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WVEIS - Health App on an iDevice

WVDE developed a health record app for iDevices to sync data into the WVEIS system, reducing data entry burden. Easily input and submit height, weight, health screening, and immunization records. Available for iPhone, iPod Touch, and iPad.

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WVEIS - Health App on an iDevice

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  1. WVEIS - Health App on an iDevice • Rebecca King • Coordinator • WVDE-Office of Special Programs

  2. Background • Highmark Blue Cross Blue Shield provided monies to WVDE for this project • The health records data system is not utilized to its full potential for various reasons including but not limited to data entry burden(staffing, time and access). • To address this barrier, WVDE developed a health record App to sync data (BMI, immunizations, & health screening) directly into the WVEIS system. • Each county school system was provided funds to purchase a hand-held computing device (iTouch, iPhone, or iPad) to utilize this App.

  3. Special Thanks to… Adrianne Marsh, RESA 7 Technical Assistance Support Specialist for School Improvement

  4. Health Data • Health App on iDevice; • WOW Health Screens; • WOW Health Reports; • WVEIS-Electronic Health Care Plan Site at https://wveis.k12.wv.us/nclb/Snurse/Health/signon.cfm?Secure=1.

  5. Information Gathered on App • Height/Weight with calculation of BMI • Health Screening information for vision, hearing, speech/language development and dental • Immunization records with month/date/year along with a space for notes and codes

  6. Application Features

  7. SUBMITDATA 5:00 P.M. INPUT DATA

  8. SecureData

  9. Accessing WVEIS from HOME… Got VPN! Got VPN! Got VPN! Got VPN!

  10. The “old” APP

  11. Installing updated version if: • You have updated to iSO version from 5.0 on any iDevice used for this App; or • You need to re-install. iPod and iPad versions compatible with update to iSO 7: • iPhone 4, 4s, 5, 5c and 5s; • iPod Touch 5th generation; and • iPad 2, Air, mini and all with Reina display

  12. Device is a Touch Screen

  13. Installing an updated version or re-installing • Delete the application from your iPod by pressing and holding the application until the menu screens begin to wiggle and an (X) appears in the upper corner. Release your touch and then touch the (X) on the application to delete it. Press the Home button to return to normal. • Open iTunes on your computer. Do not connect your iPod Touch at this point. From the Library List on the left of your iTunes screen, select the Apps Entry. Locate the WVEIS Health Info application in your list of applications. Right click on the icon and select “Delete.”;

  14. Installing an updated version or re-installing Confirm you want to delete it by selecting “Remove.”

  15. Installing an updated version or re-installing Select “Move to Recycle Bin” to complete the application deletion.

  16. Download new compatible version WVEIS App in iTunes • Search for WVEIS App in iTunes; • Download and Use; and • Remember: • your sign-in will be your username and password for WVEIS. • You must be within a secured “10.” school network to access the school rosters and upload unless you have VPN access. All rosters remain inaccessible to others on iDevice until the class is released through download; • You can enroll new students who are not currently in WVEIS. Follow county protocols for enrollment such as full name, Jr. Sr, 2nd, etc.; • New students who have not been enrolled sit in the cloud until officially enrolled by “school” enrollment personnel; • Student data sits in the iDevice until you download data and class rosters to WVEIS which happens at 5pm daily after manual download;

  17. First Screen

  18. Retrieving Student GroupsSelect…Get Groups

  19. Select… District/County Select…School

  20. Pulling a group of students… Lincoln Elementary School

  21. Retrieving Students Select by Grade Level

  22. Select by… Grade level or Teacher

  23. Log on Tap on Window… Keyboard appears Confirming it’s YOU with WVEIS Username and Password log-in!!!

  24. Retrieved student groups Tap… Green Arrow To see student list

  25. Select… a Student

  26. Tap… Height-Weight Student’s Name

  27. In Put…Height and Weight data Calculates the BMI…

  28. Tap on window… Keyboard appears.

  29. Entering Date… Tap on Window SCROLL Appears

  30. Select…Health Screening

  31. Tap… Complete or Referral Input date *Can add notes on WOW

  32. Tap…Immunization Records

  33. Tap…Immunization window

  34. Select…an Immunization type& Status Scrolling capabilities

  35. Immunization Notes Add Notes here or on WOW

  36. Immunization Notes

  37. Save….Next vs Return Return = To return to same student’s Menu. * Next = Enter another immunization for same student

  38. Student Menu Tap…”Students” to go back to group list.

  39. Entering New Student Red * = student has new data to be submitted to WOW. To add a New Student

  40. New Student Information Tap on each window & Keyboard appears.

  41. All windows must have data.

  42. Need Information… ? Green + = New Student data needs submitted to WOW.

  43. Information on Student Groups School/Class/Grade: Icons indicate the group is in a “holding pattern” As long as you have the group “checked-out” no one else can retrieve those students!!! OPTIONS

  44. Submitting info to central server Submitting data to Big Cloud in the Sky!!!

  45. Submitting info to central server Submitting data will return the “Student Group” to WOW.

  46. Removing “unused groups” from device Return the Library book…so others can check it out!!!

  47. Removing “unused groups” from device No Student Groups listed.

  48. Contact: Rebecca King School Health Services Coordinator WVDE-Office of Special Programs rjking@access.k12.wv.usor 304.558.8830

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