High volumen digitization The experience at the National Library of Spain

2. High volumen digitization The experience at the National Library of Spain Javier Garrido, Sevilla, Spain september 2017

3. The National Library of Spain has more than 300 years of history

4. National Libray of Spain - Information • Custody about 30 million publications • Books, brochures, leaflets, magazines, newspapers, old prints, incunabula, manuscripts, drawings, engravings, photographs, exlibris, ephemera, posters, maps and plans, postcards, sheet music, sound and audiovisual records, microforms, electronic publications

5. National Library of Spain- Functions • Main functions, included in its statute 1638/2009 • of October 30: • Collect, catalog and preserve bibliographic funds produced in any Spanish language or other language • Encourage research by studying, borrowing and reproducing its bibliographic background • Disseminate information about Spanish • bibliographic production • Guide and inform about its collection and those of other libraries • Facilitate in-room consultation of their funds • Projects of • digitization

6. National Library of Spain - Projects of digitization • Digitization is a key process in BNE • It fulfills two of its main tasks: • the preservation • and the dissemination • of bibliographic heritage • In 1999 the digitization of 104 Spanish press titles in progress began

7. National Library of Spain - Projects of digitization • Period 1999 – 2007 • Digitization of 50,000,000 pages of historical and current press • Period 2008 – 2013: • Agreement with Telefónica • Digitalization of 25,000,000 pages of all types of documents • Digitization • have a digital copy, in case the printed original is lost or deteriorated

8. National Library of Spain - Projects of digitization • Period 2.015 – present: • Agreement with Red.es • Gives continuity to the idea of mass digitization • With more ambitious goals • Digitization • Digital Preservation • Reutilization

9. 1 year 3,325,000 pages

10. National Library of Spain - Digitization project 2017 • total of 3,325,000 pages (with a possible variation of ± 5%) +3M 1Y

11. National Library of Spain - Digitization project 2017 • Organization of the project:

12. National Library of Spain - Digitization project 2017 • Typology of material to be digitized: • Modern monographs • Cervantine Collection • Authors in the public domain • Single acids not reproduced • Old monographs • Cervantine Collection • Single acids not reproduced

13. National Library of Spain - Digitization project 2017 • Tipología de material para digitalizar: • Manuscripts, incunabula and post incunabula • Manuscripts related to Cervantes • Theatrical Manuscripts • Genealogical manuscripts • Other manuscripts • Incunabula and pos incunabula • Original and fine art graphic material • Drawings, prints, photographs, ephemera, cartography

14. National Library of Spain - Digitization project 2017 The digitization process is complex… with 4 large task groups

15. National Library of Spain - Digitization project 2017 • material preparation • digitization • digital objects • and metadata • load in the • Hispanic Digital Library

16. National Library of Spain - Digitization project 2017 • We have studied in detail the whole process… • and we have selected the best resources…

17. National Library of Spain - Digitization project 2017 • Human Resources: • 1 Project manager • 2 Production managers • 2 Digitization Coordinators (1 for each work shift) • 15 Digitalizadores • --------------------------------- • 20 people in the National Library • + 14 people at company headquarters • --------------------------------- • Total: 34 people

18. National Library of Spain - Digitization project 2017 • Maximum infrastructure in the National Library

19. National Library of Spain - Digitization project 2017 • Scanners • Comprehensive scanners selection for 3 months • including visits to Germany, tests, comparatives, ... • All scanners are new and the latest models • We have the most recognized manufacturers: • I2S, Zeutschel, Microbox • Compliance with quality guidelines • METAMORFOZE (Europe) y FADGI (USA)

20. National Library of Spain - Digitization project 2017 • The most important • METAMORFOZE quality compliance • METAMORFOZE guidelines (Europe): • Join: • the world of studio photography • with the world of professional scanners • Provide higher image quality  more accuracy • Together with FADGI (USA), the basic guidelines of ISO 19264-1

21. Metamorfoze, the national program of the Netherlands for preserving the paper heritage, is a joint venture between the National Library of the Netherlands and the National Archives

22. National Library of Spain - Digitization project 2017 • Summary of the METAMORFOZE guidelines • Obtain certain levels of quality, relative to: • tonal reproduction, noise, lighting, color accuracy, reproduction • detail, loss of color registers, geometric distortion, signal to • noise ratio, … • Configuration and calibration of the screen • Design and lighting of the workplace, according to ISO 3664/ 12646 • Qualification and skills of operators • File format. Uncompressed TIFF for preservation master • Quality check cards  daily calibration

23. National Library of Spain - Digitization project 2017 • Digitization speed +3M 1Y

24. National Library of Spain - Digitization project 2017 • Technical specifications +3M 1Y

25. National Library of Spain - Digitization project 2017 • Deliverables • Master of preservation: • Uncompressed TIFF • Dissemination files: • JPG format (fine art material) • PDF with OCR (in the case of monographs) • PDF (in the rest of materials) • Metadata • MARC-XML • METS • PREMIS

26. National Library of Spain - Digitization project 2017 • The BNE Photography Department verifies the quality of scanning • due to the delivery of a color chart with each • monograph, manuscript, incunabula, …

27. National Library of Spain - Digitization project 2017 • In incunabula it is necessary to incorporate a rule

28. National Library of Spain - Digitization project 2017 • Production control tool • Customizated for BNE • Based on open source software: DSpace • Used by all people involved • Company staff: project manager, digitizers, quality control,… • National Library • Red.es • Daily data update • Daily from 8 a.m. to 9 p.m. (13 hours/ day) • Allows batch management of digitization, incident management, reflects the different states of the material, allows to see graphs, etc

29. National Library of Spain - Digitization project 2017 • Production control tool – scan jobs

30. National Library of Spain - Digitization project 2017 • Production control tool – file upload • Example of a batch of 15,785 pages that has been uploaded to the Hispanic Digital Library

31. National Library of Spain - Digitization project 2017 • Production control tool – control panel • 2,461,318 pages scanned; remaining: 863,682 pages

32. National Library of Spain - Digitization project 2017 • Production control tool – control panel • Detail of different states of the item:

33. National Library of Spain - Digitization project 2017 • Production control tool – control panel • Project status charts:

34. National Library of Spain - Digitization project 2017

35. National Library of Spain - Digitization project 2017

36. National Library of Spain - Digitization project 2017 • Some pages scanned in this project:

37. Biblioteca Nacional de España - Proyecto de digitalización 2.017 • Some pages scanned in this project:

38. National Library of Spain - Digitization project 2017 • Some pages scanned in this project:

39. National Library of Spain - Digitization project 2017 • Some pages scanned in this project:

40. National Library of Spain - Digitization project 2017 • Some pages scanned in this project:

41. Biblioteca Nacional de España - Proyecto de digitalización 2.017 • Some pages scanned in this project:

42. Javier Garrido Director of Archives and Digitization Services Scanbit, S.L. + 34 638 98 59 29 javier@Scanbit.net