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Philmont 2020

Philmont 2020. Agenda. Welcome Trip Itinerary Key Decisions Key Dates Cost and Payment Schedule Training Schedule Task List Swag Crew Assignments. Welcome to the first Philmont 2020 planning meeting!. Phases. Preparation – until July 12 Travel – Check-in thru landing in Denver

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Philmont 2020

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  1. Philmont 2020

  2. Agenda • Welcome • Trip Itinerary • Key Decisions • Key Dates • Cost and Payment Schedule • Training Schedule • Task List • Swag • Crew Assignments

  3. Welcome to the first Philmont 2020 planning meeting!

  4. Phases • Preparation – until July 12 • Travel – Check-in thru landing in Denver • Acclimation – Activities while we acclimate • Trek – Philmont • Return – Leaving Philmont until we arrive at VPS

  5. Timeline

  6. Trip Itinerary: Day 0, July 12 • 7:00 PM Check-in & Paperwork • 7:30 PM Gear Shakedown • 10:00 PM Lights Out Tentative

  7. Trip Itinerary: Day 1, July 13 • 4:30 AM Arrive at VPS • 6:00 AM VPS - CLT • 8:36 AM Layover • 9:20 AM CLT - DEN • 10:48 AM Arrival • 11:30 AM Transport from Airport • AFTERNOON Activities TBD • 6:00 PM Dinner • 7:00 PM Free Time • 10:00 PM Lights Out Tentative

  8. Trip Itinerary: Day 2, July 14 • Activities (TBD) in the Colorado Springs or Denver area Tentative

  9. Trip Itinerary: Day 3, July 14 • 6:00 AM Breakfast • 7:00 AM Depart Colorado Springs for Philmont • 11:00 AM Arrive Philmont Scout Ranch • AFTERNOON Prep for Trek • 6:00 PM Dinner • 7:00 PM Free Time • 10:00 PM Lights Out Tentative

  10. Trip Itinerary: Day 4-13, July 14-25 • Trek! Trip Itinerary: Day 14, July 26 • Breakfast at Campsite • Bus back to Philmont headquarters • Clean up • Evening Campfire program • Bed

  11. Trip Itinerary: Day 15, July 27 • 05:45 AM Continental Breakfast at Philmont • 06:30 AM Depart Philmont, travel to Denver Airport • 02:40 PM DEN - CLT • 05:28 PM Layover • 06:45 PM CLT - VPS • 08:47 PM Arrive Niceville airport • 09:00 PM Pick up at Baggage Claim Tentative

  12. Key Decisions • Tonight: • Air Fare – Self or Travel Agent • Ground – Self or Full Service • Crew Makeup • Swag – Review and submit designs by 12/1 • Shirt Design • Buff Design

  13. Air Travel Options • Option 1 • Frosch Travel (or other agent) • $542pp + bag fees • Option 2 • Crew - Self book • Mr. Lindsey is investigating. Lower price found, but checking on fees / availability for large group

  14. Ground Options Crews - Self book • PROS – COST • Flexibility – Pick where to spend money • Crews can “Do their own thing - ISH” • CONS – • No relationship between suppliers or support • Complex and time consuming • Each component is separate Blue Sky - $400 - $745 • CONS – COST • PROS – • All Inclusive, Full Service, With Support • Stay at Great Wolf Lodge • Whitewater rafting • All food, hotel and transportation • Experienced with handling Scouts

  15. Great Wolf Lodge

  16. Crew Trip Cost Per Person Cost Philmont Trek : $1025 Air Fare : $542 ** Transport (Blue Sky) : $745 ** Misc Crew Exp * : ~138 Per Person : ~ $2450 * * Any excess will come off of May payment ** Frosh / Bluesky Estimate Payment Schedule • Dep $100 $ 100 • Sep $250 $ 350 • Oct $250 $ 600 • Nov $250 $ 850 • Dec $250 $1100 • Jan $250 $1350 • Feb $250 $1600 • Mar $250 $1850 • Apr $250 $2100 • May $250 $2350 • Jun $100 $2450 • Due 1st of the Month

  17. Individual Trip Cost • Travel Meals ~$40 • Day 1 – Airport Snacks • Day 15 Lunch – on the road to airport $$ • Day 15 – Airport Snacks • Day 15 Dinner – CLT Airport - $$$ • Souvenirs • All items can be ordered Pre and Post Trip from the Online Store.

  18. Training Schedule • Meetings (First Thursday of Month): • 3 Oct 19 – Kickoff • 7 Nov 19 – Training, Gear, Crew Selection • 5 Dec 19 – Training, Swag and Itinerary selection • 6 Feb 20 – if needed • 5 Mar 20 – if needed • 2 Apr 20 – Merit Badge Review • 7 May 20 – if needed • 4 June 20 – if needed • 2 Jul 20 – Final Paperwork Review, Last Minute Prep Tentative Mr. Dixon and Mr. Johnson Working Out Details

  19. Training Schedule • Weekends: • 18 Oct 19 – Troop Backpacking Campout • 13-15 Dec 19 – Multi-crew Backpacking Outing (TBD) • 28-29 Feb 20 – Multi-crew Backpacking Outing (TBD) • 3-5 Apr 20 – Individual Crews Backpacking Outing (TBD) • 15-17 May 20 – Individual Crews Backpacking Outing (TBD) Tentative Mr. Dixon and Mr. Johnson Working Out Details

  20. Task List • Documents: • Parent Release Forms • BSA Philmont ABC Health Forms • BSA Required Adult Certifications (one per Crew) • Wilderness First Aid (two per Crew) • CPR Certification (two per Crew) • Scout Training Requirements: • 1st Class • First Aid MB • Open Backpacking MB (Will complete during trek) • Adult Training Requirements

  21. SWAG • Long Sleeve Performance Shirts • From Philmont • On our Own – Per Crew color scheme ?? • Travel T Shirts • Bags • Buffs • Hats • IDEAS?

  22. Crew Makeup • By Crew, then crew picks itinerary • Join a crew by members • Join a crew by experience • By Itinerary, crew formed by interest • Common Itineraries on the same crew

  23. Crews (8-12 per crew) Bravo Crew Advisor – Obie Hardin S – Trey Hardin Alpha Crew Advisor – Mike Lindsay S – Ethan Lindsay Charlie Crew Advisor – Jeff Adult – Kevin Adult – Nicole JASM – Tina S – Autumn S – Emily S – S – S – S – S – S – Free Agents: Adult – Guy Wills Adult – Ron Magwood Adult – James Foster Adult – Tim Currie JASM – Joseph Magwood JASM – Noah Bresler S – Camryn Dixon S – Kaleb Baker S – Jackson Lamantia S – Nathan Foster S – Emilio Salvador S – Jack Currie S – James Sanchez S – Hale Wood 6 more vacant Youth slots

  24. Gear Highlights • 65-75L Pack + daypack • 20 degree sleeping bag and pad • 4+ liters of water (nalgens + bladder) • Socks and LINERS • More specifics later and on web.

  25. Decisions • Air Travel - Frosch or Troop booked? • Ground – Blue Sky, Troop or Crew booked? • Crew Makeup

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