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  1. New from EDD AB 1245 Electronic Mandate & State Information Data Exchange System (SIDES) Lynne Hamp and Alicia Stansbury October 6, 2016

  2. What is the E-file and E-pay Mandate? Electronically submit: • Tax Returns • Wage Reports • Payroll Tax Deposits

  3. Background • Authored by Assembly Member Ken Cooley • Sponsored by Small Business California

  4. Current Requirements • 250 or more employees • Average State Disability Insurance and Personal Income Tax (SDI/PIT) deposit of $20,000 or more

  5. New Requirements • January 1, 2017 10 or more employees • January 1, 2018 All remaining employers

  6. Advantages • Increases data accuracy • Protects data through encryption • Reduces paper and mailing cost • Eliminates lost mail

  7. Required Forms • Tax Returns: • DE 9 – Quarterly Contribution Return and Report of Wages • DE 3HW – Employer of Household Worker(s) Annual Payroll Tax Return • DE 3D – Quarterly Contribution Return • Wage Reports: • DE 9C – Quarterly Contribution Return and Report of Wages (Continuation) • DE 3BHW – Employer of Household Worker(s) Quarterly Report of Wages and Withholdings • Payments: • DE 88 – Payroll Tax Deposit

  8. Penalties

  9. Electronic Methods • e-Services for Business • File, pay, and manage online • Federal/State Employment Taxes • File and pay – Web-Service based • ACH Credit • Pay DE 88 or DE 3D payments • State Data Collector • Pay DE 88 payments only

  10. Marketing and Outreach

  11. Marketing and Outreach • Designated web page and FAQs • Alerts, news, and banner on website • Mailings: Letters to all employers, inserts, postcards • Updated Employer’s Guide and Household Employer’s Guide • Social media posts (Facebook & Twitter) • Webinars and in-person presentations • Outreach to Associations/Chambers

  12. Questions?

  13. SIDES Overview Benefits of SIDES Ways to Participate in SIDES Marketing and Outreach Answering SIDES Questions

  14. SIDES Overview Video

  15. Benefits of SIDES • Saves time and administrative costs. • Streamlines communication to improve timeliness. • Gives you more time to gather information. • Reduces errors common with paper forms. • Provides the EDD with complete information. • Ensures proper UI payments.

  16. How does SIDES work in California? • Single sign-on for ease and convenience • Electronically provide separation information Reduces Paper

  17. Two Ways to Participate • SIDES E-Reponse: • Designed for a lower volume of UI claims. • Does not require any special programming or software. • SIDES Web Service: • Designed for a higher volume of UI claims and for employers/TPAs who operate in multiple states. • Requires coordination with NASWA to implement special programming for a computer-to-computer interface.

  18. SIDES E-Response

  19. SIDES E-Response

  20. SIDES E-Response

  21. SIDES E-Response

  22. SIDES Web Service • File a Power of Attorney with the EDD. • Sign a Participation Agreement with NASWA. • Confirm participation in SIDES Web Service. • Perform system testing. • Start using SIDES Web Service.

  23. Marketing and Outreach

  24. Marketing and Outreach • Webinars and Trade Shows • Educational Tools • Live Customer Support • Dedicated SIDES web pages and FAQs at www.edd.ca.gov/SIDES

  25. Resources • EDD: www.edd.ca.gov/SIDES • National UI SIDES website (NASWA): info.uisides.org • SIDES Technical Support Center: 1-855-327-7057

  26. Questions?

  27. Fast, Easy, Secure E-Services for Business

  28. TopicsCovered • Features and benefits • Enrollment • Adding access • Filing a tax return • Filing a wage report • Making a payment • Resources

  29. What is e-Services for Business? • Fast, easy, and secure • Requires no software • No cost to enroll and use • 24 hours a day, 7 days a week

  30. Features • Register for an employer payroll tax account number • File and adjust returns and reports • Make payments • View and update account information • View payroll tax rates • Close or re-open an employer payroll tax account • And more!

  31. Benefits • Increases data accuracy • Protects data security through encryption • Provides confirmation upon submission • Saves information for future transactions • Reduces paper and mailing costs • Fulfills the new e-file and e-pay mandate

  32. Enrollment

  33. Enrollment

  34. Create Username and Password

  35. Enrollment Security Questions

  36. Enrollment Summary

  37. Enrollment Verification

  38. Log In

  39. Main Screen

  40. Getting Started

  41. Enrollment Type

  42. Account Information xxx-xxxx-x

  43. Security Questions

  44. Enrollment Summary

  45. Confirmation x-xxx-xxx-xxx x-xxx-xxx-xxx

  46. e-Services Home Page ABC EMPLOYER 123 EASY STREET SACRAMENTO, CA 95841 xxx-xxxx-x ABC EMPLOYER 123 EASY STREET SACRAMENTO, CA 95841

  47. Filing a Tax Return xxx-xxxx-x xxx-xxxx-x ABC EMPLOYER 123 EASY STREET SACRAMENTO, CA 95841

  48. Filing a Tax Return

  49. Filing a Tax Return xxx-xxxx-x

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