SPONSORED RESEARCH ADMINISTRATION (SRA)

1. SPONSORED RESEARCH ADMINISTRATION (SRA)

2. SRA ORGANIZATIONAL CHART

3. ADMINISTRATIVE SUPPORT RESPONSIBILITIES Processing/Approving • Proposals • No Cost/Cost Extensions • Budget Revisions • Awarding Agency Coordination • Monitoring • Deliverables • Close Out • Subcontracts • Consultant Contract • Subcontract http://www.njit.edu/sponsoredresearch/

4. ADMINISTRATIVE SUPPORT RESPONSIBILITIES • Managing Research Centers • Overseeing Budgets • Budget Revisions • Coordination of Time and Effort • Deliverables on the different Awards • Desk Audits • Internal Coordination • Preparation of requested information • Reporting • Special Federal Reports such as ARRA • Coordination with PI for Technical Reports

5. ADMINISTRATIVE SUPPORT RESPONSIBILITIES • Courtesy Appointments Requests • Reviewing for Approval • Coordination with Homeland Security • Processing • Unrestricted Funds (Gifts) • Internal Coordination with University Advancement • Reviewing and Setting up • Preparation of Internal Reports (Research Validation) • Promotion and Tenure • Distinguish Professors • Department Requests

6. ADMINISTRATIVE SUPPORT RESPONSIBILITIES • Pre-Award • Reviewing for Approval • Seeking approval from Upper Management • Processing • Government Relations • Contracts/ renewals • Payment to Firms • Yearly reporting • Research and Integrity • Yearly Reporting

7. ADMINISTRATIVE SUPPORT RESPONSIBILITIES • Policies and procedures • Establishing policies an procedures • Seeking approval from Upper Management • Updating Institutional Information • Registering different federal and state web sites

8. TYPE OF AWARDS (list) • Testing Agreements • Material Transfer Agreements • Sponsored Research • Grants • Contracts • Cooperative Agreements • MOA or MOU • Facility Use • Non Disclosure • Subcontract

9. DIFFERENCE IN AWARDS • Contracts • Firm Fixed Price • Cost Reimbursement • Grants • State • Federal • Private • Gifts (University Advancement)

10. DELIVERABLES • What are they? • Reports (Monthly/Quarterly/Final) • Test Reports • Demonstrations • Working Models • Prototypes

11. FINANCIAL • Spending of Funds • Appropriately • As budgeted • Within the time period • Personnel • Faculty AY & Summer • Post Docs • Students & Tuition • Fringe Benefit rate changes

12. FINANCIAL (cont’d)EXPENDITURES • Supplies • Timeliness • Equipment • Timeliness • Travel Guidelines Travel/Conferences Related to the Project • Air Travel • Reimbursement ML

13. Proposals and Awards

14. SRA Frank MossAssistant Director, Pre Award 1- Primarily Responsible for the Pre-Award Process • Budget Development, Scope of Work, Compliance with • RFPs, Letters of Intent, Representations and Certifications, Resource for PIs, Proposal Formats, Timely Submissions • Facilitate Award Set Up, Contract Execution and Processing 2- Agency Liaison for Pending Proposals, Grants and Contracts • Preliminary Proposals, Re-submissions, Budget Revisions, • Institutional Award Transfers, PI Changes, Registrations • Initiate Sub-Awards, Updates, Additional Funding of Awards, Interface - Point of Contact with Agency Program Staff 3- Secondary Support to Director and Post-Award Administration

15. SRA • 1- Post Award • Deliverables • Budget Revisions & No Cost Extensions • Close Out • 2- Operational Duties • Duties of the Director in her absence • Maintain templates, manual, info sheets, Website • Special Projects – i.e. Picatinny • 3- Other Duties • SRA files and equipment • Document review & signature application • Train & provide guidance to all SRA personnel Mike LiskaAssistant Director Post Award

16. SRA • 1- NJ-Health Information Technology Center (NJ-HITEC) • Financial & Administrative Activities for program at Newark and satellite offices • Subcontracts, Consulting, Field Agent, and Federally Qualified Health Center (FQHC) Agreements • Sustainability Income • 2- Special Projects – e.g., Picatinny Arsenal • Proposal preparation • Award management • Final reports to close project • 3- Engineering Research Center (ERC) • Financial Activities for program • Proposal preparation • Reports to National Science Foundation and to Rutgers Lynn FaillaProject Manager

17. SRA • 1- Van Allen Probes – RBSPICE (Lanzerotti, $13.6M) • Programmatic, Contractual, Financial Activities • Proposals, Budget Revisions, Subcontracts • Reports – EVM, 533M, 533Q, Small Business • 2- Center for Solar Terrestrial Research, BBSO ($22.3M) • Proposals, Budgets, Subcontracts, Consultants • Financial Management, Labor Distributions • Reports – Match, Indirect Costs, ARRA • 3- Physics and Other Special Projects (Picatinny) • Proposal Preparation, Budget Revisions • Monitoring and Forecasting Expenses • Reports – Reviewing Monthly and Final Felicia MargoliesProject Manager

18. SRA • 1- CEE Dept./NRDP Center/CBK- School of Architecture • Proposal preparation • Financial Review and Projections, PAF review • NJDOT coordination • 2- Subcontracts / Consulting Agreements • Issue agreements in conjunction with PI needs • Seek help in legal matters • Conformity with prime sponsor guidelines • 3- Awards Management • Verify award documents against proposals • Work with Grants & Contracts set up indexes • Budget revision / Time extensions Mukesh GadhiaProject Manager

19. SRA • 1- Self Service Banner • Budget Queries • Requisitions • Approve Invoices for Vendor Payments • 2- Record Keeping • Personnel Action Forms • Time & Effort Certification • Government Agency Invoices, Kaufman Zita Group • 3- Files • Proposal & Grant Folders • Office Files, Consultant, Subcontracts, Lab Invoices • Courtesy Appointments Sonia V. HendersonAdministrative Assistant