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Microsoft Excel

Microsoft Excel. Tips and tricks. Microsoft Excel. Equations and formulas Ranges Absolute and relative addresses Reorder information Format cells Repeat headings on printouts Transpose data Charts. Paul Mundy, www.mamud.com. Calculate equations. Equations begin with =

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Microsoft Excel

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  1. Microsoft Excel Tips and tricks

  2. Microsoft Excel • Equations and formulas • Ranges • Absolute and relative addresses • Reorder information • Format cells • Repeat headings on printouts • Transpose data • Charts Paul Mundy, www.mamud.com

  3. Calculate equations • Equations begin with = • =99/11 gives 9 • =B2/C2 gives 9 • =B2+C2gives 110 • =B2-C2gives 88 • =B2*C2gives 1089

  4. Calculate sums and averages • Enter equation here • Cell B5: =sum(b2:b4) gives 8099 • Useful functions: • =sum() • =average() • =count() Range of cells: B2 to B4 = B2:B4

  5. Named ranges • To name a range, select the cell(s), then Insert > Name > Define • Use range names in equations • Example • C2 (=15) is named price • C3 (=200) is named quantity • Cell C4: =price*quantity gives 3000

  6. Use ranges in calculations • Cells B2 to B4 are named production • Cell B5: =sum(production) gives 8099

  7. Relative cell addresses • Create a formula in cell B5: =sum(B2:B4) • Copy the formula to cell C5. It changes automatically to =sum(C2:C4) • The addresses C2 and C4 are relative cell addresses

  8. Relative cell addresses • Cell C2: =B2/C7 gives $3.33 • Copying the formula to cell C3 gives =B3/C8 • But C8 = 0, so C3 gives an error • This is because the formula uses relative addresses

  9. Absolute cell addresses • Use an absolute address instead, like this: $C$7 • Absolute addresses are fixed. They can be moved or copied, and will not change

  10. Absolute, relative and mixed addresses • Relative address: C7 • Absolute address: $C$7 • Mixed addresses: • $C7 (column absolute, row relative) • C$7 (column relative, row absolute) • To toggle through relative, absolute and mixed addresses, select the address and press F4

  11. Reorder data • Select the data to sort • Data > Sort > • Select the field(s) to sort on • Click OK

  12. Format cells • Cells formatted as Date • Format > Cells > Number > Date

  13. Format cells • Cells formatted as Date • Format > Cells > Number > Date Custom formatting • Format > Cells > Number > Custom: • d mmm yyyy = 1 Jan 2004 • dd mmmm = 01 January

  14. Format cells • =WEEKDAY() function, formatted as ddd

  15. Text alignment • Text aligned right • Aligned to top • Wrapped within cell

  16. Repeat headings on printouts • File > Page Setup > Sheet > Rows to repeat at top • Select rows to repeat

  17. Transpose data To replace columns with rows • Select the whole table • Edit > Copy • Click in an empty cell • Edit > Paste Special > Transpose > OK

  18. Charts • Select data • Insert > Chart • Select type of chart • Format chart as needed

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