivered

  11. ADDRESS COMPONENTS Post Directional Directionals 3915 E CHAIN BRIDGE RD N STE 111 Street Name Street Suffix Secondary Unit Designators Number

  12. COMMERCIAL MAIL RECEIVING AGENCY Include either PMB identifier or # followed by private mailbox number at CMRA mailing address

  13. FOREIGN ADDRESSING Foreign Address Example: • MR THOMAS CLARK • 117 RUSSELL DR • LONDON WIP7H • ENGLAND Canadian Address Examples: • MRS HELEN K SAUNDERS • 1010 CLEAR ST • OTTAWA ONTARIO K1A 0B1 • CANADA

  14. MILITARY ADDRESSING PC1 DAVID LEE JONES PFC SUSAN M COLE X – 1 DIV / ADMIN COMPANY A 122 SIG BN USS KITTY HAWK (CVA-61) UNIT 20511 BOX 4290 FPO AP 96634-2770 APO AA 34049-2342 The last line must contain the APO or FPO designation and the appropriate two letter “state” abbreviation (AA, AE, or AP), followed by the ZIP+4 or 5-digit ZIP Code.

  15. RETURN ADDRESS When is areturn address required?

  16. RETURN ADDRESS IS REQUIRED: • Mail of any class, when its return and/or address correction is requested • Official Mail • Mail paid with precanceled stamps • Matter bearing a company permit imprint • Priority Mail • Periodicals in envelopes or wrappers • Package Services (except unendorsed Bound Printed Matter) • Registered Mail • Insured Mail • Collect on Delivery (COD) Mail • Certified Mail if a return receipt is requested • Express Mail if a return receipt is requested. The return address on the Express Mail label meets this standard.

  17. EXCEPTIONAL ADDRESS FORMAT the power is in hands PRESORTED STANDARD U.S.POSTAGE PAID VARTEC JANE DOE OR CURRENT OCCUPANT 1008 WOODLAND DR BRIDGEPORT WV 26330-1327

  18. OCCUPANT ADDRESS FORMAT OCCUPANT 52 BOGGESS ST BUCKHANNON WV 26201-2144 YOUR FAVORITE CHARITY 1234 MAIN STREET SHOWME MO 66399 NONPROFIT U.S.POSTAGE PAID SHOWME MO PERMIT NO. 999

  19. SIMPLIFIED ADDRESS FORMAT POSTAL CUSTOMER (OR) RURAL ROUTE BOXHOLDER LOCAL GROCERY STORE 200 N BROADWAY SHOWME MO 66399 PRESORTED STANDARD U.S.POSTAGE PAID VARTEC

  20. CODING ACCURACY SUPPORT SYSTEM CASS/DPV • Required for Discounts • Automation – 180 days • Carrier Route – 90 days ADDRESS “MATCH – ING”

  21. ELEMENTS OF AN OLD DATABASE Customer Number Mr. Mrs. Ms. Dr. First Mi. Last Address 1: Address 2: Address 3: City State ZIP Telephone FAX email General Information:

  22. ELEMENTS OF A NEW DATABASE Identification Number Mr. Mrs. Ms. Dr. First Mi. Last Mailing Address: APT/STE City State ZIP+4 Telephone FAX email General Information:

  23. ELEMENTS OF ADDRESSING

  24. TM ACS TM ANKLink TM NCOALink TM AEC / AEC II DPV TM TM LACSLink TM CASS-Certified Software What Should They Be Doing? Update Validate Standardize

  25. DPV Return Codes

  26. QUESTIONS?

  27. ADDITONAL INFORMATION • INFORMATION ON ALL ADDRESS PRODUCTS CONTACT • National Customer Service Center 1-800- 238- 3150 www.usps.gov/ncsc/services.

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